Finance Committee

Finance Committee City of Aurora Meeting Remote Access 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday April 29, 2021 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312-626-6799 Meeting ID: 836-6314-0047 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON April 29, 2021 - VIA EMAIL: aldermensoffice@aurora.il.us OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called his last Finance Committee meeting to order at 3:01 p.m. ROLL CALL Present: 4 - Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas City of Aurora Page 1 Finance Committee Meeting Minutes - Final April 29, 2021 OTHERS PRESENT Shelly Windett, Aldermen's Office; Denzel Lee, IT; Martin Lyons, Finance; Rich Jacobs, Aldermen's Office; David Schumacher, Public Works; Chris Ragona, Neighborhood Redevelopment; Marissa Spencer, Law; Alex Voigt, Mayor's Office; Tim Forbes, Street Department; Bea Rodriguez-Fransen, Innovation & Core Services; Dan Barreiro, Community Services; Derrick Winston, Equipment Services; Gary Fript, Police Communications; Jason Bauer, Engineering; Jeff Anderson, IT; Jessica Price, Purchasing; Ken Schroth, Public Works; Gina Moga, Special Events; Stacey Peterson, Budget; Tracy Van Hook, Police Communications; Jim Birchall, Central Services; Michael Pegues, IT APPROVAL OF MINUTES 21-0269 Approval of the minutes of the April 15, 2021 Finance Committee meeting. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this meeting be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA 20-0886 A Resolution requesting ratification of Professional Services for IT Project Management Office (PMO) Framework and Toolkit with Crowe, LLP, 225 W. Wacker Drive, Chicago, Illinois 60606 in the amount not to exceed $60,000. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0097 A Resolution Authorizing the Sale of Obsolete and Surplus Property. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0271 A Resolution approving the purchase of bulk rock salt in the amount of $81.13 per ton from Compass Minerals America Inc. Overland, Kansas for the Division of Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for the 2021-2022 winter season . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final April 29, 2021 Ayes: 5 21-0274 A Resolution Authorizing Well Maintenance Services for Well No. 26 for the Water Production Division in an amount not to exceed $180,000.00 to Layne Christensen Company, Aurora, IL. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0277 A Resolution Amending Membership Agreement for the THRIVE Collaborative Center and conferring authority upon a City department or division head, or the Chief Management Officer, to enter into agreements for nominal consideration only on behalf of the THRIVE Collaborative Center. This Resolution was held. 21-0281 A Resolution requesting approval for additional contracts as a part of the Intrado Next Gen E911 system improvements to Intrado Life and Safety Solutions for $20,160, to Word Systems, LLC for $6,690 and to Sentinel Technologies, Inc. for $14,822 for integration with the Intrado Viper NG911 phone system. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0257 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2020 and Ending December 31, 2020 (Amendment #1 For The 2020 Fiscal Year). A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0261 A Resolution requesting approval to increase the contract with Melrose Pyrotechnics by $30,000 for the 2021 Independence Day fireworks display A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION City of Aurora Page 3 Finance Committee Meeting Minutes - Final April 29, 2021 ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this meeting be adjourned. The motion carried. Chaiirperson Bob O'Connor adjourned the meeting at 3:53 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php] Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4