Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday March 27, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Steve Lord, Beacon News; Jim Schweizer; Susannah Heitger; Bob Dobis; Theresa Shoemaker City of Aurora: Jolene Coulter, Purchasing; LaDonna Carr, Human Resources; Alisia Lewis, Human Resources; Timothy Forbes, Street Department; Ian Wade, Engineering; Dan Barreiro, Community Services; Stacey Hamling, Budget; Ken Schroth, Public Works; Rick Mervine, Ward 8 Alderman; Bill Donnell, Ward 4 Alderman; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 18-0244 Approval of the minutes from the Finance Committee meeting on March 13, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 27, 2018 18-0243 A Resolution authorizing the purchase of five (5) Bullard QXT Thermal Imager bundles for the Aurora Fire Department from Dinges Fire Company, Amboy IL. In the amount not to exceed $ 37,975.00 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0251 A Resolution Accepting the Proposal from Communities in Schools of Aurora to Serve as Third Party Administrator for 2018 Summer Related Youth Programs in the amount not to exceed $287,834 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0259 A Resolution Authorizing Execution of a Wage and Insurance Rollover Agreement Between the City of Aurora and Local 3298, Council 31 American Federation of State, County and Municipal Employees AFL/CIO October 1, 2017 through December 31, 2019 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0260 A Resolution Authorizing Execution of a Rollover Agreement Between the City of Aurora and Local 1514, Council 31 American Federation of State, County and Municipal Employees AFL/CIO January 1, 2018 through December 31, 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0264 A Resolution to accept a bid from Copenhaver Construction, Inc, 75 Koppie Drive, Gilberts, IL 60136 for the Water Street Mall Improvements Project in the amount of $277,835 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 RETURNED ITEMS City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 27, 2018 18-0101 A Resolution requesting Professional Services from Crowe Horwath in the amount of $90,000 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Chairman O'Connor stepped out at 4:24pm. Chairman O'Connor returned at 4:26pm. Ayes: 3 ADDITIONAL ITEM 18-0236 A Resolution authorizing purchase of Altosid Natular XRT tablets insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2018 Mosquito Abatement Program in the amount of $30,933.52 for the Division of Street Maintenance . A motion was made by Alderman Mesiacos, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:41pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3