Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday November 28, 2017 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Jim Schweizner; David Hulseberg; Derek Conley; Steve Lord City of Aurora: Jolene Coulter, Purchasing; Jim Birchall, Central Services; Wendy McCambridge, City Clerk; Eric Schoeny, Water and Sewer; Dan Barreiro, Community Services; Bill Donnell, Alderman Ward 4; Rick Mervine, Alderman Ward 8; Shanita Thompson, IT; Mike Pegues, IT; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 17-01048 Approval of the minutes from the Special Finance Committee meeting on November 9, 2017. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 17-01059 Approval of the minutes from the Finance Committee meeting on November 14, 2017. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final November 28, 2017 17-01087 Approval of the minutes from the Special Finance Committee Meeting on November 21, 2017. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 17-01027 A Resolution to accept the Proposals received for the 2018 Water & Sewer Division Emergency Repair Program . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01058 A Resolution approving the remodel of the Development Service Center first floor, Phase 1 by FH Paschen, S.N. Nielsen & Associates LLC in the in the amount not to exceed, $431,500.00. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01063 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01064 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01074 A Resolution Authorizing the Approval of Bid Package 17-44 Phillips Park Mastodon Island Adventure Project in the Amount not to exceed $758,000.00 to the lowest bidder, Elanar Construction, Chicago, IL and Purchase Playground Equipment in the Amount not to exceed $167,149.41 through an RFP from GameTime c/o Cunningham Recreation, Charlotte, NC for the Division of Parks & Recreation. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final November 28, 2017 Ayes: 3 17-01075 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 7 South Broadway, Aurora, Illinois, and to Lease said Property to Existing Tenant . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01076 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 15-17 South Broadway, Aurora, Illinois A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01077 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 110 South LaSalle, Aurora, Illinois A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01078 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 120 South LaSalle, Aurora, Illinois A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01080 A Resolution Authorizing Lease Agreement of City Owned Real Estate Located at 13 South Broadway Street, Aurora Illinois A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01082 A Resolution Approving a Lease between Fifth Third Bank and the City of Aurora for a portion of Property Located at the Southwest Corner of Downer and Broadway A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final November 28, 2017 17-01083 A Resolution Approving Contract for the Purchase and Sale of City Owned Real Estate Located at 66-74 South Broadway Street, Aurora, Illinois A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01084 A Resolution Approving Contract for the Purchase and Sale of a Portion of City Owned Real Estate Located at 10 East Downer Place, Aurora, Illinois A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01017 Review of the Proposed 2018 City Budget This Reports/Studies was discussed and filed ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 5:35pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4