Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday November 10, 2022 2:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns NOTE 2:00 PM START TIME FOR THIS MEETING (REGULAR AND BUDGET MEETING) Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 2:01pm. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 22-0877 Approval of the minutes of the Special Finance Committee meeting held on Tuesday, October 25, 2022 . A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be accepted and filed. The motion carried. Ayes: 5 22-0888 Approval of the minutes of the Finance Committee meeting held on Thursday, October 27, 2022 . A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be accepted and filed. The motion carried. Ayes: 5 City of Aurora Page 1 Finance Committee Meeting Minutes - Final November 10, 2022 22-0920 Approval of the minutes from the Finance Committee meeting held on November 7, 2022. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA 22-0841 A Resolution authorizing the execution of a Phase 1 Engineering Agreement with HR Green, Inc., maximum amount of $124,733 .00 and appropriating Motor Fuel Tax Funds for City Safe Routes to School Projects 2022 in SD129, SD131, & SD204 with the MFT section number 22-00349-00-SW. Presented By: Roopa Anjanappa, Engineering A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0846 A Resolution with Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District (TIF) and to Induce Development Interest on land on the southwest corner of Farnsworth Avenue and Bilter Road called the Farnsworth Bilter TIF, and as authorized under the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74-.4-1 and 65ILCS 5/11-74.4-3(q) . Presented By: Trevor Dick, MOED A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0847 A Resolution authorizing a Tax Increment Finance District (TIF) Feasibility Study for the Farnsworth and Bilter area using the services of Kane McKenna and Associates in the amount of $42 ,000.00 plus out-of-pocket expenses. Presented By: Trevor Dick, MOED A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final November 10, 2022 Ayes: 5 22-0876 A Resolution Authorizing a New Lease Agreement with Dan Powell, for 900 Ray Moses Drive. Presented By: Marissa Spencer, Legal A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0916 A Resolution to procure equipment to provide Internet access, door access controls, surveillance cameras and appropriate licensing for the Community Center at 1226 Grand Boulevard to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for a total amount not to exceed $104,282.78. Presented By: Mike Pegues, IT A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0924 A Resolution Authorizing the Approval of Funding Specified for Finish Line Grants for Eligible Projects . Presented By: Dave Dibo, MOED A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0880 A Resolution authorizing the execution of an Airport Maintenance Operation Agreement with Airfield Maintenance Services, LLC for a term not to exceed three years . Presented By: Steve Andras, Airport A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final November 10, 2022 Items Walked-On: 22-0917 A Resolution authorizing procurement of and Enterprise Agreement ("EA") for GIS software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $420,000.00, for a three year term was discussed. No action was taken. 22-0913 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide security/CCTV cameras added to City network for a total amount not to exceed $60,637 was discussed. No action was taken. 22-0914 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure for a total amount not to exceed $1,147,505 was discussed. No action was taken. The Finance Committee recessed at 3:03pm and reconvened at 3:09pm. 22-0854 Review of the Proposed 2023 City Budget - Community Services This Reports/Studies was discussed and filed Alderman Sherman Jenkins left the meeting at 4:11pm. CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 4:58pm. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes City of Aurora Page 4 Finance Committee Meeting Minutes - Final November 10, 2022 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5