Finance Committee

City Hall - 5th Floor City of Aurora 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday May 25, 2023 3:00 PM Chairperson Carl Franco Vice Chair Edward J. Bugg Alderwoman Shweta Baid Alderwoman Scheketa Hart-Burns Alderman Ron Woerman Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 3:00pm. A motion was made by Alderman Woerman and seconded by Alderman Bugg to authorize Alderwoman Hart-Burns to participate remotely in this Finance meeting per section 2-80 of the Code of Ordinances. The motion carried by voice-vote. ROLL CALL Present: 4 - Chairperson Carl Franco, Vice Chair Edward Bugg, Alderwoman Scheketa Hart-Burns and Alderman Ron Woerman APPROVAL OF MINUTES 23-0385 Approval of the minutes from the Finance Committee meeting held on May 11, 2023. A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final May 25, 2023 23-0418 An Ordinance calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the City of Aurora Cross Street Tax Increment Financing District. Presented by: Chris Minick, CFO A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0424 An Ordinance amending ordinance No. 023-017 calling for a public hearing and a Joint Review Board meeting to consider the designation of a redevelopment project area and the approval of a Redevelopment Plan and Project for the City of Aurora River Vine Tax Increment Financing District to reschedule the public hearing date . Presented By: Chris Minick, CFO A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0048 A Resolution authorizing a five-year renewal of software products from CentralSquare Technologies, LLC , for a total award of $2,038,298.52 . Presented By: Alex Alexandrou, Mayor's Office A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0176 A Resolution authorizing the Director of Purchasing to enter into a 38-month agreement with 5 optional 1-year renewals for golf course management software from GolfNow, LLC of Orlando, FL for a maximum exchange of three tee times per day. Presented By: Jeff Schmidt, Public Works A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Finance Committee Meeting Minutes - Final May 25, 2023 23-0358 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Crawford, Murphy & Tilly, Inc. in the not to exceed amount of $412,745.00, and the appropriation of $430,000.00 of REBUILD Illinois Bond Funds for the Sullivan Road - Edgelawn Dr to Golden Oaks Pkwy Project. Presented By: Tim Weidner, Public Works A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0380 A Resolution approving the purchase of bulk rock salt in the amount of $78.31 per ton from Compass Minerals America Inc. Overland Park, KS, for the Division of Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for the 2023-2024 winter season. Presented By: Tim Forbes, Street Department A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 3:34pm. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes City of Aurora Page 3 Finance Committee Meeting Minutes - Final May 25, 2023 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4