Finance Committee

City Hall - 2nd Floor Council City of Aurora Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday February 16, 2023 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 3:01 p.m. ROLL CALL A motion was made by Alderwoman Baid and seconded by Alderman Bugg to authorize Alderwoman Hart-Burns to participate remotely in this Committee meeting per section 2-80 of the Code of Ordinances. The motion carried by voice vote and Alderwoman Hart-Burns participated in this meeting remotely via Zoom teleconference. Alderwoman Patti Smith and Alderman Bill Donnell attended the meeting. Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 23-0070 Approval of the minutes of the Finance Committee meeting held on January 26, 2023 . A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT No registered speakers at this meeting. City of Aurora Page 1 Finance Committee Meeting Minutes - Final February 16, 2023 AGENDA 23-0112 An Ordinance Amending Article 44-XVI of the Municipal Code of the City of Aurora: Municipal Cannabis Retailer's Occupation Tax; Section 44-420 (a) Tax Imposed; Rate Presented by Chris Minick, Finance; Alex Alexandrou, Mayor's Office. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0783 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $855,739.00, and the appropriation of $2,419,167.00 of REBUILD Illinois Bond Funds for the Indian Trail Road Reconstruction and High Street Intersection Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Baid, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0024 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group in the not to exceed amount of $72,064.00, and the appropriation of $261,772.50 of MFT Funds for the Edgelawn Drive Resurfacing Project. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0071 A Resolution authorizing the City to accept a $10,000 grant from the Cities for Financial Empowerment Fund for the Aurora Financial Empowerment Center's Supervitamin Effect workforce research study . Presented by Behati Hart, Community Services. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final February 16, 2023 23-0072 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 1 Preliminary Engineering Agreement with WBK Engineering, LLC in the not to exceed amount of $151,796.00, and the appropriation of $151,796.00 of MFT Funds for the New York Street Corridor Safety Improvement Project. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0073 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design Engineering Agreement with Thomas Engineering Group, LLC in the amount not to exceed $142,055.00, and the appropriation of $142,055.00 of MFT Funds for the Indian Trail Resurfacing (Highland to Route 31) Project. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0074 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Strand Associates, Inc. in the amount not to exceed $243,520 .00, and the appropriation of $243,520 .00 of MFT Funds for the Liberty Street Reconstruction / Resurfacing Project. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0075 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Kimley-Horn Associates, Inc. in the amount not to exceed $304,337.00, and the appropriation of $304,337.00 of MFT Funds for the Indian Trail Signal - Ohio to Pennsbury Project. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final February 16, 2023 23-0076 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Stanley Consultants, Inc. in the amount not to exceed $371,344.00, and the appropriation of $371,344.00 of MFT Funds for the Farnsworth Signal - I-88 to Sheffer Road Project. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0077 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Crawford, Murphy, and Tilly, Inc. in the amount not to exceed $251,869.00, and the appropriation of $251,869.00 of MFT Funds for the Mitchell Road at Sullivan Road Intersection Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0079 A Resolution authorizing the execution of a Phase 3 Construction Engineering Supplement #1 with HR Green, Inc. in the amount of $175,903.00 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0084 A Resolution authorizing the purchase of Three (3) 2024 Wheeled Coach Ford F-550 4x4 gas type 1 ambulances from Fire Service Inc. St. John Indiana in the amount of $1,465,423 . Presented by Assistant Chief Matt Hanslow, Aurora Fire Department; Chris Minick, Finance; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 4 Finance Committee Meeting Minutes - Final February 16, 2023 23-0102 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Indian Trail Road Reconstruction and High Street Intersection Project in the amount of $224,700 .00. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0109 A Resolution Approving of Third-Party Administrative Services for Cities in Schools to administer the 2023 Summer Programs in the amount not to exceed $184 ,400.00 for the Youth Services Subdivision. Presented by Simon Rodriguez, Youth and Senior Services; Theresa Shoemaker, Cities in Schools. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0110 A Resolution authorizing the City to accept a $20,000 grant from AgeGuide Northeastern Illinois for assistance in the creation of a supplemental transportation program in the Seniors and Disabilities Division in the City of Aurora. Presented by Marty Shanahan, Community Services. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0113 A Resolution to approve the purchase of eight Toshiba multi-function copiers and quarterly maintenance from KKC Imaging Systems of Aurora, Illinois through the Sourcewell Cooperative Contract. Presented by Jolene Coulter, Purchasing. A motion was made by Alderwoman Baid, seconded by Alderwoman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 5 Finance Committee Meeting Minutes - Final February 16, 2023 23-0114 Introduce announcement of the availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the proposed River Vine TIF District. Presented by Alex Minnela, Economic Development. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that this agenda item be recommended for approval (information only). The motion carried. Ayes: 5 23-0126 A Resolution authorizing Development Agreement with CL Real Estate Development, LLC/CL Enterprises, LLC for the purposes of facilitating the sale and redevelopment of the vacant Vargas (former Culture Stock) Building, located at 43 E Galena Boulevard, between Broadway and Stolp on Galena, adjacent to the City owned Hogan building at 51 east Galena. Presented by David Dibo, Economic Development; Patrick Collins, Law Department; Marty Lyons, Economic Development; Brant Cohen, CL Enterprises; Jackson Powell, CL Enterprises. This Resolution was forwarded with no recommendation to the Committee of the Whole. CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 4:57 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes City of Aurora Page 6 Finance Committee Meeting Minutes - Final February 16, 2023 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7