Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday November 08, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:09pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Jim Schweizer, Preservation Commission; Steve Lord, Beacon News City of Aurora: Derrick Winston, Equipment Services; Chris Lirot, Engineering; Dan Feltman, Engineering; Daryl Devick, Engineering; Bob Leible, Water Production; Steve Andras, Engineering; Brian Caputo, Finance; Bill Donnell, Ward 4 Alderman; Carie Anne Ergo, Mayor's Office; Stacey Hamling, Budget; Dave Schumacher, Water Production; Ken Schroth, Public Works; Joan Schouten, Purchasing; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 16-01036 Approval of the minutes from the Finance Committee meeting on 10/25/2016. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 16-01052 Approval of the minutes from the Special Finance Committee meeting on 11/02/2016. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes - Final November 8, 2016 Ayes: 3 AGENDA 16-00966 A Resolution Ratifying Purchases from Language Line Services in the Amount of Twenty Five Thousand Dollars ($25,000.00) for Translation Services for the Water Billing Division . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01010 A Resolution to Approve an Increase to the 2016 Open Order for Aurora Area Spring to $35,000.00 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01026 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01028 A Resolution Authorizing the Mayor and City Clerk to execute the supplemental agreement for construction engineering services with H.W Lochner for Route 59 Metra Commuter Parking Lot Modification and Station Blvd. Extension Project, Section 13-00300-00-PK A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01040 A Resolution to authorize the Director of Purchasing to execute an agreement with Alfred Benesch & Company of 1230 East Diehl Road, Suite 109, Naperville, IL 60563 for the 2017 - 2018 Bridge Inspections and the City Clerk to sign the associated Motor Fuel Tax Appropriation, 17-00316-00-BI. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final November 8, 2016 16-01041 A Resolution Authorizing Execution of a Motor Fuel Tax Resolution Appropriating $1,054,000.00 of Motor Fuel Tax Funds for Snow Removal Operations for the 2017 Calendar Year. MFT Section 17-00000-00-GM A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01042 A Resolution authorizing an Agreement with the State of Illinois Department of Transportation and Appropriating Motor Fuel Tax Funds for intersection improvements at Illinois Route 56 and Raddant Road (Agreement # JN-114-08). A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01049 A Resolution to ratify payment of $20,329 to Conservation Land Stewardship, Elmhurst, Illinois for the supply and installation of upland prairie and mesic shoreline seed mix on 12 acre site at the south end of Manchester Drive in Cherry Hills (Ward 5 project). A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01050 A Resolution authorizing the execution of real estate contracts to purchase properties and to Appropriate Motor Fuel Tax Funds required for the Farnsworth Avenue Bridge Reconstruction Project, Mountain Street to Sheffer Road (Section 13-00302-00-BR) . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01058 Review of the Proposed 2017 City Budget. This Resolution was discussed and filed Alderman Bohman left at 4:07pm. Returned at 4:10pm. ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:35 pm. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final November 8, 2016 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4