Finance Committee

Finance Committee City of Aurora Meeting Remote Access 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday November 12, 2020 2:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas TIME CHANGE FOR THIS MEETING ONLY. THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 873-8992-3888 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 12:00 PM ON NOVEMBER 12, 2020 - VIA EMAIL AT aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairman O'Connor called the meeting to order at 2:00 PM. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas City of Aurora Page 1 Finance Committee Meeting Minutes - Final November 12, 2020 OTHERS PRESENT City of Aurora: Tim Weidner, Engineering; Alisia Lewis, HR; Stacey Peterson, Finance/Budget; Sylvia Salinas, MIS; Chris Regona, Neighborhood Redevelopment; Jessica Price, Purchasing; Ken Schroth, Public Works; Clayton Muhammad, Public Information; Dan Barriero, Community Services; Silvia Cisneros, Finance/Budget; Marty Lyons, Finance Dept.; Alderman Donnell, Ward 4; Alex Alexandrou, Mayor's Office; Gary Krienitz, AFD; Matt Fichtel, APD; Jolene Coulter, Purchasing; Jessica Kalal, Legal Dept.; Michael Pegues, MIS; Liz Coronado, HR; Jason Bauer, Public Works; Jeff Anderson, MIS; LaDonna Bugg Carr, HR; Kelly Baker, MIS; Connie Krug, Aldermen's Office. APPROVAL OF MINUTES 20-0709 Approval of the minutes of the October 28, 2020 Special Finance Committee meeting. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 4 Abstain: 1 20-0713 Approval of the minutes of the 10-29-2020 Finance Committee meeting . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 5 20-0728 Approval of the 11/4/2020 special Finance committee meeting minutes . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 5 20-0735 Approval of the 11/5/2020 special Finance committee meeting minutes . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT There were no registered speakers for this meeting. City of Aurora Page 2 Finance Committee Meeting Minutes - Final November 12, 2020 AGENDA 20-0708 A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2021, in an amount up to $1,320,000.00. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0723 A Resolution Renewing All Fees Pertaining to Chapter 46 of the City of Aurora Code of Ordinances Entitled "Towing Services". A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0529 A Resolution authorizing the amendment of the contract with Microsoft, Inc. awarded in 2018 through the State of Illinois Central Management Services' bid awarded to CDW, Inc in 2015, to allow for the purchase of Microsoft Enterprise M365 security and mobility licenses through Dell, Inc. 1 Dell Way, Round Rock, TX 78664, in the amount of $20,511.84 (also through the State of Illinois Central Management Services bid awarded in 2020). A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0724 A Resolution to authorize agreements with CY LLC dba 180 Engineering, Gov Temps USA, LLC, Stivers Services, LLC and Nexus Employment Solution Plus Inc. to provide staffing for temporary and contracted positions. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0742 A Resolution allowing the Director of Purchasing to approve Change Order 1 for $100,000.00 to the Contract of $802,630.00 with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance Project. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final November 12, 2020 20-0706 Recommendation to Amend the Resident and Non-Resident Ambulance User fees. This Reports/Studies was held 20-0737 Review of the Proposed 2021 City Budget -Human Resources, Community Relations & Public Information . This Reports/Studies was discussed and filed 20-0694 Review of the Proposed 2021 City Budget -Innovation and Core Services. This Reports/Studies was discussed and filed HELD 20-0701 A Resolution Authorizing the Execution of an Exclusive Listing Agreement with JBSC, INC. D/B/A Caton Commercial Real Estate Group . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be placed on the Agenda. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:54 PM. The motion carried Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4 Finance Committee Meeting Minutes - Final November 12, 2020 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5