HR Committee

Friday, November 21, 2025, 8:00 AM, HR Conference Room, 200 Church St., Burlington, VT 8:00 am, Sharon Bushor Conference Room, 149 Church St., Burlington, VT OR Remotely via ZOOM: Please click the link below to join the webinar: Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09 Meeting ID: 948 2090 7375 Passcode: 616429 [IGNORE_INDENT] 1. Approve Agenda & Minutes Subject 1.1. Approve Meeting Agenda Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR Conference Room, 200 Church St., Burlington, VT Category 1. Approve Agenda & Minutes Department Human Resources Type Recommended Action Subject 1.2. Approve Minutes from 9.18.25 Meeting Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR Conference Room, 200 Church St., Burlington, VT Category 1. Approve Agenda & Minutes Department Human Resources Type Recommended Action 2. Public Forum 3. Remote Work Policy Subject 3.1. Review/Discuss updates to the Remote Work Policy Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR Conference Room, 200 Church St., Burlington, VT Category 3. Remote Work Policy Department Human Resources Type Page 1 of 4  Recommended Action 4. Discussion - Q&A 5. Other Committee Business 6. Adjournment Subject 6.1. Motion to adjourn Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR Conference Room, 200 Church St., Burlington, VT Category 6. Adjournment Department Council and Board Type Recommended Action 7. Informational and Non-Discrimination Statements The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City is also committed to providing proper access to services, facilities and employment opportunities. The programs and services of the City of Burlington are accessible to people with disabilities. Individuals who require special arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled event. Page 2 of 4  Thursday, September 18, 2025, 8:30 AM, HR Conference Room, 200 Church St., Burlington, VT 8:30 am, HR Conference Room, 200 Church St., Burlington, VT OR Remotely via ZOOM: Please click the link below to join the webinar: Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09 Meeting ID: 948 2090 7375 Passcode: 616429 In Attendance: Councilor Sarah Carpenter, Committee Chair (SC) Councilor Marek Broderick (MB) Councilor Melo Grant (MG) HR Acting Director, Lynn Reagan (LR) Others in Attendance: Meaghan Diffenderfer, HR Administrative Coordinator Meeting called to order by Chair Carpenter, 8:40 am 1. Approve Agenda & Minutes 1.1. Approve Agenda MB moves to approve the agenda MG seconds All in favor so moved and approved 1.2. Approve minutes from 7/14/2025 meeting MB moves to approve the agenda MG seconds All in favor so moved and approved 2. Public Forum none 3. Review/Discuss Discipline Procedures SC introduced to the topic: an open discussion around the discipline procedures in the City. LR gave an overview of the progressive discipline policy as outlined in the PPM and Union Contracts. She outlined the number of departments and amount of disciplinary meetings in the last 3 months. Councilors ask clarifying questions around trainings provided by the City, documentation done by management and the HR team, and types of discipline most commonly issued. MOTION by Councilor MB, SECOND by Councilor MG, to find that premature general public knowledge of labor relations and employee grievances would clearly place the City at a substantial disadvantage because the City risks disclosing confidential personnel matters in public. Page 3 of 4 MOTION by Councilor MB, SECOND by Councilor MG, that based on the finding of substantial disadvantage, the Council enter into executive session to hear the grievance under the provisions of 1 V.S.A. 313(a)(1)(B) and (D), to include all committee members, Acting Director Lynn Reagan, and committee admin Meaghan Diffenderfer. 4. Executive Session Committee discussed concerns that came up during a grievance hearing on 7/14/25. MB moves to exit exec session MG seconds. All in favor, so moved and approved. 4. Other Committee Business Next meeting Thursday 10/9/25 at 8:30 am. 6. Adjournment MB moves to adjourn MG seconds All in favor, so moved and approved 7. Informational and Non-Discrimination Statements The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City is also committed to providing proper access to services, facilities and employment opportunities. The programs and services of the City of Burlington are accessible to people with disabilities. Individuals who require special arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled event. Page 4 of 4