Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday May 28, 2019 3:00 PM CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:18 p.m. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Vice Chair Edward Bugg and Ted Mesiacos OTHERS PRESENT Bruce Goldsmith, Dykema; Randi Wille, LaFarge Aggregates; Thomas Hardin, EMA; Dan Nelson, Naperville EMA; Steve Lord, Beacon News; Jeff Orduno, Urban Equities Properties Derrick Winston, Fleet & Facilities; Tom McNamara, APD; Jolene Coulter, Purchasing; Rick Munson, Water Production; John Russell, Community Services; Tim Weidner, Engineering; David Schumacher, Water Production; Ken Schroth, Public Works; Bob Green, Engineering; Roopa Anjanappa, Engineering, Alderman Bill Donnell, Ward 4; Marissa Spencer, Law; John Curley, Development Services; Marty Lyons, Finance; LaDonna Carr, Human Resources; Stacey Hamling, Budget; Alex Alexandrou, Mayor's Office; Mike Pegues, IT; David Dibo, Economic Development; Trevor Dick, Economic Development; Alisia Lewis, Human Resources; Leela Karumuri, IT; Tim Wiedner, Engineering, Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-0429 Approval of the minutes of the Finance Committee meeting held on May 14, 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that the minutes be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT City of Aurora Page 1 Finance Committee Meeting Minutes - Final May 28, 2019 AGENDA 19-0344 An Ordinance Proposing the Creation of a Business District in the City of Aurora and the Establishment of a Public Hearing in Connection With The Same (Yorkshire Plaza/Route 59 Business District No. 1) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0471 An Ordinance Amending Chapter 48, Article II, Section 48-57 Entitled "Charges for Services" Of the Aurora Code of Ordinances Entitled “Municipal Utility Service” (Water and Sewer Rates) . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be forwarded with no recommendation to the Committee of the Whole, on the agenda for 6/4/2019. The motion carried. Ayes: 3 19-0474 A Resolution Amending the Redevelopment Agreement (RDA) between the City of Aurora and UEP Aurora, LLC for the Redevelopment of the Terminal Building at Galena Blvd and Broadway St. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0393 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2019 and Ending December 31, 2019 (Amendment #1 for 2019 Fiscal Year). This Ordinance was recommended for approval Ayes: 2 Abstain: 1 19-0265 A Resolution requesting approval to procure professional services for IT Risk Assessment, development of National Institute of Standards and Technology (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of the information systems and critical infrastructure used within the City of Aurora government. Total amount will not exceed $86,000. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final May 28, 2019 19-0338 A Resolution Authorizing the Purchase of two Bobcat Toolcat Utility Machines for the Fleet & Facilities Maintenance Division , from Atlas Bobcat in the amount of $90,006.00, using Sourcewell. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0360 A Resolution Authorizing the Purchase of a Replacement Cargo Van for the Aurora Police Department from Currie Motors Chevrolet, in the amount of $25,989.20 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0453 A Resolution Awarding the Montgomery Rd & Meadowbrook Dr/W. White Eagle Dr Traffic Signal Installation project construction to the low bidder, H & H Electric Company in the amount of $ 273,718.85 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0417 A Resolution to Award the Contract for the 2019 Contract #2 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $1,593,196.00. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0437 A Resolution Authorizing the Mayor to Execute the Local Agency Agreement for Federal Participation with the State of Illinois, Authorizing the Director of Purchasing to sign the Engineering Agreement with HR Green, Inc. in the amount of $101,096.00, and to Appropriate Motor Fuel Tax Funds for the Montgomery Road Bridge Project, MFT #16-00315-00-BR. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final May 28, 2019 19-0431 A Resolution to accept a grant of $87,575 from the Illinois Secretary of State to support the outreach efforts of the Aurora Complete Count Committee for the 2020 U.S. Census. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0448 A Resolution to authorize the City of Aurora to enter into an amended lease agreement with LaFarge Aggregates Illinois, Inc. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0450 A Resolution requesting approval to accept the proposal from Tetra Tech to conduct Threat and Vulnerability Assessments for the Cities of Aurora and Naperville critical infrastructure for $75,380.00 as a change order to Resolution R18-152 passed on June 26, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0451 Staff is seeking preliminary committee approval to bid the Benton and Stolp improvement and Lot E improvement projects. Lot E is budgeted in 2019 as the first phase of the Broadway Redevelopment Corridor project; the Benton and Stolp improvements are currently in the CIP for 2020. The Broadway Redevelopment project will include additional phases in future years upon successful permitting through the Illinois Department of Transportation (IDOT) . This Requests and Referrals was discussed and filed. 19-0452 To obtain permission to apply for a Highway Safety Improvement Program grant to fund improvements to the intersection of Indian Trail and High Street. This Information/Discussion Only was discussed and filed. 19-0456 To seek permission for a potential grant application for improving Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path crossing through Highway Safety Improvement Program Grant This Information/Discussion Only was discussed and filed. City of Aurora Page 4 Finance Committee Meeting Minutes - Final May 28, 2019 ADJOURNMENT: A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this meeting be adjourned. The motion carried. Chairperson O'Connor adjourned the meeting at 5:30 p.m. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5