Infrastructure and Technology Committee

I & T Committee Meeting City of Aurora Remote Access Only 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday March 08, 2021 4:00 PM Chairperson Juany Garza Vice Chair Bill Donnell Alderman Sherman Jenkins Alderman Judd Lofchie Alderman Ted Mesiacos THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312-626-6799 Meeting ID: 896-3467-2888 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 2:00 PM ON MARCH 8, 2021- VIA EMAIL AT aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Garza called the meeting to order at 4:00pm. ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Bill Donnell, Alderman Sherman Jenkins, Alderman Judd Lofchie and Alderman Ted Mesiacos City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final March 8, 2021 Committee OTHERS PRESENT City of Aurora: Miguel Flores, IT; Andrew Feuerborn, IT; Jolene Coulter, Purchasing; Kurt Muth, Engineering; Mark Phipps, Engineering; Marissa Spencer, Legal Department; Jessica Kalal, Legal Department; Jason Bauer, Engineering; Cristal Colon, Aldermen's Office. APPROVAL OF MINUTES 21-0127 Approval of the 2/22/2021 I & T committee meeting minutes. A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA 21-0140 A Resolution authorizing the Director of Purchasing to enter into an agreement with Schroeder Asphalt Services, Inc., P.O. Box 831, Huntley, IL 60142 in the amount of $894,040.00 for the 2021 Citywide Pavement Patching for Water and Sewer Maintenance . A motion was made by Alderman Mesiacos, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Vice Chair Bill Donnell and Alderman Judd Lofchie lost connection at 4:05pm. Ayes: 3 21-0161 A Resolution to award a three year contract to Cox Landscaping, LLC in the amount of $83,300.00 per year for the Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMPs project. A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that this agenda item be recommended for approval as amended. The motion carried. Ayes: 5 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final March 8, 2021 Committee 21-0170 A Resolution to Enter into a Memorandum of Understanding with the Fox Valley Music Foundation for the Calendar Year of 2021 . A motion was made by Alderman Jenkins and seconded by Alderman Mesiacos to amend Paragraph II, B, 2 of the Agreement from a hundred dollar ($100) fee to a ten dollar ($10) fee. The motion to amend carried. A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval as amended. The motion carried. Vice Chair Bill Donnell and Alderman Judd Lofchie returned at 4:09pm. Ayes: 5 21-0139 A Resolution authorizing the City of Aurora's Division of Communications in the Office of the Mayor and the Division of Information Technology in the Office of Innovation & Core Services to enter into an agreement with Duke Energy Corporation. Said agreement would grant Duke Energy Corporation and its subsidiaries and affiliates ("Duke Energy") the right to publish a case study including photos and information regarding the City's deployment of Smart Digital Kiosks. The case study may appear in various Duke Energy advertising and promotional materials and in various physical and digital formats. A motion was made by Alderman Jenkins, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 Nayes: 1 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Jenkins, seconded by Alderman Mesiacos, that this meeting be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 4:37pm. Ayes: 5 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final March 8, 2021 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4