Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday August 28, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Steve Lord; David Pierce City of Aurora: Ken Schroth, Public Works; Deanna Cross, Innovation and Core Services; Alex Alexandrou, Mayor's Office; Marty Lyons, Finance; Alderman Bill Donnell, Ward 4; Alisia Lewis, Human Resources; Jessica Kalal, Law Department; Jason Bauer, Engineering; Kurt Muth, Engineering; Jolene Coulter, Purchasing; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 18-0733 Approval of the minutes from the Finance Committee meeting on August 14, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 18-0756 Approval of the minutes from the Special Finance Committee meeting on August 21, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes August 28, 2018 PUBLIC COMMENT David Pierce AGENDA 18-0747 An Ordinance for the Establishment of a Special Service Area Number #196 Gramercy Square Vacant Lot Southeast Corner of Thatcher Drive in the Southeast Corner of Naperville Township, Section 28, DuPage County, in the City of Aurora (171 Townhome Units, M/I Homes of Chicago LLC). A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0750 An Ordinance extending the tax levy for an additional eight (8) years of Special Service Area One (1) (Aurora Downtown) in the City of Aurora following notice and public hearing and other procedures in connection therewith. PULIC HEARING A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0575 A Resolution authorizing the Director of Purchasing to execute the Contract Change Order Request Number 1 with Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL 60545 for the 77 S. Broadway Ave. Parking Structure & 65 Water St. Demolition Project. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0710 A Resolution Authorizing the Repaving of the East Ramp Parking Lot at the Aurora Municipal Airport by Builders Paving, LLC , 4413 Roosevelt Road, Hillside, IL 60162 using the awarded contract unit prices for the Overlay Southeast Quadrant Perimeter Roadways Project in the not-to-exceed amount of $73 ,200. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0740 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement for Design Phase Engineering Services in the City of Aurora Page 2 Finance Committee Meeting Minutes August 28, 2018 amount of $59,000 for the Phase 2: Airfield Pavement Rehabilitation Including General Aviation Apron and Taxiway P Project with Crawford, Murphy and Tilly, Inc. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0765 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, 2019 through December 31, 2019 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0768 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO Group Health, Dental, C.O.B.R.A. and Stop Loss Plan Administration for Period January 1, 2019 through December 31, 2019 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0764 A Resolution Authorizing an Agreement with Aetna to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2019 through December 31, 2019 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0762 A Resolution Establishing OAP and HDHP Health Insurance Plans and Rates effective January 1, 2019 through December 31, 2019 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0763 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2019 through December 31, 2019 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes August 28, 2018 18-0767 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2019 to December 31, 2019 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0623 A status update of the Development Services Center Second Floor Renovation Project. This Reports/Studies was discussed and filed RETURNED ITEMS 18-0542 A Resolution authorizing the approval of a lease agreement and memorandum of the lease agreement between the City of Aurora and Verizon Wireless for the lease of space on a City-owned communication tower located at 2239 Diehl Rd, Aurora, Illinois. This Resolution was held HELD 18-0680 A resolution to enter into a Project Development Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of one or more Solar Photovoltaic Generation Facilities. This Resolution was held ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:13pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4