Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday January 12, 2023 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Carl Franco called the meeting to order at 3:02 p.m. ROLL CALL A motion was made by Alderman Bugg and seconded by Alderman Jenkins to authorize Alderwoman Hart-Burns to participate remotely in this Finance Committee meeting per section 2-80 of the Code of Ordinances. The motion carried by voice vote and Alderwoman Hart-Burns participated in this meeting remotely via Zoom teleconference. Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 22-1056 Approval of the minutes of the Finance Committee meeting held on December 15, 2022. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT No speakers registered at this meeting. City of Aurora Page 1 Finance Committee Meeting Minutes - Final January 12, 2023 AGENDA 22-0575 A Resolution to award a contract for a five-year IT Service Management (ITSM) software to Ivanti, of Salt Lake City, UT, for $391,893.39 . Presented by Jeff Anderson, IT. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0995 A Resolution authorizing a SharePoint migration agreement with Burwood Group, Inc., Chicago, IL , for a total amount not to exceed $307,800. Presented by William Brown, IT; Aashish Warty, Burwood Group; Chris Minick, Finance. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-1016 A Resolution requesting approval for a three-year software maintenance renewal agreement with Zencity Technologies US Inc. for the Zencity platform in the total amount of $264,000 . Presented by Tony Martinez, Communications; Mike Pegues, IT; Alex Alexandrou, Mayor's Office; Marty Shanahan, Community Services. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-1062 A Resolution to accept agreement number 53468-0001 between the Local Initiatives Support Corporation (LISC) & the City of Aurora for the Corridor Improvements Grant Program Grant for the IT Department. Presented by Mike Pegues, IT; Liz Robinson-Chan, APD; Sgt. Joseph Howe, APD; Alex Alexandrou, Mayor's Office; Patrick Collins, Law Dept. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final January 12, 2023 22-1067 A Resolution establishing a yearly fee for Liquor License Endorsements and maximum violation fees for licensees related to Chapter 6, "Alcoholic Liquor" of the Code of Ordinances . Presented by Jennifer Stallings, City Clerk. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0003 A Resolution authorizing the execution of an Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $226,616.00, and the appropriation of $226,616.00 of MFT Funds for the 2023-2024 Bridge Inspections. Presented by Tim Weidner, Engineering; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0019 A Resolution establishing the maximum number of licenses for tattoo and body art establishments in the City of Aurora in accordance with Chapter 25, Article XI "Tattoo and Body Art Establishments". Presented by Jennifer Stallings, City Clerk. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this meeting be adjourned. The motion carried. Chairperson Carl Franco adjourned the meeting at 4:18 p.m. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final January 12, 2023 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4