Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday June 14, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:09pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Jim Schweizer, Preservation; Jimi Allen, Gravity Building; Kirk Albison, The Community Builders; Steve Lord, Beacon News City of Aurora: Ted Beck, Chief Technology Officer; Jack Fichtel, Lieutenant; Dometrick Evans, Aldermen's Office; Jim Dahl, Director MIS; Dan Feltman, Engineering; Esther Phillips, Director of Purchasing; Joe Hopp, Maintenance Services; Timothy Forbes, Street Department; Bill Donnell, Ward 4 Alderman; Ken Schroth, Director Public Works; Dan Barreiro, Community Services; Ken Nelson, Information System Coordinator; Carie Anne Ergo, Chief Management Officer; Eric Gallt, Engineering; Rick Guzman, Assistant Chief of Staff, Mayor's Office; Brian Caputo, Chief Financial Officer; Bill Wiet, Chief Developement Services Officer; Stephane Phifer, Director Planning; Dave Hulseberg, Invest Aurora; Connie Krug, Aldermen's Office APPROVAL OF MINUTES 16-00493 Approval of the minutes from the Finance Committee on May 24, 2016. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final June 14, 2016 AGENDA 16-00508 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public Works Projects . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00422 A Resolution Approving An Amendment to the Agreement with Seize the Future Development Foundation to Provide Funding for Economic Development Activities and Services A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00426 A Resolution Approving First Amendment to Development Agreement with Jimi Allen Photography Inc., for 56-58-60 South LaSalle Street A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00444 A Resolution to purchase two new trucks from the Illinois Department of Central Management Services Master Contract for the Streets and Parks & Recreation Maintenance Divisions . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00460 A Resolution Authorizing the Mayor to Execute an Engineering Agreement Between the City of Aurora and V3 Companies for Phase I Engineering Services for Eola Road Extension to US Rte . 30. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00477 A Resolution Authorizing a Roadway Construction and Financing Agreement with Five H, LLC for the Extension of Eola Road to U.S. Rte. 30. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final June 14, 2016 16-00501 A Resolution approving the purchase of up to 300 Dell personal computers and workstations through CDW-Government of Vernon Hills, Illlinois, through the date of December 31, 2018. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00502 A Resolution authorizing the purchase of fourteen Panasonic Toughpad computers off of State of Illinois Master Contract #CMS5848520 from CDS Office Technologies in the amount of $50,792.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00506 A Resolution approving the purchase of an extended warranty from Dell, Inc. for Storage Area Network (SAN) in the amount of $55,167.98 for the MIS Division. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00534 A Resolution authorizing payment of the 2016 FX and SUMS software maintenance agreement with the Harris Corporation Lynchburg, VA in the amount of $50,000.00 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00526 A Resolution to accept the Proposals received for the 2016-2017 Water & Sewer Division Emergency Repair Program . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00529 A Resolution Authorizing Renewal of The Auto Group Lease Amendment #8 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final June 14, 2016 16-00530 A Resolution awarding the Roundabout Intersection Improvements for Highland Avenue and Sullivan Road construction to the low bidder in the amount of $ 526,348.68, Geneva Construction Co. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00535 A Resolution Authorizing the Purchase of Bulk Rock Salt in the Amount of $56.35 Per Ton for the 2016-2017 Season A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00550 A Resolution to extend the contract with VisionFriendly.com, Naperville, Illinois for website services through January 2017 in the Total Amount of $35,000 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00548 A Resolution to approve the proposal for Municipal Website Design Services from Icon Enterprises d/b/a Civic Plus, Manhattan, Kansas, in the amount of $44,186 per year for three years which includes hosting and maintenance A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00547 A Resolution Approving a Memorandum of Understanding Between the City of Aurora and The Community Builders, Inc. for the Redevelopment of the Properties Located at 5 East Galena Boulevard, 14-20 South Stolp Avenue, and 32 South Broadway. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement for the Aurora Police Department . This Resolution was held City of Aurora Page 4 Finance Committee Meeting Minutes - Final June 14, 2016 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:52pm.The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5