Rules, Administration, and Procedure

City Hall - Second Floor City of Aurora 44 E. Downer Place Aurora, IL 60507 Rules, Administration, and Procedure Meeting Minutes - Final Tuesday February 18, 2025 3:00 PM Chairperson Ron Woerman Vice Chair Carl Franco Alderman Edward J. Bugg Alderman Dan Barreiro Alderwoman Patty Smith Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen's Office at (630) 256-3020. CALL TO ORDER Chairperson Woerman called the meeting to order at 3:00 p.m. ROLL CALL Present: 5 - Chairperson Ron Woerman, Vice Chair Carl Franco, Alderman Edward Bugg, Alderman Dan Barreiro and Alderwoman Patty Smith APPROVAL OF MINUTES 25-0071 Approval of the minutes from Rules, Administration, and Procedure Committee meeting held on January 21, 2025 . A motion was made by Alderwoman Smith, seconded by Alderman Barreiro, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA City of Aurora Page 1 Rules, Administration, and Meeting Minutes - Final February 18, 2025 Procedure 25-0141 An Ordinance amending Sec. 2-185 of the Code of Ordinances with respect to the obligations of members of the City's Boards and Commissions. Alex Voigt, Deputy Chief of Staff - Mayor's Office presented and answered questions regarding this item. A motion was made by Alderwoman Smith, seconded by Vice Chair Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 25-0137 A Resolution appointing Brad Banks to the "Sister Cities Commission" (SCC). Alex Voigt, Deputy Chief of Staff - Mayor's Office presented and answered questions regarding this item. A motion was made by Alderwoman Smith, seconded by Vice Chair Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 25-0157 A Resolution approving the appointment of Gretchen Timm to the Aurora Area Convention and Visitors Bureau Board (AACVB). Alex Voigt, Deputy Chief of Staff - Mayor's Office presented and answered questions regarding this item. A motion was made by Alderwoman Smith, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 25-0144 Boards and Commissions Report . This Reports/Studies was (INFORMATION ONLY) 25-0135 Recommended changes to the Aldermen's Office Mileage Reimbursement Policy. Rich Jacobs, Chief of Staff - Alderman's Office and Chris Minick, Chief Financial Officer presented and answered questions regarding this item. A motion was made by Alderwoman Smith, seconded by Vice Chair Franco, that this agenda item be recommended for approval as amended. The motion carried. The RAP committee moved forward with Policy Two with a start date of April 1, 2025 for monthly reimbursements submissions after the first quarter (January-March 31, 2025). Ayes: 5 City of Aurora Page 2 Rules, Administration, and Meeting Minutes - Final February 18, 2025 Procedure RULES, ADMINISTRATION AND PROCEDURES RESOLUTIONS 25-0136 A Resolution authorizing the 2025 Ward 9 Scholarship Program . Alderman Bugg presented and answered questions regarding this item. A motion was made by Alderwoman Smith, seconded by Alderman Barreiro, that this agenda item be approved. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Franco, seconded by Alderman Bugg, that this meeting be adjourned. The motion carried. Chairperson Woerman adjourned the meeting at 4:15 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 3