Regular Council Meeting

CITY OF BUCKEYE REGULAR COUNCIL MEETING JANUARY 20, 2026 MINUTES City Council Chambers 530 East Monroe Avenue Buckeye, AZ 85326 6:00 p.m. Pursuant to A.R.S. § 38-431.03(A)(3) the Council may, by majority vote, recess or adjourn to executive session at one or more times during the meeting, as needed to confer with the City Attorney for legal advice regarding any item listed on this agenda. 1. Call to Order/Invocation/Pledge of Allegiance/Roll Call Mayor Orsborn called the meeting to order at 6:00 p.m.; David Ford of Globe for Christ International led the invocation; Councilmember Heustis led the Pledge of Allegiance. Members Present: Councilmember Berry, Councilmember Beard, Councilmember Heustis, Vice Mayor Goodman (via Microsoft Teams), and Mayor Orsborn. Members Absent: Councilmember HagEstad and Councilmember Youngker. Departments Present: City Manager Doug Sandstrom, Deputy City Manager Javier Setovich, Deputy City Manager Jared Askelson, Interim City Attorney Tosca Henry, City Clerk Lucinda Aja, Police Chief Robert Sanders, Water Resources Director Terry Lowe, Program Management Office Director James Shano, Chief Human Resources Officer Cindy Camarata, Community Services Director Miranda Gomez, Information Technology Director Greg Platacz, Aviation Director Scott Gray, Interim Chief Financial Officer Rick Langley, Interim Communications Director John O’Halloran, Public Works Director Amy Murray, Deputy Director of Civil Engineering Ron Moll, and Assistant Fire Chief Rayne Gray. 2. Comments from the Public – None. 3. Awards/Presentations/Proclamations – None. 4. CONSENT AGENDA ITEMS / NEW BUSINESS Approval of items on the Consent Agenda - All items with an (*) are considered to be routine matters and will be enacted by one motion and vote of the City Council. Mayor Orsborn pulled Item *4.B from the Consent Agenda. A motion was made by Councilmember Heustis and seconded by Councilmember Beard to approve Items *4.A, *4.C, *4.D, *4.E, *4.F, *4.G, *4.H, *4.I, *4.J, *4.K, and *4.L. Motion passed unanimously. *4.A Council to take action on Resolution No. 12-26 approving the Intergovernmental Agreement with the Arizona Board of Regents, for and on behalf of Arizona State University ("ASU"), for ASU to study the economic impacts of the 2026 Buckeye Air January 20, 2026 Regular Council Meeting Minutes  Fair; and authorizing the City Manager to execute and deliver said Agreement and related documents on behalf of the City of Buckeye. Staff Liaison: Kelby Mieras, Community Services Deputy Director Council adopted Resolution No. 12-26 approving the Intergovernmental Agreement with the Arizona Board of Regents, for and on behalf of Arizona State University ("ASU"), for ASU to study the economic impacts of the 2026 Buckeye Air Fair; and authorizing the City Manager to execute and deliver said Agreement and related documents on behalf of the City of Buckeye. *4.B Council to take action on Ordinance No. 03-26 approving the transfer of certain rights- of-way and roadways, lying in Section 9, Township 1 North, Range 3 West of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, with a reputed street name of Van Buren Street, lying west of 239th Avenue alignment. Staff Liaison: Ron Moll, City Engineer Mayor Orsborn pulled this item from the Consent Agenda. Deana Fleishman expressed concerns about the impact of the road on surrounding properties and emphasized the importance of nearby residents being included in the planning process. A motion was made by Councilmember Heustis and seconded by Councilmember Beard to adopt Ordinance No. 03-26 approving the transfer of certain rights-of-way and roadways, lying in Section 9, Township 1 North, Range 3 West of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, with a reputed street name of Van Buren Street, lying west of 239th Avenue alignment. Motion passed unanimously. *4.C Council to take action on Resolution No. 04-26 repealing Chapter 1, General Information, Section 1-1, Engineering Submittal Requirements dated 2025, Section 1- 2, As-Built Requirements dated 2025, Chapter 5, Stormwater Management, Section 5- 1, Grading and Drainage dated 2024, Chapter 6, Transportation, Section 6-1, Traffic Impact Analysis dated December 2012, Addendum No. 01-2020, and Addendum No. 02-2020 of the City of Buckeye Engineering Design Standards; declaring as a public record those certain documents on file with the City Clerk entitled City Of Buckeye Engineering Design Standards Chapter 1, General Information, Section 1-1, Engineering Submittal Requirements, and Section 1-2, As-Built Requirements, Chapter 5, Stormwater Management, Section 5-1, Grading and Drainage, Chapter 6, Transportation, Section 6-1, Traffic Impact Analysis, and Section 6-2, Intelligent Transportation Systems (ITS), all dated January 20, 2026; and approving and adopting the same by reference. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 04-26 repealing Chapter 1, General Information, Section 1-1, Engineering Submittal Requirements dated 2025, Section 1-2, As-Built Requirements dated 2025, Chapter 5, Stormwater Management, Section 5-1, Grading and Drainage dated 2024, Chapter 6, Transportation, Section 6-1, Traffic Impact Analysis dated December 2012, Addendum No. 01- 2020, and Addendum No. 02-2020 of the City of Buckeye Engineering Design Standards; declaring as a public record those certain documents on file with the City Clerk entitled City Of Buckeye Engineering Design Standards Chapter 1, General Information, Section 1-1, Engineering Submittal Requirements, and Section 1-2, As-Built Requirements, Chapter 5, Stormwater Management, Section 5-1, Grading and Drainage, Chapter 6, Transportation, Section 6-1, Traffic Impact Analysis, and Section 6-2, Intelligent Transportation Systems (ITS), all dated January 20, 2026; and approving and adopting the same by reference. January 20, 2026 Regular Council Meeting Minutes *4.D Council to take action on Resolution No. 10-26 approving the West Valley Fire Apparatus Intergovernmental Agreement with the Arizona Fire & Medical Authority, the City of Avondale, the City of El Mirage, the City of Glendale, the City of Goodyear, the City of Peoria, the City of Surprise, the City of Tolleson, the Daisy Mountain Fire and Medical District, and the Sun City Fire District; and authorizing the Mayor to execute and deliver said Agreement on behalf of the City. Staff Liaison: Jake Rhoades, Fire Chief Council adopted Resolution No. 10-26 approving the West Valley Fire Apparatus Intergovernmental Agreement with the Arizona Fire & Medical Authority, the City of Avondale, the City of El Mirage, the City of Glendale, the City of Goodyear, the City of Peoria, the City of Surprise, the City of Tolleson, the Daisy Mountain Fire and Medical District, and the Sun City Fire District; and authorizing the Mayor to execute and deliver said Agreement on behalf of the City. *4.E Council to take action on Resolution No. 11-26 approving the Agreement Regarding Local Border Support between the City of Buckeye, an Arizona municipal corporation, and the State of Arizona Department of Public Safety, to support the acquisition of a fentanyl sensing quadruped robot; and authorizing the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. Staff Liaison: Rob Roach, Grant Program Manager Council adopted Resolution No. 11-26 approving the Agreement Regarding Local Border Support between the City of Buckeye, an Arizona municipal corporation, and the State of Arizona Department of Public Safety, to support the acquisition of a fentanyl sensing quadruped robot; and authorizing the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye. *4.F Council to take action on Resolution No. 14-26 designating the Chief Fiscal Officer for officially submitting the Fiscal Year 2024-2025 Expenditure Limitation Report to the Arizona Auditor General. Staff Liaison: Rick Langley, Interim Chief Financial Officer Council adopted Resolution No. 14-26 designating the Chief Fiscal Officer for officially submitting the Fiscal Year 2024-2025 Expenditure Limitation Report to the Arizona Auditor General. *4.G Council to take action to preauthorize the City Manager to approve construction actions, contracts and contract amendments for Capital Improvement Program (CIP) Project No. 106050, Intersection Improvements: Watson Road and Broadway Road, in an amount not to exceed the approved construction budget of $7,500,000, to allow phased implementation of the project; approve the Cooperative Contract Purchase Addendum (CCPA) (Contract No. 32600134) between the City of Buckeye, an Arizona municipal corporation, and KCR, Inc., doing business as Petra Contracting, an Arizona corporation, in the amount of $669,914.90, for the relocation of Roosevelt Irrigation District (RID) irrigation facilities, which represents the first phase of construction; and authorize the City Manager to execute and deliver said CCPA and to take all actions necessary to carry out the purpose and intent of this authorization on behalf of the City of Buckeye. Staff Liaison: Rodrigo Nemi, Project Manager Council preauthorized the City Manager to approve construction actions, contracts and contract amendments for Capital Improvement Program (CIP) Project No. 106050, Intersection Improvements: Watson Road and Broadway Road, in an amount not to exceed the approved construction budget of $7,500,000, to allow phased implementation of the project; approved the January 20, 2026 Regular Council Meeting Minutes Cooperative Contract Purchase Addendum (CCPA) (Contract No. 32600134) between the City of Buckeye, an Arizona municipal corporation, and KCR, Inc., doing business as Petra Contracting, an Arizona corporation, in the amount of $669,914.90, for the relocation of Roosevelt Irrigation District (RID) irrigation facilities, which represents the first phase of construction; and authorized the City Manager to execute and deliver said CCPA and to take all actions necessary to carry out the purpose and intent of this authorization on behalf of the City of Buckeye. *4.H Council to take action on Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA No. 32600066) between the City of Buckeye, an Arizona municipal corporation, and CCS Facilities Services – Arizona, Inc., a Delaware corporation, for Citywide Custodial Services; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. Staff Liaison: Amy Murray, Public Works Director Council approved Change Order No. 1 to the Cooperative Contract Purchase Addendum (CCPA No. 32600066) between the City of Buckeye, an Arizona municipal corporation, and CCS Facilities Services – Arizona, Inc., a Delaware corporation, for Citywide Custodial Services; and authorized the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. *4.I Council to take action on Resolution No. 13-26 approving the Development Agreement between the City of Buckeye, an Arizona municipal corporation and Pulte Home Company, LLC, a Michigan limited liability company relating to the provision of certain municipal services; and authorizing the Mayor to execute and deliver the Agreement on behalf of the City of Buckeye. Staff Liaison: Terry Lowe, Water Resources Director Council adopted Resolution No. 13-26 approving the Development Agreement between the City of Buckeye, an Arizona municipal corporation and Pulte Home Company, LLC, a Michigan limited liability company relating to the provision of certain municipal services; and authorizing the Mayor to execute and deliver the Agreement on behalf of the City of Buckeye. *4.J Council to take action on the Construction Contract (No. 32600108) between the City of Buckeye, an Arizona municipal corporation, and K.P. Ventures Well Drilling and Pump Company, LLC, an Arizona limited liability company, related to well drilling services and materials; and authorize the City Manager to execute said Contract on behalf of the City of Buckeye. Staff Liaison: Terry Lowe, Water Resources Director Council approved the Construction Contract (No. 32600108) between the City of Buckeye, an Arizona municipal corporation, and K.P. Ventures Well Drilling and Pump Company, LLC, an Arizona limited liability company, related to well drilling services and materials; and authorized the City Manager to execute said Contract on behalf of the City of Buckeye. *4.K Council to take action on the request for a new Series 012 (Restaurant) Liquor License (Application No. 374614) for Pita Kitchen, located at 860 North Verrado Way #104, in Buckeye. Staff Liaison: Lucinda Aja, City Clerk Council approved the request for a new Series 012 (Restaurant) Liquor License (Application No. 374614) for Pita Kitchen, located at 860 North Verrado Way #104, in Buckeye. January 20, 2026 Regular Council Meeting Minutes *4.L Council to take action on the Employment Agreement between the City of Buckeye and Tosca Henry appointing Tosca Henry to the position of City Attorney for the City of Buckeye. Staff Liaison: Cindy Camarata, Chief Human Resources Officer Council approved the Employment Agreement between the City of Buckeye and Tosca Henry appointing Tosca Henry to the position of City Attorney for the City of Buckeye. 5. Public Hearings / Non-Consent - New Business 5.A Council to take action on Resolution No. 15-26 approving the Development Agreement between the City of Buckeye, an Arizona municipal corporation and Vermillion Development, LLC, an Arizona limited liability company, and, the related long-term lease agreement; authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to take all steps necessary to cause the execution and delivery of the Agreements and all documents and other necessary or desirable instruments connected with the Agreements and to take all steps necessary to carry out the purpose and intent of said Agreements. Staff Liaison: Scott Gray, Aviation Director Mr. Gray presented information about a hangar project at the airport. He explained the solicitation process used for the project, which included six steps to ensure compliance with state statutes and to facilitate future on-airport development. The project involves constructing twelve executive box hangars, with the first four to be completed within eight years. Each hangar will be under a separate land lease, and the City will provide utility connections. The initial hangar lease will be for thirty years, transitioning to fifty years upon completion of the first four hangars. The lease rate will be adjusted every two years based on the consumer price index, with a market rate appraisal every ten years. Additionally, a third-party building inspection will be required every ten years to ensure the hangars remain functional and aesthetically pleasing. Based on questions from Councilmember Hustis, Mr. Gray responded that the lessee would be responsible for paying for the utilities, including electricity; clarified that the hangars would not be subleased; instead, they would be sold to individuals who would own the hangar through the term of the lease. Mayor Orsborn expressed appreciation to Vermillion, acknowledging that it had been challenging to establish a process for airport hangar development; emphasized the importance of this project for the City's economic development and the airport's growth. A motion was made by Councilmember Heustis and seconded by Councilmember Berry to adopt Resolution No. 15-26 approving the Development Agreement between the City of Buckeye, an Arizona municipal corporation and Vermillion Development, LLC, an Arizona limited liability company, and, the related long-term lease agreement; authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to take all steps necessary to cause the execution and delivery of the Agreements and all documents and other necessary or desirable instruments connected with the Agreements and to take all steps necessary to carry out the purpose and intent of said Agreements. Motion passed unanimously. 6. Comments from the Mayor and Council Councilmember Heustis: presented information regarding the upcoming Buckeye Days events in the City; thanked staff for the positive experience he had at a recent event at Sundance Park. 7. City Manager's Report and Summary of Current Events Mr. Sandstrom presented a report and summary of current events. 8. Proposals for Future Agenda Items – None. January 20, 2026 Regular Council Meeting Minutes 9. Adjournment There being no further business to discuss, Mayor Orsborn adjourned the meeting at 6:21 p.m. _________________________________ Eric W. Orsborn, Mayor ATTEST: _____________________________________ Lucinda J. Aja, City Clerk I hereby certify that the foregoing minutes are a true and correct copy of the Regular Council Meeting held on January 20, 2026. I further certify that a quorum was present. _____________________________________ Lucinda J. Aja, City Clerk January 20, 2026 Regular Council Meeting Minutes