Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday February 09, 2016 3:30 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos NOTE TIME CHANGE - for this meeting only CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:38 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steve Lord City of Aurora: Esther Phillips, Purchasing; Brian Caputo, Finance Dept.; Blanca Dominquez, Legal Dept.; Joe Hopp, Equipment Services; Don Davids, AFD; Alex Alexandrou, Administrative Services; Alderman Donnell, Ward 4; Alderman Mesiacos, Ward 3; Ted Beck, MIS APPROVAL OF MINUTES 16-00077 Approval of the 1/26/2016 finance committee minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 16-00074 An Ordinance for the Establishment of a Special Service Area Number #180 Prime Business Park Unit 1, Kane County, in the City of Aurora A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes February 9, 2016 Ayes: 3 16-00075 An Ordinance for the Establishment of a Special Service Area Number #183 Bickford of Aurora, Kane County, in the City of Aurora. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00076 An Ordinance for the Establishment of Special Service Area Number #187 Land of Learning Montessori, LLC, DuPage County, in the City of Aurora. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00026 A Resolution to purchase 3 new heavy duty trucks from the Illinois Department of Central Management Services Master Contracts for the W & S Maintenance Division in the amount not to exceed $525,000.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00069 A Resolution authorizing the purchase of a five-year Cisco Systems SMARTnet support and maintenance agreement from Sentinel Technologies to be financed through Key Government Finance, Inc. in the amount of $452,271.80 annually. This Resolution was held 16-00102 A Resolution authorizing the purchase of Two (2) E-One1500 gallon per minute (GPM) fire engines from Fire Services, Inc., St. John, Indiana in the amount of $912,260.00 for the Aurora Fire Department . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00104 A Resolution authorizing a consulting agreement with Crowe Horwath, Oakbrook Terrace for business process review (BPR), organizational change management (OCM) and staffing the project management office (PMO) Total two year project expenditure of $535,000 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes February 9, 2016 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:01 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3