Rules, Administration, and Procedure

Conference Room B, 5th City of Aurora Floor 44 E. Downer Place Aurora, IL 60507 Rules, Administration, and Procedure Meeting Minutes - Final Tuesday August 15, 2023 3:00 PM Chairperson Ron Woerman Vice Chair Emmanuel Llamas Alderman Edward J. Bugg Alderman Carl Franco Alderwoman Patty Smith Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER A motion was made by Alderman Smith and seconded by Alderman Franco to allow Vice Chair Emmanuel Llamas, to participate in this meeting remotely per section 2-80. The motion carried by voice vote and , Vice Chair Llamas was allowed to participate in this meeting remotely via audio conference. ROLL CALL Vice Chair Emmanuel Llamas was present via audio conference. Present: 5 - Chairperson Ron Woerman, Vice Chair Emmanuel Llamas, Alderman Edward Bugg, Alderman Carl Franco and Alderwoman Patty Smith APPROVAL OF MINUTES 23-0626 Approval of the minutes from the Rules, Administration and Procedure Committee meeting held on August 1, 2023 . A motion was made by Alderwoman Smith, seconded by Alderman Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA City of Aurora Page 1 Rules, Administration, and Meeting Minutes - Final August 15, 2023 Procedure 23-0634 An Ordinance Amending "Chapter 25, Article XI, Sec. 25-266" of the Code of Ordinances. Alex Voigt, Mayor's Office; Tracy Vacek, Planning and Zoning A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0618 A Resolution authorizing the Ward 1 Business Grant Program 50/50 match up to $5,000.00 per project per year for any qualifying businesses for the purpose of upgrading or improving the exterior of their property. Alderman Emmanual Llamas, Aldermen's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0638 A Resolution approving the appointment of Sumera Galvez to the Human Relations Commission . Sylvia Vargas, Mayor's Office A motion was made by Alderman Franco, seconded by Alderwoman Smith, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0640 A Resolution approving the appointment of David Pedersen to the Bicycle, Pedestrian, & Transit Advisory Board . Sylvia Vargas, Mayor's Office A motion was made by Alderman Franco, seconded by Alderwoman Smith, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0641 A Resolution approving the appointments of Adwik Panda and Sai Sravya Yetukuri to the Aurora Youth Council . Sylvia Vargas, Mayor's Office; Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Rules, Administration, and Meeting Minutes - Final August 15, 2023 Procedure 23-0597 The disclosure of economic interests and outside employment by officers and employees under City Ordinance . Rick Veenstra, Legal Department; Jen Stallings, City Clerk; Alex Voigt, Mayor's Office This Information/Discussion Only was discussed CLOSED SESSION ADJOURNMENT A motion was made by Alderman Franco, seconded by Alderwoman Smith, that this meeting be adjourned. The motion carried. Chairperson Woerman adjourned the meeting at 3:54 PM. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 3