Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday April 09, 2019 3:00 PM CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:12 p.m. ROLL CALL Present: 2 - Chairperson Bob O'Connor and Vice Chair Edward Bugg OTHERS PRESENT Steve Lord, Beacon News City of Aurora: Martin Lyons, Finance; Derrick Winston, Fleet and Facilities; Jolene Coulter, Purchasing; Alderman Bill Donnell, Ward 4; Marissa Spencer, Law; David Dibo, Economic Development; Ken Schroth, Engineering; Ian Wade, Engineering; Alex Alexandrou, Mayor's Office; Mike Pegeus, IT; Leela Karumuri, IT; Kelvin Beene, Property Standards; Denzel Lee, IT; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-0253 Approval of the minutes of the Finance Committee meeting held on March 26, 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that the minutes be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT None AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final April 9, 2019 19-0151 A Resolution Authorizing the Sale of Obsolete and Surplus Property . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0232 A resolution authorizing the Director of Purchasing to enter into an agreement with LJ Morse Construction Company, 128 S. Broadway, Aurora, IL 60505 in the amount of $103,460 for New Carpentry required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0250 A Resolution the Acceptance of Bid Pricing from Beary Landscape Management, Lockport, IL for the Mowing Landscape Maintenance for the Property Standards Division (Bid 19-07) for a Two Year Contract with a one year optional extension. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0257 A Resolution the Acceptance of Bid Pricing from Cleanslate Chicago, LLC for Mowing/Weed Maintenance of Private Property Violations under the direction of the Property Standards Division . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0265 A Resolution requesting approval to procure professional services for IT Risk Assessment, development of National Institute of Standards and Technology (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of the information systems and critical infrastructure used within the City of Aurora government. Total amount will not exceed $86,000. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final April 9, 2019 19-0285 A Resolution Authorizing the Mayor to Execute an Intergovernmental Agreement with the Board of Education of East Aurora School District No. 131, Kane County, Illinois regarding the relocation of the District's Administrative Offices. Alderman Mesiacos stepped out of the meeting at 3:58 p.m. and did not return. Alderman Bugg stepped out of meeting at 4:25 p.m. and returned at 4:27 p.m. A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this agenda item be held. The motion carried. Ayes: 2 Abstain: 1 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this meeting be adjourned. The motion carried. Chairman O'Connor adjourned the meeting at 4:45 p.m. Ayes: 2 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3