Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday May 14, 2019 3:00 PM CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:08 p.m. ROLL CALL Present: 2 - Chairperson Bob O'Connor and Alderman Edward Bugg OTHERS PRESENT Alvaro Guerrero, El Jefe; Lane Allen, Allen & Pepa Architects; Fernando Castrejon, Karademas Management; Erika Villanueva, Altiro Latin Fusion; Roberto Altiro, Altiro Latin Fusion; Steve Lord, Beacon News City of Aurora: Lt. William Hull, APD; Jolene Coulter, Purchasing; Sgt. Bill Rowley, APD; Dan Barreiro, Community Services; Eric Schoeny, Water & Sewer; Chris Ragona, Neighborhood Redevelopment; Assistant Fire Chief David McCabe, AFD; Alderman William Donnell, Ward 4; Elle Withall, Invest Aurora; David Dibo, Economic Development; Alex Minnella, Economic Development; Martin Lyons, Finance; Marissa Spencer, Law Dept.; Ian Wade, Engineering; Ken Schroth, Engineering; Alex Alexandrou, Mayor's Office, Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-0357 Approval of the minutes of the Finance Committee meeting held on April 23, 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that the minutes be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT None City of Aurora Page 1 Finance Committee Meeting Minutes - Final May 14, 2019 AGENDA 19-0318 A Resolution to authorize the Director of Purchasing to purchase three new hydraulic backhoe hammers from Altorfer CAT off the Sourcewell (formally NJPA) purchasing agreement. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0332 A Resolution Authorizing the purchase three Toshiba multi-function color copier and two Toshiba multi-function black & white copiers and quarterly maintenance from The Interlocal Purchasing System (TIPS) Cooperative Contract through Kopy Kat Imaging, Aurora, Illinois for the Aurora Police Department Police Headquarters. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0346 A Resolution authorizing the purchase and installation of a backup emergency generator and transfer switch, completion all related required work at fire station 5, from Frank Marshall Electric of Aurora, IL, and project management services from Kluber, Inc., in the amounts of $ 177,700.00 and $ 22,600.00, respectively . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0359 A Resolution Awarding a Contract for the Grand Army of the Republic Museum Lower Level Remodel Project to Swedberg & Associates, Inc.of Sycamore, Illinois in the Amount of $221,299 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0371 A Resolution requesting approval to accept the proposal from LSA Planning to create the 2020-2024 Consolidated Plan and to update the Neighborhood Revitalization Strategy Area Plan in the amount of $28,940. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final May 14, 2019 19-0374 A Resolution to enter into a Farm Lease Agreement with Galusha Farm, LLC, 27 W 217 Galusha Road, Warrenville, Illinois 60555, for 19.5 tillable acres of farm land located near the southeast intersection of Liberty Street and Sartor Lane. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0375 A Resolution authorizing Lines of Credit (LOC) with Old Second Bank and Fifth Third Bank for a not to exceed amount of $10.0 million at each institution. This resolution will authorize the use of $6.8 million of the approved LOCs for currently approved Redevelopment Agreement Funding and authorize the use of $2.0 million in land sale proceeds from the Golf Fund. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0379 A Resolution for the purchase a Hostage/Crisis communication system from 836 Technologies to be used by the Aurora Police Department Special Response Team Crisis/Hostage Negotiators. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0384 A Resolution to reject all bids for Asbestos Abatement at Masonic Temple, Fox Valley Inn, and Motel 6 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0386 A Resolution authorizing the Director of Purchasing to enter into an agreement with Valley Electrical Contractor, 4485 IL-71, Oswego, IL 60543 in the amount of $137,300 for new Electrical infrastructure required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 WALK-ON ITEM City of Aurora Page 3 Finance Committee Meeting Minutes - Final May 14, 2019 19-0385 A Resolution authorizing the Director of Purchasing to enter into an agreement with Youngren's Inc., 736 New Haven Avenue, Aurora, IL 60506 in the amount of $113,965 for new HVAC infrastructure required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway This Resolution was forwarded with no recommendation to the Committee of the Whole 19-0387 A Resolution to reject all bids for DSC 2nd Floor Bridge - Plumbing . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0397 A Resolution Requesting approval of an agreement between the City of Aurora and Altiro restaurants in the amount of $100,000 to facilitate the opening of a Latin Fusion restaurant in the now vacant space at the Leland Building on the corner of Galena and Stolp. This funding will be split between a $64,000 grant and $36,000 loan payable within two years. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. The motion carried. Alderman O'Connor adjourned the meeting at 4:40 p.m. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4