Rules, Administration, and Procedure

Conference Room B, 5th City of Aurora Floor 44 E. Downer Place Aurora, IL 60507 Rules, Administration, and Procedure Meeting Minutes - Final Tuesday March 19, 2024 3:00 PM Chairperson Ron Woerman Vice Chair Emmanuel Llamas Alderman Edward J. Bugg Alderman Carl Franco Alderwoman Patty Smith Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen's Office at (630)256-3020 with questions. CALL TO ORDER Chairperson Woerman called the meeting to order at 3:01 PM. ROLL CALL Present: 5 - Chairperson Ron Woerman, Vice Chair Emmanuel Llamas, Alderman Edward Bugg, Alderman Carl Franco and Alderwoman Patty Smith APPROVAL OF MINUTES 24-0158 Approval of the minutes from the Rules, Administration and Procedure Committee meeting held on March 5, 2024. A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT None AGENDA City of Aurora Page 1 Rules, Administration, and Meeting Minutes - Final March 19, 2024 Procedure 24-0175 A Resolution approving the appointment of Christopher Bennett to the Civilian Review Board. Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Vice Chair Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0176 A Resolution authorizing the reappointment of Charlie Zine to the FoxWalk Overlay District Design Review Committee. Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0178 A Resolution approving the the reappointment of Tony Martinez, Michael Nelson, Scott Samson, and Christine Goerlich Weber to the Aurora Area Convention and Visitors Bureau Board (AACVB) Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Vice Chair Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0182 A Resolution approving the appointment Kermith Bilbao, Mireya Banuelos, Alexis Morales, Paul Dominguez, and Noelia Ruiz to the Hispanic Heritage Advisory Board. Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0188 A Resolution Approving the reappointments of Terrence Lindsay, Jonathan Bieritz, Hank Artlip to the city's Administrative Boards including the Building Code Board of Appeals; and the Permanent Building & Fire Code Committee. Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Rules, Administration, and Meeting Minutes - Final March 19, 2024 Procedure 24-0189 A Resolution approving the reappointment of Matthew Clegg and Bert Wickam to the city's Administrative Boards: Fire Code Board of Appeals and the Permanent Building and Fire Code Committee. Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0190 A Resolution approving the reappointments of David Mertz and Shaun Thomas to the Electrical Commission . Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0192 A Resolution approving the reappointment of Christopher Minick to the Aurora Firefighters Pension Fund Board. Alex Voigt, Mayor's Office A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0194 A Resolution approving the appointment of Te'yonna Bailey to the Aurora Youth Council. Alex Voigt, Mayor's Office; Simon Rodriguez, Youth and Senior Services A motion was made by Vice Chair Llamas, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 RULES, ADMINISTRATION AND PROCEDURES RESOLUTIONS 24-0127 A Resolution establishing the City of Aurora Ward Scholarship Template and Application for all Wards to use as a guideline for their Scholarship Programs. A motion was made by Alderman Edward Bugg to amend Item 24-0127, failed to second. A motion was made by Alderman Franco, seconded by Vice Chair Llamas, that this agenda item be approved. The motion carried. City of Aurora Page 3 Rules, Administration, and Meeting Minutes - Final March 19, 2024 Procedure Ayes: 4 Nayes: 1 24-0184 A Resolution establishing the Aurora Solar and EV Charging Rebate pilot program for Alderman-At-Large, John Laesch . Alderman John Laesch; Marina Minic, CUB A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this agenda item be approved. The motion carried. Ayes: 5 24-0186 Discussion of the rules applicable to the solicitation and receipt of public and private gifts. Deb Lang, Legal Department; Rick Veenstra, Legal Department This Information/Discussion Only was discussed and filed CLOSED SESSION ADJOURNMENT During the Adjournment there was a a motion to reconsider item number 24-0127 made by Alderwoman Patty Smith and Second by Alderman Carl Franco, the vote was 2 yes, 3 no. The motion did not pass. A motion was made by Alderwoman Smith, seconded by Alderman Franco, that this meeting be adjourned. The motion carried. Chairperson Woerman adjourned the meeting at 4:16 PM. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes City of Aurora Page 4 Rules, Administration, and Meeting Minutes - Final March 19, 2024 Procedure Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 5