Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday December 15, 2022 4:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns PLEASE NOTE 4:00 PM START TIME FOR THIS MEETING ONLY. Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Carl Franco called the meeting to order at 4:02 p.m. ROLL CALL Present: 4 - Chairperson Carl Franco, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns Absent: 1 - Vice Chair Sherman Jenkins APPROVAL OF MINUTES 22-0975 Approval of the minutes from the Finance Committee meeting held on November 18, 2022. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 22-0984 Approval of the minutes of the Special Finance Committee meeting held on Tuesday, November 22, 2022 . A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 15, 2022 PUBLIC COMMENT No registered speakers. AGENDA 22-1042 A Resolution authorizing a second amendment to and restatement of the approved redevelopment agreement (R21-204) with DAC Developments LLC regarding the development of 100 North Broadway Presented by Trevor Dick, Economic Development. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION Meeting paused at 4:06 p.m. to go into closed session in Council Chambers Conference Room. Meeting reconvened at 4:36 p.m.. 22-1008 An Ordinance Authorizing the Acquisition of Real Property Located at 101 North River Street on Terms to Be Negotiated by the Mayor or Through Eminent Domain if Necessary. Presented by Martin Lyons, Economic Development; Marissa Spencer, Law Dept. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1021 An Ordinance Authorizing the Acquisition of Real Property Located at 16 South Lasalle Street on Terms to Be Negotiated by the Mayor or Through Eminent Domain if Necessary . Presented by Martin Lyons, Economic Development. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1036 An Ordinance Authorizing the Transfer of Funds from City of Aurora TIF District No. 1 to the City of Aurora TIF District No.3 This Ordinance was tabled. City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 15, 2022 22-1043 An Ordinance authorizing the transfer of funds from City of Aurora TIF No. 1 to the City of Aurora East River Bend TIF Presented by Martin Lyons, Economic Development. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0859 A Resolution to Enter into a Three Year ATM Space Lease Agreement with Old Second Bank. Presented by Marissa Spencer, Law Department. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0866 A Resolution authorizing the execution of labor agreement between the City of Aurora and Local 3298, Council 31, American Federation of State, County, and Municipal Employees, AFL/CIO (AFSCME) from January 1, 2021 to December 31, 2024. Presented by Alisia Lewis, Human Resources. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0886 A Resolution authorizing the purchase of Cornerstone of Santa Monica, CA OnDemand Public Sector eLearning Subscription . Presented by Michelle Clark, Community Affairs; JoAnne Snyder, Cornerstone OnDemand. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0976 A Resolution authorizing the execution of labor agreement between the City of Aurora and the Aurora Fire Officers Association (AFOA) from January 1, 2022 to December 31, 2025 . Presented by Alisia Lewis, Human Resources. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 15, 2022 22-0994 A Resolution to Establish a Fee Schedule for Digital Message Boards and Digital Off-Premise Signs (Billboards) Licenses Presented by Tracey Vacek, Zoning and Planning. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1004 A Resolution authorizing the City Treasurer to accept on behalf of the City a donation in the amount of $150,000.00 from Curative Health Cultivation, LLC, through their parent company Columbia Care, for the forthcoming City of Aurora Child Savings Account program . Presented by Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1005 A Resolution Authorizing an Intergovernmental Agreement Confirming the Distribution of Personal Property Replacement Tax Revenues to the Aurora Public Library District between the City of Aurora and the Aurora Public Library District for the Years 2022-2027 Presented by Chris Minick, Finance Department. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1006 A Resolution authorizing ratification of payment in the amount of $211,023.61 for expenses incurred by the Aurora Civic Center Authority related to Fiestas Patrias 2022 . Presented by Tony Martinez, Communications; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1011 A Resolution authorizing a renewal of a 3-year software agreement with Everbridge, Inc., Pasadena, CA in the total amount of $109,629.03 for public safety notification platform . Presented by Jeff Anderson, IT. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 4 Finance Committee Meeting Minutes - Final December 15, 2022 Ayes: 4 22-1012 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. Presented by Alisia Lewis, Human Resources; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1013 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. Presented by Alisa Lewis, Human Resources. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1018 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for Services of Pre-employment Polygraph Assessments through December 31, 2022. Presented by Alisia Lews, Human Resources. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-1019 A Resolution for the purchase of a community survey system from Axon Enterprises Inc. to be used by the Aurora Police Department . Presented by Lt. Bill Rowley, Aurora Police Department. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Alderwoman Hart-Burns left the meeting at 5:30 p.m. Ayes: 3 22-1020 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2022. Presented by Alisia Lewis, Human Resources. A motion was made by Alderwoman Baid, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 5 Finance Committee Meeting Minutes - Final December 15, 2022 Ayes: 3 22-1022 A Resolution Authorizing the Execution of a Property Purchase and Sales Contract for Eight Parcels of Property (302-316 N. River Street And 109-155 Cedar Street). Presented by Martin Lyons, Economic Development. A motion was made by Alderman Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 3 22-1045 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2022 through December 31, 2023. Presented by Alex Alexandrou, Mayor's Office; Steven Morcos, Broker. A motion was made by Alderwoman Baid, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT A motion was made by Alderwoman Baid, seconded by Alderman Bugg, that this agenda item be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 5:49 p.m. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes City of Aurora Page 6 Finance Committee Meeting Minutes - Final December 15, 2022 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7