Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday March 28, 2017 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:09pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Chris Rys; Steve Tyriver; Terry Blair; Steve Lord City of Aurora: Beth Penesis, Aurora Airport; Don Davids, Fire Department; Chris Lirot, Engineering; Ken Nelson, Police IT; Alicia Lewis, Human Resources; LaDonna Carr, Human Resources; Eric Schoeny, Water and Sewer; Alex Voight, Mayor's Office; Daryl Devick, Capital Improvement; William Donnell, Ward 4 Alderman; Carl Franco, Ward 5 Alderman; Carie Anne Ergo, Mayor's Office; Tracey Vacek, Planning and Zoning; Stephane Phifer, Development Services; Bill Wiet, Development Services, Joan Schouten, Procurement; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 17-00254 Approval of the minutes from the Finance Committee meeting on March 14, 2017. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 28, 2017 17-00275 A Resolution Authorizing the City of Aurora/Alderman Carl Franco to Enter Into a Lease with West Aurora Plaza LLC for a Ward 5 Community Meeting Space. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01175 A Resolution Authorizing Presence Saint Joseph Hospital to Provide An Employee Assistance Program (EAP) for the Period of January 1, 2017 through December 31, 2018 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00162 A Resolution to Award the Contract for the 2017 City Wide Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 in the amount of $5,948,000.00 and to Appropriate Motor Fuel Tax Funds, 17-00000-01-GM . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00265 A Resolution Authorizing the Director of Procurement to Execute the Engineering Agreement with Engineering Enterprises, Inc . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00168 A Resolution Authorizing an Agreement for engineering services in the amount of $28,678 with Crawford, Murphy and Tilly Inc. to rehabilitate airfield signage and update pavement marking . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00213 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and East Aurora School District No. 131 regarding School Developmental Impact Fees A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 28, 2017 17-00234 A Resolution authorizing the Director of Procurement to purchase a new Caterpillar Model 430F2 Backhoe Loader from Patten Cat for the Water and Sewer Maintenance Division . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00235 A Resolution to authorize the acceptance of the Guaranteed Maximum Price Proposal from R.C.Wegman for the construction of replacement Aurora Fire Station # 7 in the amount not to exceed $4 ,000.000.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00240 A Resolution Authorizing the annual Software Agreement with Everbridge, Pasadena, CA in the amount of $38,900.00 for their resident and staff notification platform . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00243 A Resolution authorizing the purchase of replacement Cisco network equipment and consulting services from Sentinel Technologies, Inc. in the not-to-exceed amount of $712,500 for the Police Department and Fire Station #8. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00244 A Resolution authorizing the purchase of Check Point Firewalls, related software and peripherals, maintenance, and installation services from Guardian Technologies, Inc., Aurora, Illinois in the not-to-exceed amount of $163,045.00 for the Aurora Police Department. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00267 A Resolution to accept the bids for the 2017/2018 Electrical Materials and Supplies for the Electrical Division. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final March 28, 2017 17-00268 A Resolution Accepting the ComEd Customer Work Agreement for the Relocation and Undergrounding of the Overhead Electric Utility Lines for the ATC Regional Transportation Improvements Project A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:59pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4