Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday March 12, 2020 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:05 p.m. ROLL CALL Present: 4 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco and Alderman Emmanuel Llamas Absent: 1 - Alderman Scheketa Hart-Burns OTHERS PRESENT Steve Lord, Beacon News City of Aurora: David McCabe, Fire Department; Dan Osman, Fire Department; Jason Bauer, Engineering; Gio Santana, Parks; Sanita Thompson, IT; Steve McLean, IT; Tim Weidner, Engineering; Roopa Anjanappa, Engineering; Chuck Nelson, Mayor's Office; Alex Alexandrou, Mayor's Office; Marty Lyons, Finance; Alderman Bill Donnell, Ward 4; Marrisa Spencer, Law Department; Alex Minnella, Economic Development; Simon Rodriguez, Youth & Senior Services; Dan Barreiro, Innovation & Community Services; Jolene Coulter, Purchasing; J. Gilbert, Fire Department; David Dibo, Economic Development; Kelvin Beene, Property Standards; Alex Voigt, Mayor's Office; Maria Lindsay, Mayor's Office; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 20-0159 Approval of the minutes of the Finance Committee meeting held on February 27, 2020. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 12, 2020 PUBLIC COMMENT None AGENDA 20-0196 A Resolution Authorizing An Independent Contractor Agreement for the Recycling/Solid Waste Coordinator Position to Tish Powell. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-0365 A Resolution Authorizing an agreement with Big Belly Solar for smart waste bins for Phillips Park . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-1184 A Resolution to execute the Intergovernmental Agreement between City of Aurora, Illinois and Regional Transportation Authority (RTA), Chicago, Illinois for the Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot Enhancement . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0039 A Resolution requesting approval to migrate the City’s current document management system to Upland’s FileBound Enterprise application, a three year annual maintenance and hosting fees renewal thru Upland Software, Inc., Austin TX for a total three year cost of $159,769.19. (One time migration fees in the amount of $48,885.19 and annual recurring maintenance and hosting fees of $36,961.51 thru 12/2022) A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0134 A Resolution to Award the Contract for the 2020 City Wide Street Resurfacing Project to Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 in the amount of $8,815,500.00 and to Appropriate Motor Fuel Tax funds in the amount of $3,600,000.00 for Section No. 20-00000-01-GM. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 12, 2020 Ayes: 4 20-0151 A Resolution Authorizing the City of Aurora to enter into an Intergovernmental Agreement with Will County that will allow the City of Aurora to host electronic recycling events. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0158 A Resolution authorizing the purchase of twelve (12) ballistic vests and helmets in the amount of $33,023.76 from Ray O'Herron of Danville, IL . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0169 A Resolution Requesting Authorization for the Mayor to Execute the Local Public Agency Amendment #2 for Federal Participation with the State of Illinois, and the Mayor to Execute the Phase 3 Construction Engineering Agreement Supplement #1 with HR Green, Inc., 2363 Sequoia Drive, Suite 101, Aurora, IL 60506, in the amount of $499,970.11 for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project, MFT Section Number 16-00313-00-MS (Wards 1 & 6) . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0176 A Resolution Approving of Third-Party Administrative Services for Communities in Schools to administer the 2020 Summer Programs in the amount not to exceed $200,000.00 for the Community Services Division. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0193 A Resolution Authorizing the Specific Implementation as Outlined in the Attached Redevelopment Agreement (RDA) as to How Disbursements Will Be Made for the Previously Approved $600,000 Loan (Resolution #19-421) And Other Details Regarding the Payback and Loan Mechanics. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Finance Committee Meeting Minutes - Final March 12, 2020 20-0197 A Resolution Authorizing an Agreement with Bukola Bello of Vision M.A.I., LLC for Government Affairs Consulting Services . A motion was made by Alderman Llamas, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 ADJOURNMENT: A motion was made by Alderman Franco, seconded by Alderman Llamas, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 4:47 p.m. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4