Carbondale Public Library Board
Regular MeetingCarbondale, IL · January 15, 2025
Minutes
Carbondale Public Library Board of Trustees
405 W. Main Street, Carbondale, IL 62901, Library Meeting Room
Wednesday, January 15, 2025, 4:30 p.m.
MINUTES
Call to order.
Ms. Mays called the meeting to order at 4:32 p.m.
Roll call.
Present:
Chastity Mays, President (3)
Barbara Levine, Treasurer
Susan Tulis, Secretary (2)
Julian Pei (1)
Roland Person
Don Prosser (1)
Candice Watson (3)
Absent:
Frances Anne Anterola, Vice President (1)
Philip Brown (1)
The number following the Trustee’s name indicates the number of absences this fiscal year.
Staff present.
Jennifer Robertson, Director
Visitors or Guests
None.
President’s report.
None.
Secretary’s report.
1. Approval of the December 11, 2024, Board Meeting minutes. Ms. Tulis motioned to approve
the December 11, 2024, minutes. Ms. Levine seconded the motion. The motion carried with
unanimous approval.
Correspondence and communications.
Financial report.
1. Approval of the bills payable from January 10, 2024, through February 15, 2024. Roland,
Susan. All. Mr. Person motioned to approve the payment of bills from January 10, 2025,
through February 15, 2025. Ms. Tulis seconded the motion. The motion carried with
unanimous approval.
2. Acceptance of the financial report for December 2024. Don, Julian, All. Mr. Prosser motioned
to accept the financial report for December 2024. Mr. Pei seconded the motion. The motion
carried with unanimous approval.
Librarian’s report.
1. Building and maintenance. Ms. Robertson will contact the board about an upcoming roof and
HVAC project meeting with Hafer.
2. Per capita grant. Ms. Robertson submitted the Per Capita grant to the Illinois State Library.
3. Review and acceptance of investment policy. Mr. Person motioned to keep the financial policy
as is. Ms. Mays seconded the motion. The motion carried with unanimous approval.
4. Approval of Chief Financial Officers. Mr. Prosser motioned to designate Ms. Robertson,
Library Director, and Ms. Levine, Board Treasurer, as the Chief Financial Officers for 2025. Mr.
Person seconded the motion. The motion carried with unanimous approval.
5. Review of executive session minutes. Mr. Prosser motioned to maintain confidentiality of
executive session minutes. Ms. Tulis seconded the motion. The motion carried with
unanimous approval.
6. Other.
Committee reports.
None.
Unfinished business.
1. Approval of revised Library Lending/Fine Policy. Mr. Person motioned to approve the revised
Library Lending/Fine Policy. Ms. Tulis seconded the motion. The motion carried with
unanimous approval.
New business.
2. Approval of Credit Card Policy. After discussion, Mr. Prosser motioned to table the Credit Card
Policy for the next meeting so Ms. Robertson could add an approval amount threshold. Mr.
Person seconded the motion. The motion carried with unanimous approval.
Other.
1. Patron behavior.
Agenda building.
1. Opportunity to suggest topics for future board meetings.
Adjournment.
Ms. Mays adjourned the meeting at 4:55 p.m.
Board Meetings for 2025. Board Meetings are held on the second Wednesday of each month at 4:30 p.m. in the
Carbondale Public Library meeting room unless noted. Agendas for regular Board Meetings are posted on the Library
website no later than forty-eight (48) hours before the meeting date at links.carbondalepubliclibrary.org/agenda
Meeting Dates. January 8, February 12, March 12, April 9, May 14, June 11, July 9, August 13,
September 10, October 8, November 12, & December 10
Agenda
Carbondale Public Library Board of Trustees
405 W. Main Street, Carbondale, IL 62901, Library Meeting Room
Wednesday, January 15, 2024, 4:30 p.m.
AGENDA
Call to order.
Roll call.
Introductions, audience and visitors.
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to
address specific agenda items will be granted two to five minutes at the discretion of the President, not to exceed a total
of twenty minutes. The Library Board may cut short any comments that are irrelevant, repetitious, or disruptive. (Id. at
1425-26).
President’s report.
Secretary’s report.
1. Approval of the December 11, 2024, Board Meeting minutes.
Correspondence and communications.
Financial report.
1. Approval of the bills payable from January 10, 2024, through February 15, 2024.
2. Acceptance of the financial report for December 2024.
Librarian’s report.
1. Building and maintenance.
2. Per capita grant.
3. Review and acceptance of investment policy.
4. Approval of Chief Financial Officers.
5. Review of executive session minutes.
6. Other.
Committee reports.
Unfinished business.
1. Approval of revised Library Lending/Fine Policy.
New business.
2. Approval of Credit Card Policy.
Other.
1. Patron behavior.
Agenda building.
1. Opportunity to suggest topics for future board meetings.
Adjournment.
Board Meetings for 2025. Board Meetings are held on the second Wednesday of each month at 4:30 p.m. in the
Carbondale Public Library meeting room unless noted. Agendas for regular Board Meetings are posted on the Library
website no later than forty-eight (48) hours before the meeting date at links.carbondalepubliclibrary.org/agenda
Meeting Dates. January 8, February 12, March 12, April 9, May 14, June 11, July 9, August 13,
September 10, October 8, November 12, & December 10