Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday December 12, 2017 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Jim Schweizer; Steve Lord City of Aurora: Bill Wiet, Development Services; Stephane Phifer, Planning; Jolene Coulter, Purchasing; Bob Greene, Engineering; Dan Feltman, Engineering; LaDonna Carr, Human Resources; Alisia Lewis, Human Resources; Bill Donnell, Ward 4 Alderman; Alex Voigt, Mayor's Office; Shanita Thompson, IT; Carl Franco, Ward 5 Alderman; Ken Schroth, Public Works; John Curley, Building and Permits; Dan Anderson, Parks; Kelly Lemezis, Police Department; Mike Ajala, IT; Cristal Martinez, Aldermen's Office; Alex Alexandrou, Mayor's Office; Stacey Hamling, Finance APPROVAL OF MINUTES 17-01100 Approval of the minutes from the Finance Committee meeting on November 28, 2017. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 12, 2017 17-01118 Approval of the minutes from the Special Finance Committee meeting on November 30, 2017. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 17-01153 Approval of the minutes of the Special Finance Committee meeting held on Tuesday, December 5, 2017 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 17-01075 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 7 South Broadway, Aurora, Illinois, and to Lease said Property to Existing Tenant . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01083 A Resolution Approving Contract for the Purchase and Sale of City Owned Real Estate Located at 66-74 South Broadway Street, Aurora, Illinois A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01162 A Resolution Revising R16-133. Ward 5 Residential and Nonprofit Grant Program changing stipulations to include homeowner and condo associations that are organized under Illinois law and in good standing with the Secretary of State. Grants awarded under this revision may not be for the primary or the exclusive benefit of the association or its members. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01130 An Ordinance Levying Taxes For The City of Aurora, Illinois, For The Fiscal Year January 1, 2017 Through December 31, 2017 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 12, 2017 Ayes: 3 17-01131 An Ordinance Levying Library Fund Taxes For The City of Aurora, Illinois, For The Fiscal Year January 1, 2017 Through December 31, 2017. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01136 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number One) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01137 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Twenty-Four) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01138 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Thirty-Two) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01139 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01140 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Three) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 12, 2017 17-01141 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six A) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01143 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Five) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01144 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six B) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01145 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six C) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01146 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six D) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01147 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Forty-Four) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 4 Finance Committee Meeting Minutes - Final December 12, 2017 17-01148 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Seventy) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01149 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Seven) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01150 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Eighty-Eight) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01151 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Ninety) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01152 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number One Hundred Forty-One) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01158 An Ordinance Authorizing And Providing For The Abatement Of General Obligation Bond Tax Levies. 2017 Tax Levy Extension . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 5 Finance Committee Meeting Minutes - Final December 12, 2017 17-00966 A Resolution Authorizing an Agreement with Group Alternatives, Inc. to Provide Benefit Consulting Services For The Period of January 1, 2018 through December 31, 2018 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01157 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01168 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Executive Pay Plan. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01072 A Resolution authorizing the acquisition of an Application Service Provider (ASP) solution from Superion, LLC for a purchase amount not to exceed $354,876 annually . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01073 A Resolution authorizing the annual renewal of Oracle Database Enterprise Edition licensing for the Police Department’s Records Management System CIP project from Mythics, Inc. of Virginia Beach, VA via the State of Illinois contract in an amount not to exceed $49,585.54. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01107 A Resolution authorizing approval of the Supplemental Contract #1 for Engineering Enterprises Inc. for their additional engineering work conducted as part of Phase 1 & II for Kautz Road Multi-Use Path Project. This Resolution was held City of Aurora Page 6 Finance Committee Meeting Minutes - Final December 12, 2017 17-01135 A Resolution Authorizing the Mayor and City Clerk to amend Resolution R17-348 for the execution of the Local Agency Agreement with the State of Illinois (IDOT) and Construction Engineering Services Agreement with HRGreen Inc. and the approval of Addendum# 3 for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project . This Resolution was tabled 17-01120 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 900 Ray Moses Drive, Aurora, IL. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01121 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 817 Forest Avenue, Aurora, IL . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01122 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 22 West Park Place, Aurora, IL. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01161 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-01165 A Resolution Authorizing Purchase of Property/Boiler Machinery, Inland Marine, Employee Dishonesty/Crime, Excess Workers Compensation, Cyber Liability, Excess General Liability/Law Enforcement and Fine Arts Insurance for the Period of December 31, 2017 through December 31, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 7 Finance Committee Meeting Minutes - Final December 12, 2017 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:18pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 8