Infrastructure and Technology Committee

I & T Committee meeting City of Aurora REMOTE ACCESS ONLY 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday June 08, 2020 4:00 PM Chairperson Juany Garza Vice Chair Bill Donnell Alderman Sherman Jenkins Alderman Judd Lofchie Alderman Ted Mesiacos THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 832-6378-8992 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 2:00 PM ON JUNE 8, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairman Garza called the meeting to order at 4:00 pm ROLL CALL Present: 4 - Chairperson Juany Garza, Vice Chair Bill Donnell, Alderman Sherman Jenkins and Alderman Judd Lofchie Absent: 1 - Alderman Ted Mesiacos City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final June 8, 2020 Committee OTHERS PRESENT CITY OF AURORA: Jim Birchall, Central Services; Tim Forbes, Street Dept.; Jennifer Stallings, City Clerk; Jessica Kalal, Law Dept.; Jolene Coulter, Purchasing; Marty Lyons & Stacey Peterson, Finance; Ken Schroth, Public Works; Kurt Muth, Dan Goewey, Jason Bauer, & Ian Wade, Engineering Dept.; Chuck Nelson & Alex Alexandrou, Mayor's Office; Angel Johnson, Denzel Lee & Miguel Flores, IT Dept.; Sandra Strueber, Chief of Staff & Jeane Beck, Aldermen's Office APPROVAL OF MINUTES 20-0195 Approval of the minutes from the Infrastructure and Technology Committee meeting held on Monday, March 09, 2020 . A motion was made by Vice Chair Donnell, seconded by Alderman Lofchie, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT No Public Comment AGENDA 20-0160 An Ordinance for the Establishment of a Special Service Area Number #201 Poly USA Expansion (Vacant Lots East of Russell Avenue and North of New Haven Avenue) Aurora, Illinois, Kane County PIN #15-16-177-011 & 15-16-177-013) A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0167 An Ordinance Proposing the Establishment of a Special Service Area Number #202 Mitchell Road Industrial Park (Vacant Lots 1, 2, 3, 4 and 5 northeast corner of I-88 and Mitchell Road) and calling for a Public Hearing on the proposed Special Service Area in the City of Aurora Kane County and providing for a Public Hearing and other procedures in connection therewith PIN(s): 15-02-302-001, 15-02-302-002, 15-02-302-003, 15-02-302-004, 15-02-351-001, 15-02-351-002 . A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final June 8, 2020 Committee 20-0257 A Resolution accepting the improvements and maintenance security for McDonald's 711 E. New York St. A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0299 A Resolution Authorizing the purchase of ALTOSID XR INGOT SLIM tablet insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2020 Mosquito Abatement Program in the Amount of $27,922.40 under the Illinois Management Contract for the Division of Street Maintenance. A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0300 A Resolution Accepting the Low Bid from F.H. Paschen, S.N. Nielsen & Associates, LLC. to Renovate the City of Aurora Clerk's Office for $245,500.00 plus a five percent (5%) contingency of $12 ,275.00 A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 3 Nayes: 1 20-0308 A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2020 Citywide Landscaping Repair and Maintenance Program. A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0309 A Resolution authorizing the Director of Purchasing to enter into a Master Services Agreement with RS&H, Inc., 10748 Deerwood Park Blvd. South, Suite 300, Jacksonville, FL 32256 , in the amount of $37,470 (not to exceed $45,000) to inspect and design the necessary repairs to the west dam and canoe chute on the Fox River in downtown Aurora. A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final June 8, 2020 Committee 20-0312 A Resolution to Award the contract for the Water Main Spray Lining Rehabilitation project to Superior Excavating, Co. 424 San Carlos Road, Minooka, IL 60447 in the amount of two hundred ninety-four thousand, nine hundred twenty dollars and zero cents ($294,920.00). A motion was made by Alderman Lofchie, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this meeting be adjourned. The motion carried. Chairman Garza adjourned the meeting at 4:55pm. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4