Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday March 10, 2022 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 3:01 p.m. ROLL CALL Present: 4 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid and Alderman Edward Bugg Absent: 1 - Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 22-0159 Approval of the minutes of the Finance Committee meeting held on February 24, 2022. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT No registered speakers AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 10, 2022 22-0198 A Resolution authorizing an amendment to the current agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. Presented by Alex Voigt, Mayor's Office and Alex Alexandrou, Mayor's Office. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0087 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, Phase 1 Engineering Agreement with HR Green, Inc., maximum amount of $159,688.00, and appropriating Motor Fuel Tax Funds, for Montgomery Road Multi-Use Path Extension-Middlebury Drive to IL Route 59 Project . Presented by Roopa Anjanappa, Engineering. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0165 A Resolution approving a new lease with The Riverfront Playhouse for the space located at 13 S. Water Street, Aurora, Illinois for a term of three (3) years. Presented by Alex Voigt, Mayor's Office and Alex Alexandrou, Mayor's Office. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0166 A Resolution authorizing the restoration of the City of Aurora Development Services Center using the City of Aurora Job Order Contracting Program for $681,940.37 plus a contingency amount of $68,194.03 and authorizing a budget amendment of $750,200 to account 601-0000-410.40-78 (DNTN16) to finance the repairs . Presented by Jim Birchall, Fleet & Facilities; Alex Alexandrou, Mayor's Office; Chris Minick, Finance. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 10, 2022 22-0178 A Resolution authorizing the execution of a Local Public Agency Amendment #1 for Federal Participation with the State of Illinois, the execution of a Phase 2 Design Engineering Supplement with Alfred Benesch & Company in the not to exceed amount of $69,016.00, and the appropriation of $61,810.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project. Presented by Tim Wiedner, Engineering. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0181 A Resolution Authorizing an Amendment to the City’s Active Deferred Compensation Plans to Expand the Definition of Normal Retirement Age . Presented by Chris Minick, Finance. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0189 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and the Aurora Supervisors Association (ASA) from January 1, 2021 through December 31, 2025. Presented by Alisia Lewis, Human Resources. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0204 A Resolution Establishing 2022 Golf Rates at Phillips Park Golf Course Presented by Jeff Schmidt, Phillips Park Golf Course. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Carl Franco adjourned the meeting at 3:51 p.m. Ayes: 4 City of Aurora Page 3 Finance Committee Meeting Minutes - Final March 10, 2022 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4