Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday January 26, 2023 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Carl Franco called the meeting to order at 3:04 p.m. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 23-0040 Approval of the minutes of the Finance Committee meeting held on January 12, 2023 . A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT No registered speakers. AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final January 26, 2023 22-1076 A Resolution authorizing the execution of a Phase II Engineering Agreement with HR Green, Inc., maximum amount of $39,700.00 and appropriating Motor Fuel Tax Funds for McCoy Drive at Cheshire Drive Traffic Signal Installation project with MFT section number 23-00361-00-TL. Presented by: Roopa Anjanapa, Engineering; Ken Schroth, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0007 A Resolution to accept Mettle Sports for the purchase of a portable, soccer field & transportation/maintenance services for the Youth Services Division in the amount not to exceed $61 ,000. Presented by: Marty Shanahan, Community Services; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0017 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 2 Design Engineering Agreement with Civiltech Engineering, Inc. in the amount not to exceed $53,916.00, and the appropriation of $53,916.00 of MFT Funds for the Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path Improvement Project. Presented by: Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0061 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement for Design Phase Engineering Services in the amount of $107,000 for the Rehabilitate Auto Parking Lots and Entrance Road Project (ARR 4544) with Crawford, Murphy and Tilly, Inc. Presented by: Steve Andras, Airport. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final January 26, 2023 23-0062 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement for Design Phase Engineering Services in the amount of $34,700 for the Overlay SE Quadrant Airport Perimeter Roadways - Phase 2 Project (ARR 4565) with Crawford, Murphy and Tilly, Inc. Presented by: Steve Andras, Airport. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that this meeting be adjourned. The motion carried. Chairperson Carl Franco adjourned the meeting at 3:26 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 3