Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday September 15, 2022 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Carl Franco called the meeting to order at 3:00 p.m. ROLL CALL Present: 3 - Chairperson Carl Franco, Vice Chair Sherman Jenkins and Alderman Edward Bugg Absent: 2 - Alderwoman Shweta Baid and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 22-0692 Approval of the minutes of the Finance Committee meeting held on August 25, 2022. A motion was made by Alderman Bugg, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT Public comment made by Mr. Joe Lusk, American Luxemberger Club. AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final September 15, 2022 22-0579 A Resolution approval to purchase computer equipment from Dell, Inc., Round Rock, TX in the amount of $20 0,000 for 2022. Presented by Jeff Anderson, IT, and Eric Davis, Service Desk Coordinator. A motion was made by Alderman Bugg, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-0721 A Resolution authorizing a contract with National Technologies NTI, LLC. (“NTI”) in a total contract amount not to exceed $1,082,114.00, for engineering and installation services related to fiber optic infrastructure at RiverEdge Park and the adjacent pedestrian bridge. Presented by Jeff Anderson, IT. A motion was made by Alderman Bugg, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-0749 A Resolution authorizing a contract with Scientel Solutions, LLC. (“Scientel”) in a total contract amount not to exceed $494,227.80, for engineering and installation services related to WiFi and Situational Awareness at RiverEdge Park and the adjacent pedestrian bridge. Presented by Jeff Anderson, IT; Sgt. Howe, APD; Tim Copes, APD. A motion was made by Alderman Bugg, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-0232 A Resolution Authorizing the Sale of Obsolete and Surplus Property. Presented by Derrick Winston, Equipment Services. A motion was made by Alderman Bugg, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-0567 A Resolution authorizing the execution of labor agreement between the City of Aurora and Local 1514, Council 31, American Federation of State, County, and Municipal Employees, AFL/CIO (AFSCME) from January 1, 2021 to December 31, 2024 . Presented by Alisia Lewis, Human Resources. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final September 15, 2022 22-0658 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2023 through December 31, 2023 . Presented by Alisia Lewis, Human Resources. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-0702 A Resolution Authorizing the Purchase of Replacement Vehicles for the City of Aurora Fleet from National Auto Fleet Group and Rush Truck Center in the amount of $1,665,830.18 . Presented by Derrick Winston, Equipment Services. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-0718 A Resolution authorizing the execution of an Inter-Governmental Agreement with the Illinois Department of Transportation to provide traffic signal maintenance and electrical energy responsibilities for the signal at US 30 and Eola Road. Presented by Jason Bauer, Engineering. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-0726 A Resolution amending the fees related to Video Gaming as authorized under Chapter 8 ("Amusements") of the Code of Ordinances and establishing a fee schedule to become effective October 1, 2023 . This Resolution was held. 22-0727 A Resolution authorizing the Mayor to permit city staff to apply for an ITEP grant to extend the Commons Drive Multi-Use Path from Liberty Street to Raintree Road and the New York Street Multi-Use Path from Commons Drive to Station Boulevard, and to reserve local funding share to engineering and construction, if grant is awarded to the City . Presented by Roopa Anjanappa, Engineering. A motion was made by Alderman Bugg, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final September 15, 2022 22-0728 A Resolution to award a contract to Berger Excavating Contractors in the amount of $9,201,733.50 and to appropriate $5,000,000.00 of MFT Funds for the Public Works Combined Maintenance Facility Mass Grading, Site Development and Salt Storage Dome Project . Presented by Ian Wade, Engineering. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 4:05 p.m. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4