Infrastructure and Technology Committee

City Hall, 2nd Floor Council City of Aurora Chambers 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday May 09, 2022 4:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderwoman Shweta Baid Alderman Emmanuel Llamas Alderwoman Patty Smith Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Juany Garza called the meeting to order at 4:00 pm. ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderwoman Shweta Baid, Alderman Emmanuel Llamas and Alderwoman Patty Smith APPROVAL OF MINUTES 22-0359 Approval of the minutes from the Infrastructure and Technology Committee Meeting held on April 25, 2022 . A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that these meeting minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final May 9, 2022 Committee 22-0113 A Resolution authorizing the execution of a purchase agreement with Alarm Detection Systems, Inc. in the amount of $53,233.00 and an additional project contingency of $5,323.00 for the upgrade of the fire alarm system at the Stolp Island Parking Garage. A motion was made by Vice Chair Mesiacos, seconded by Alderwoman Smith, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0328 A Resolution authorizing the Director of Purchasing to enter into an agreement with Reinders, Inc., 911 Tower Road, Mundelein, IL 60060 in the amount of $411,000.00 for mowing equipment to be used at the Phillips Park Golf Course . A motion was made by Vice Chair Mesiacos, seconded by Alderwoman Smith, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0360 A Resolution for the Acceptance of Bid Pricing from Waupaca Sand & Solutions for purchase of infield materials. A motion was made by Alderwoman Smith, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0372 A Resolution to award the N. Constitution Drive Water Main Replacement project located in Ward 5 to Stokes Excavating, Inc., 903 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of two hundred seventy thousand three hundred fifty-five dollars and zero cents ($27 0,355.00). A motion was made by Alderwoman Smith, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0374 A Resolution authorizing an agreement for a five-year subscription for digital services and website software from CityBase, Inc., Chicago, IL, for an amount not to exceed $605,242 A motion was made by Alderwoman Smith, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final May 9, 2022 Committee 22-0375 A Resolution authorizing the Director of Purchasing to enter into an agreement with TAT Enterprises, Inc. of Union, IL in the amount of $101,493.75 for asphalt resurfacing at the Phillips Park Golf Course Parking Lot. A motion was made by Alderwoman Smith, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0371 Request to proceed with appropriate procurement procedures utilizing stormwater funds with the approval of the Infrastructure and Technology Committee for corrective actions to address drainage related issues within the Right-of-Way . A motion was made by Alderwoman Smith, seconded by Vice Chair Mesiacos, that this agenda item be forwarded as information only. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 4:55 pm. Ayes: 5 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final May 9, 2022 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4