Rules, Administration, and Procedure

City Hall - 5th Floor City of Aurora 44 E. Downer Place Aurora, IL 60507 Rules, Administration, and Procedure Meeting Minutes - Final Tuesday July 18, 2023 3:00 PM Chairperson Ron Woerman Vice Chair Emmanuel Llamas Alderman Edward J. Bugg Alderman Carl Franco Alderwoman Patricia Smith Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairman Woerman called the meeting to order at 3:03 PM ROLL CALL Present: 5 - Chairperson Ron Woerman, Vice Chair Emmanuel Llamas, Alderman Edward Bugg, Alderman Carl Franco and Alderwoman Patty Smith APPROVAL OF MINUTES 23-0456 Approval of the minutes for the Rules, Administration and Procedure Committee meeting held on June 6, 2023 . A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA City of Aurora Page 1 Rules, Administration, and Meeting Minutes - Final July 18, 2023 Procedure 23-0237 A Resolution approving the appointment of Vimi Shukla and Jyoti Shirahatti to the Indian American Community Outreach Advisory Board. Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0545 A Resolution authorizing and directing the Chief of Staff of the Office of the Aldermen to encumber and expend funds allocated to Ward 7 for purposes related to the Martin Luther King, Jr. Funfest and Back to School Bash. Rich Jacobs, Aldermen's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0552 A discussion regarding Section 2-125 “Standing and Special Committee Operating Procedures” regarding discretion to cancel meetings. Alderman Edward J. Bugg This Information/Discussion Only was forwarded as information only CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Smith, seconded by Vice Chair Llamas, that this meeting be adjourned. The motion carried. Chairman Woerman adjourned the meeting at 3:42 PM. Ayes: 5 City of Aurora Page 2 Rules, Administration, and Meeting Minutes - Final July 18, 2023 Procedure THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 3