Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday November 14, 2019 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas CALL TO ORDER: Chairperson O'Connor called the meeting to order at 3:07 PM. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas OTHERS PRESENT David Eisinger, Sharon Maxwell, Raphaliata McKenzie, Kevin McCann, Kyle Harding, Steve Lord, William Burns City of Aurora: Steve Andras, Airport; Ken Schroth, Public Works; Tim Weider, Engineering; Jason Bauer, Engineering; Ruopa Anjanappa, Engineering; Robert Greene, Engineering; Adrienne Holloway, Innovation & Community Services; Chris Ragona, Neighborhood Redevelopment; Marty Lyons, Finance; Jolene Coulter, Purchasing; Shanita Thompson, MIS; Mike Pegues, MIS; Marissa Spencer, Legal Dept.; Alderman Donnell, Ward 4; Alex Alexandrou, Mayor's Office; Dave Schumacher, Water Production; Stacy Hamling, Finance; Connie Krug, Aldermen's Office APPROVAL OF MINUTES 19-0968 Approval of the 10/21/2019 special finance committee meeting minutes A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 5 City of Aurora Page 1 Finance Committee Meeting Minutes - Final November 14, 2019 19-0989 Approval of the minutes of the October 28, 2019 Special Finance Committee meeting. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 5 19-0996 Approval of the minutes of the Finance Committee meeting held on November 4, 2019. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 3 Abstain: 2 19-1024 Approval of the minutes of the special Finance Committee meeting held on November 7, 2019 . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 3 Abstain: 2 PUBLIC COMMENT AGENDA 19-1001 Approval of an Ordinance for the Refunding and Issuance of Aurora University Private Activity Bonds in the not to exceed amount of $45,000,000. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-1002 An Ordinance providing for the issuance and sale of not to exceed $9,000,000 aggregate principal amount of General Obligation Refunding Bonds, Series 2019, of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and Related Matters - Finance Committee Agenda Item - November 14, 2019 Meeting A motion was made by Vice Chair Bugg, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final November 14, 2019 Ayes: 5 19-0784 A Resolution authorizing an expenditure in the amount of $13 ,320 to SNI Solutions, Inc., 205 N. Stewart Street, Geneseo, IL 61254 for Runway Deicing Fluid for the remainder of the 2019 budget year . A motion was made by Vice Chair Bugg, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0833 A Resolution authorizing the expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2020 (MFT Section No. 20-00000-00-GM), in an amount up to $1,820,000 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0904 A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0905 A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the HACH Company for the Water Production Division A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0966 A Resolution requesting authorization for the Mayor to execute the Local Agency Agreement for Federal Participation with the State of Illinois, the Director of Purchasing to sign the Phase 2 Preliminary Engineering Agreement with Patrick Engineering , Inc. and the Appropriation of Motor Fuel Tax Funds for Edgelawn Drive Bikeway Project, MFT # 16-00312-00-BT. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-1003 Introduce an Ordinance Designating the City of Aurora River Benton Tax Increment Financing District Redevelopment Project Area . This Information/Discussion Only was forwarded as information only City of Aurora Page 3 Finance Committee Meeting Minutes - Final November 14, 2019 19-1010 Introduce an Ordinance Approving the City of Aurora River Benton Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project . This Information/Discussion Only was forwarded as information only 19-1011 Introduce an Ordinance Adopting Tax Increment Financing for the City Of Aurora River Benton Tax Increment Financing District . This Information/Discussion Only was forwarded as information only 19-1013 Introduce an Ordinance Designating the City of Aurora Galena Broadway Tax Increment Financing District Redevelopment Project Area . This Information/Discussion Only was forwarded as information only 19-1014 Introduce an Ordinance Approving the City of Aurora Galena Broadway Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project . This Information/Discussion Only was forwarded as information only 19-1015 Introduce an Ordinance Adopting Tax Increment Financing For The City Of Aurora Galena Broadway Tax Increment Financing District. This Information/Discussion Only was forwarded as information only 19-1033 Review of the Proposed 2020 City Budget -Capital Projects and Innovation & Core Services . This Reports/Studies was discussed and filed ADJOURNMENT: A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that the meeting be adjourned. Chairperson O'Connor adjourned the meeting at 5:08 PM. The motion carried Ayes: 5 CLOSED SESSION City of Aurora Page 4 Finance Committee Meeting Minutes - Final November 14, 2019 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5