Infrastructure and Technology Committee

I&T Committee Meeting City of Aurora 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes Monday January 11, 2021 4:00 PM Chairperson Juany Garza Vice Chair Bill Donnell Alderman Sherman Jenkins Alderman Judd Lofchie Alderman Ted Mesiacos THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 870 8533 1397 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 2:00 PM ON JANUARY 11, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairman Garza called the meeting to order at 4:00 PM. OTHERS PRESENT City of Aurora: Stacey Peterson, Finance/Budget; Dan Barreiro, Community Services; Jessica Kalal, Legal Dept.; Alex Voigt, Mayor's Office; Ken Schroth, Public Works; Jessica Price, Purchasing; Mike Pegues, I&T Dept.; Jeff Anderson, I&T; Christine Trinidad, I&T; Connie Krug, Aldermen's Office ROLL CALL Present: 4 - Chairperson Juany Garza, Vice Chair Bill Donnell, Alderman Judd Lofchie and Alderman Ted Mesiacos Absent: 1 - Alderman Sherman Jenkins City of Aurora Page 1 Infrastructure and Technology Meeting Minutes January 11, 2021 Committee APPROVAL OF MINUTES 20-0878 Approval of the 12/21/2020 I & T committee meeting minutes . A motion was made by Vice Chair Donnell, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT There were no registered speakers for this meeting. AGENDA 20-0864 A Resolution requesting ratification approval to renew a subscription for Clarity, a strategic enterprise Project and Portfolio Management (PPM) software with CDW-G Corporation, 200 N Milwaukee Ave, Vernon Hills, IL 60061; under the National IPA purchasing agreement (2018011-01), for a three-year contract not to exceed $81,015.00 . A motion was made by Alderman Mesiacos, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0887 A Resolution Request approval to pay one-year renewal of Accela, Inc., 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 for Customer Relationship Management (CRM) hosted solution in the amount not to exceed $37,868.90 . A motion was made by Vice Chair Donnell, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Lofchie, seconded by Vice Chair Donnell, that the meeting be adjourned. Chairman Garza adjourned the meeting at 4:26PM. The motion carried Ayes: 4 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes January 11, 2021 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 3