Finance Committee

Finance Committee City of Aurora Remote Access Only 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday July 30, 2020 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 897 0079 8500 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON JULY 30, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas OTHERS PRESENT City of Aurora: Miguel Flores, IT; Angel Johnson, IT; Martin Lyons, Finance; Alex Minnella, Economic Development; Trevor Dick, Economic Development; Jason Bauer, Engineering; Jolene Coulter, Purchasing; Ken Schroth, Engineering; Roopa Anjanappa, Engineering; Jeff Anderson, IT; Alex Alexandrou, Mayor's Office; Marissa Spencer, Law Dept.; Bob Green, Engineering; Jim Birchall, Central Services; Jessica Price, Purchasing; Michael Pegues, IT; Stacey Peterson, Budgeting; Shelly Windett, Aldermen's Office City of Aurora Page 1 Finance Committee Meeting Minutes - Final July 30, 2020 APPROVAL OF MINUTES 20-0394 Approval of the July 16, 2020 Finance Committee meeting minutes . A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT None AGENDA 20-0285 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for Federal participation with the State of Illinois in the amount not to exceed $505,382 .00 and Phase 2 Preliminary Engineering Agreement with HR Green, Inc. and the City Clerk to sign the appropriation of REBUILD Illinois Bond Funds for Montgomery Road and Hill Avenue Intersection Improvements (MFT # 19-00329-00-CH) in an amount of $505,382 .00. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0389 A Resolution Ratifying Payment to Total Facility Maintenance Inc. for the not to exceed amount of $125,266.00, for Janitorial Services Rendered at Various City of Aurora Facilities in 2020 for the contract expiring December 31, 2020. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0392 Introduce announcement of the availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the proposed Fox Valley Mall Area TIF District. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be forwarded with no recommendation to the City Council, on the agenda for 8/11/2020. The motion carried. Ayes: 4 City of Aurora Page 2 Finance Committee Meeting Minutes - Final July 30, 2020 20-0421 Purchasing Guidance Regarding the use of Cooperatives and Requests for Proposals. Alderman Scheketa Hart-Burns joined the meeting at 3:40 p.m. CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 3:55 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3