Infrastructure and Technology Committee

City Hall, 2nd Floor City of Aurora 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Tuesday November 12, 2024 3:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderman John Laesch Alderman Brandon Tolliver Alderman Daniel Barreiro ***Rescheduled due to Veteran's Day holiday*** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen's Office at (630)256-3020. CALL TO ORDER Chairperson Garza called the meeting to order at 3:00 p.m. ROLL CALL Present: 4 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderman John Laesch and Alderman Dan Barreiro Absent: 1 - Alderman Brandon Tolliver APPROVAL OF MINUTES 24-0821 Approval of the minutes from the Infrastructure and Technology Committee Meeting held on Monday, October 21, 2024. A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT AGENDA City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final November 12, 2024 Committee 24-0585 A Resolution authorizing the Director of Purchasing to process a change order in the amount of $801,000.00 to the agreement with FGM Architects of Oakbrook, IL for architectural, design, engineering and construction services for Fire Stations #9 and #13 . Matt Anslow, AFD, Jolene Coulter, Director of Purchasing - City of Aurora and Chris Minick, Chief Financial Officer - City of Aurora, presented and answered questions regarding this item. A motion was made by Vice Chair Mesiacos, seconded by Alderman Barreiro, that this agenda item be recommended for approval. The motion carried. Ayes: 4 24-0750 A Resolution authorizing the acceptance of vendor proposals and the execution of contracts for janitorial services at various City buildings, for a term of two (2) years, with two (2) optional one-year extensions . Derrick Winston, Director of Public Facilities - City of Aurora and Jolene Coulter, Director of Purchasing - City of Aurora, presented and answered questions regarding this item. A motion was made by Vice Chair Mesiacos, seconded by Alderman Barreiro, that this agenda item be recommended for approval. The motion carried. Ayes: 4 24-0763 A Resolution authorizing the award of contracts to supply process chemicals for the Water Production Division. Joe Munder - Assistant Superintendent of Water Production - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that this agenda item be recommended for approval. The motion carried. Ayes: 4 24-0850 A Resolution authorizing the Director of Purchasing to purchase video conferencing hardware and services for the new Public Works Facility from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $255,027.72. Ian Wade, Public Works - City of Aurora, Jeff Anderson, Deputy CIO - City of Aurora, Mike Pegues - Chief CIO - CIty of Aurora, and Jason Bauer, Assistant Director of Public Works/Assistant City Engineer - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Barreiro, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final November 12, 2024 Committee 24-0856 A Resolution to execute a five-year contract with OpenGov, Inc. in the amount of $1,166,386 for the implementation and use of their Cartegraph Enterprise Asset Management System . Brian Katamay, Public Works - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 24-0857 A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Emergency Repair Program . Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that this agenda item be recommended for approval. The motion carried. Ayes: 4 24-0866 A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Plumbing Service . Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 24-0867 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2025 calendar year . Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 24-0868 A Resolution adopting unit price bids for the on-call full replacement of disturbed lead water service lines in 2025 within the City . Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final November 12, 2024 Committee 24-0869 A Resolution authorizing the Director of Purchasing to execute a change order to the existing contract with WBK Engineering in the amount of $45,950.00 for stormwater modeling associated with the RiverEdge Park Phase II Expansion. Jason Bauer, Assistant Director of Public Works / Assistant City Engineer - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that this meeting be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 4:16 p.m. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4