Infrastructure and Technology Committee

City Hall - Second Floor City of Aurora 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday March 24, 2025 4:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderman John Laesch Alderman Brandon Tolliver Alderman Daniel Barreiro Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen's Office at (630) 256-3020. CALL TO ORDER Chairperson Garza called the meeting to order at 4:01 pm. ROLL CALL Present: 4 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderman John Laesch and Alderman Brandon Tolliver Absent: 1 - Alderman Dan Barreiro APPROVAL OF MINUTES 25-0207 Approval of the minutes from the Infrastructure and Technology Committee meeting held on Monday, March 10, 2025 . A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT AGENDA City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final March 24, 2025 Committee 25-0052 A Resolution authorizing Samsara Inc. to provide telematics services for the City fleet from May 1, 2025 through December 31, 2025, with four (4) optional one-year extensions . Chris Linville, Superintendent of Fleet Operations - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 25-0062 A Resolution authorizing the Director of Purchasing to execute change orders to the contracts with Electric Conduit Construction (ECC) and Platt Electric in the combined amount of $150,000 for the relocation of existing electrical infrastructure from vaults located under the sidewalk along Broadway from Benton Street to New York Street . Ian Wade, Public Works - City of Aurora, presented and answered questions regarding this item A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 25-0074 A Resolution authorizing the execution of an Engineering Agreement with Transmap Corporation in the not to exceed amount of $250,000.00 to update the City’s Pavement Management System and provide a Sign Inventory. Jason Bauer, Assistant Director of Public Works / Assistant City Engineer - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 25-0205 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments (Bid 25-013) for a One Year Contract with Three Optional One Year Extensions upon mutual consent . Tim Forbes, Superintendent of Streets - City of Aurora, presented and answered questions regarding this item. A motion was made by Vice Chair Mesiacos, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final March 24, 2025 Committee 25-0223 A Resolution to award the High Street and Pierce Street Intersection Water Main Improvements, located in Ward 1, to Superior Excavating Co., in the bid amount of sixty -three thousand four hundred eighty -seven dollars and zero cents ($63,487 .00). John Hoffman, Engineering Coordinator - City of Aurora and Jason Bauer, Assistant Director of Public Works / Assistant City Engineer - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 4 25-0228 A Resolution to award the N. Elmwood Drive Water Main Replacement project, located in Ward 6 to Winniger Excavating, Inc., in the bid amount of nine hundred thirty-three thousand four hundred sixty-five dollars and zero cents ($933,465.00) . John Hoffman, Engineering Coordinator - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 4 25-0229 A Resolution to award the Daywards Ct. Water Main Replacement project, located in Ward 3, to Brandt Excavating Inc., in the bid amount of six hundred seventy -two thousand one hundred fifty -seven dollars and fifty cents ($672,157.50). John Hoffman, Engineering Coordinator - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 25-0230 A Resolution authorizing the Director of Purchasing to execute an agreement with Hygieneering, Inc. in the amount of $123,285.00 to provide safety consulting services to the Department of Public Works. Jason Bauer, Assistant Director of Public Works / Assistant City Engineer - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final March 24, 2025 Committee 25-0231 A Resolution authorizing the Director of Purchasing to execute a contract with Hitchcock Design Group to provide design services for Millennium Plaza in the amount of $218,300 . Jason Bauer, Assistant Director of Public Works / Assistant City Engineer - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 25-0232 A Resolution authorizing the Director of Purchasing to renew the professional services agreement with Olea Networks, Inc. for large water meter sensor and analytical services . Brian Katamay, Public Works - City of Aurora, presented and answered questions regarding this item. A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT A motion was made by Alderman Tolliver, seconded by Alderman Laesch, that this agenda item be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 4:46 pm. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes City of Aurora Page 4 Infrastructure and Technology Meeting Minutes - Final March 24, 2025 Committee Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 5