Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday December 18, 2018 2:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate DATE CHANGE DUE TO THE CHRISTMAS HOLIDAY CALL TO ORDER: Chairman O'Connor called the meeting to order at 2:09pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Steve Lord, Beacon News; Patty Smith City of Aurora: Stacey Hamling, Budget; Linda Read, Accounting; Jason Bauer, Engineering; Rick Veenstra, Law Department; Alisia Lewis, Human Resources; Mike Pegues, IT; Mike Baker, IT; Alex Alexandrou, Mayor's Office; Shanita Thompson, IT; Ian Wade, Engineering; Elizabeth Coronado, Human Resources; Marty Lyons, Finance; John Curley, Development Services; Rick Mervine, Ward 8 Alderman; Officer Fichtel, Police Department; LaDonna Carr, Human Resources; Cristal Colon, Aldermen's Office; Jolene Coulter, Purchasing; Bill Donnell, Ward 4 Alderman APPROVAL OF MINUTES 18-1133 Approval of the minutes from the Finance Meeting on December 11, 2018. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 18, 2018 PUBLIC COMMENT AGENDA 18-0445 A Resolution Amending All Fees Pertaining to Chapter 46 of the City of Aurora Code of Ordinances Entitled "Towing Services". A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0987 A Resolution to accept the bids for the 2019/2020 Electrical Materials and Supplies for the Electrical Division . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1055 A Resolution to accept a bid from Utility Dynamics establishing unit rates for the 2019/2020 Electrical Services and establish an open Purchase Order not to exceed $125,000 annually to support the City’s Electrical Division. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1041 A Resolution to Approve the partial Contract from Ray O'Herron's for Group 2 Jackets/Sweatshirts - specifically sweatshirts and Group 4 Polo Shirts and to Approve the partial Contract from JCM Uniforms for Group 1 Work/Dress Uniforms and Group 2 Jackets/Sweatshirts - specifically the Gerber and Flying Cross Spectrum Jackets for the Fire Department 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1113 A Resolution authorizing the purchase of One (1) 2019 Wheeled Coach Ford F-450 type 1 ambulance from Fire Service Inc., St. John, Indiana In the amount of $262,203 .00 for the Aurora Fire Department, with a credit of $5,000.00 for the trade-in of the 2010 Reserve Medic 4, for a final cost of $257,203.00. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 18, 2018 18-1129 A resolution to enter into Land Lease Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of a Solar Photovoltaic Generation Facility . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350 West Washington Street, West Chicago, IL 60185, to extend the City of Aurora’s fiber optic cable plant from the south west side of Diehl Road at Eola Road to the south east side of Diehl Road at Eola Road. The pricing is based on Kane County Bid 23-018 Fiber Optic Support Services awarded on June 12, 2018 . This Resolution was held 18-1112 A Resolution creating a Rebate Program to distribute up to $2.0 million from the proceeds of the sale of the Fox Valley Golf Course . This Resolution was tabled 18-1108 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1109 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:34pm. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 18, 2018 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4