Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday July 25, 2019 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:05 p.m. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas OTHERS PRESENT Fred Lantz, Auditor; Sara Montanari, Auditor; Steve Lord, Beacon News; William Burns City of Aurora: Jessica Price, Purchasing; Jolene Coulter, Purchasing; Tim Weidner, Engineering; Krista Heinke, Accounting; Derrick Winston Fleet and Facilities Maintenance; Alderman Bill Donnell, Ward 4; Trevor Dick, Economic Development; Ken Schroth, Engineering; Jessica Kalal, Law; Chuck Nelson, Mayor's Office; Marty Lyons, Finance; Sandra Strueber, Aldermen's Office; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-0621 Approval of the minutes of the Finance Committee meeting held on July 11, 2019. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT None City of Aurora Page 1 Finance Committee Meeting Minutes - Final July 25, 2019 AGENDA 19-0596 An Ordinance Designating Aurora Business District No. 1 (Pacifica Square Business District). A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0628 An Ordinance Imposing a Business District Retailers’ Occupation Tax, a Business District Service Occupation Tax and a Hotel Operators' Occupation Tax Within the Boundaries of the Aurora Business District No. 1 (Pacifica Square Business District) . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0631 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the River Benton Tax Increment Financing District . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0632 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the City of Aurora (Galena Broadway Tax Increment Financing District) . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0578 A Resolution to Authorize the Director of Purchasing to Execute the Engineering Agreement with Engineering Enterprises, Inc., 52 Wheeler Road, Sugar Grove, IL 60054, in the amount of $194,586.80 for the Construction Inspection and Material Testing Services for the Eola Road Realignment project (Section Number 17-00318-00-CH). A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final July 25, 2019 19-0612 A Resolution Authorizing the City of Aurora to Enter into an Intergovernmental Funding Agreement with Metra for the Partial Reimbursement of Costs Incurred by the City in the Replacement of the Main Staircase at the Route 59 Transit Center in an Amount up to $50,000.00. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0576 The City of Aurora completes several annual financial reports that must be accepted and placed on file by the City Council. Attached are ten (10) reports as follows: The 2018 Comprehensive Annual Financial Report (CAFR), the Board Communnications from Sikich, LLC, the 2018 Tax Increment Finance reports for TIFs 1,3,4,5,6,7, and 8, and The 2018 Single Audit for Federal Grants received .. This Reports/Studies was discussed and filed. 19-0630 A Presentation on Purchasing procedures and concepts for the City of Aurora. This Presentation/Proclamation/Recognition/Awards was held. ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 4:24 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3