Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday December 11, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:10pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Hector Ochoa; Steve Lord; Stephen Murcos City of Aurora: Jolene Coulter, Purchasing; Alex Minnella, Planning; Trevor Dick, Planning; Mike Baker, IT; Jason Bauer, Engineering; Rick Veenstra, Law Department; Alex Alexandrou, Mayor's Office; Alex Voigt, Mayor's Office; Linda Read, Accounting; Marty Lyons, Finance; Jennifer Jordan, Law Department; Wendy McCambridge, City Clerk; Stacey Hamling, Budget; Alisia Lewis, Human Resources; LaDonna Carr, Human Resources; Elizabeth Coronado, Human Resources; Rick Mervine, Alderman Ward 8; Bill Donnell, Alderman Ward 4; Mike Pegues, IT: Judd Lofchie, Alderman Ward 10; Sherman Jenkins, Alderman At Large; Cristal Colon, Aldermen's Office APPROVAL OF MINUTES 18-1068 Approval of the minutes from the Finance Committee meeting on November 27, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 11, 2018 18-1076 Approval of the minutes from the Special Finance Committee meeting on November 29, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 18-1103 Approval of the minutes from the Special Finance Meeting on December 4, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT AGENDA 18-1079 An Ordinance Levying Taxes For the City of Aurora, Illinois, For The Fiscal Year January 1, 2018 Through December 31, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1080 An Ordinance Levying Library Fund Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2018 through December 31, 2018 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1081 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number One) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1082 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Twenty-Four) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 11, 2018 18-1085 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Three) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1086 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six A) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1087 An Ordinance Levying Certain Special Service Are Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Five) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1088 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six B) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1089 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six C) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1090 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six D) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 11, 2018 18-1091 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Are Number Forty-Four) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1092 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Seventy) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1093 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Seven) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1094 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Eighty-Eight) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1095 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1,2018 Through December 31, 2018. (Special Service Area Number Ninety) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1096 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31,2018. (Special Service Area Number One Hundred Forty-One) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 4 Finance Committee Meeting Minutes - Final December 11, 2018 18-1083 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018.(Special Service Area Number Thirty-Two) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1084 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year Januaryt 1, 2018 Through December 31,2018. (Special Service Area Number Sixty) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1097 An Ordinance Authorizing And Providing For The Abatement of General Obligation Bond Tax Levies. 2018 Tax Levy Extension. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0657 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1056 A Resolution Establishing Alcoholic Liquor Fees and Fines Charged by the City of Aurora. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1069 A Resolution authorizing the expenditure of Motor Fuel Tax (MFT) Funds for snow removal operations in 2019, in an amount up to $1,170,000 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 5 Finance Committee Meeting Minutes - Final December 11, 2018 18-1073 A Resolution authorizing execution of a supplemental Motor Fuel Tax resolution appropriating $400,000 of Motor Fuel Tax funds for snow removal operations in 2018 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1108 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be held. The motion carried. Ayes: 3 18-1109 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be held. The motion carried. Ayes: 3 18-1112 A Resolution creating a Rebate Program to distribute up to $2.0 million from the proceeds of the sale of the Fox Valley Golf Course . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be held. The motion carried. Ayes: 3 18-1118 A Resolution Authorizing Purchase of Property/Boiler Machinery, Inland Marine, Employee Dishonesty/Crime, Excess Workers Compensation, Cyber Liability, Excess General Liability/Law Enforcement and Fine Arts Insurance for the Period of December 31, 2018 through December 31, 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 RETURNED ITEMS City of Aurora Page 6 Finance Committee Meeting Minutes - Final December 11, 2018 18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350 West Washington Street, West Chicago, IL 60185, to extend the City of Aurora’s fiber optic cable plant from the south west side of Diehl Road at Eola Road to the south east side of Diehl Road at Eola Road. The pricing is based on Kane County Bid 23-018 Fiber Optic Support Services awarded on June 12, 2018 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be held. The motion carried. Ayes: 3 HELD 18-0991 A Resolution Approving a Professional Phase I Design Engineering Services Agreement with Christopher B. Burke Engineering LTD Related to Improvements of the Aurora Transportation Center (ATC) East Parking Lot in an Amount not to exceed $29,612.00 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 5:00pm. The motion carried. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 7