Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday March 13, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:06pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Steve Lord, Beacon News; Jim Schweizer City of Aurora: Jolene Coulter, Purchasing; Joe Hopp, Equipment Services; Jim Birchall, Central Services; Eric Schoeny, Water and Sewer; Juany Garza, Ward 2 Alderman; Sandra Strueber, Aldermen's Office; Bob Greene, Engineering; Bill Donnell, Ward 4 Alderman; Carl Franco, Ward 5 Alderman; Michael Pegues, IT; Shanita Thompson, IT; Marty Lyons, Finance; Ken Schroth, Public Works; Alex Alexandrou, Mayor's Office; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 18-0191 Approval of the minutes from the Finance Committee meeting on February 27, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 13, 2018 18-0079 A Resolution Amending and authorizing the continuation of the Ward 2 Fence Improvement Program for the City of Aurora . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0200 A Resolution Authorizing the Ward 5 Residential and Nonprofit Grant Program including Homeowner and Condo Associations that are organized under Illinois Law and in good standings with the Secretary of State. The grant is not for primary or the exclusive benefit of the Association or its members. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0167 A Resolution Request to accept Kone Inc. complete maintenance agreement for the vertical transportation equipment (elevators) located at the Police Headquarters and the maintenance contract rider for the Development Services Center. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0174 A Resolution Request to accept additional services from Kone Inc. for the completion of elevator repairs for the Development Services Center. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0172 A Resolution to purchase a heavy duty stake bed truck from Rush Truck Center through the Illinois Department of Central Management Services Master Contract 4018132 for the Street Maintenance Division . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0190 A Resolution Authorizing the Sale of Obsolete and Surplus Property A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 13, 2018 18-0206 A Resolution authorizing payment to JULIE Incorporated for the distribution of utility locate requests to the City of Aurora for 2018 in the amount of Twenty Nine Thousand One Hundred and Thirty dollars and Seventy Two cents ($29 ,130.72 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0175 A Resolution Awarding the Downer Place Two Way Conversion project construction to the low bidder, Virgil Cook & Son, Inc. in the amount of $ 78,947.10. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0207 A Resolution authorization to enter into a three year agreement for the purchase of Microsoft Enterprise License annual renewals for the Information Technology Division under the State of Illinois Central Management Services contract with CDW-Government, Inc not to exceed $294,264 annually A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:48pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3