Charleston Sanitary Board

CHARLESTON SANITARY BOARD OCTOBER 10, 2024 BOARD MEETING – 10:30 A.M. VIA ZOOM TELECONFERENCE NOTICE AND AGENDA For: Members: Chairwoman Mayor Amy Shuler Goodwin and Messrs. Kanti Patel, PE and Jack Rossi, CPA, Treasurer Others: Steve A. Cooper, General Manager; Louis S. Southworth, II, Legal Advisor; Tim Haapala, Operations Manager; Crystal Sanders, Finance Manager; and Teresa Dawson, Board Secretary and Administrative Assistant Since this meeting with be conducted via Zoom , anyone wishing to comment during the public comments portion of the meeting is asked to email comments to info@csb- wv.com by October 10 th , 2024, at 10:30 AM. Any comments received will be read into the record during the meeting. Any member of the public who wishes to comment live during the meeting can do so by calling 304-348-1084 ext 250 at 10:30 AM on October 10th , 2024. I. Approval of the August 8, 2024 Board Meeting Minutes (to be e- mailed by 10-8). II. Unaudited Financial Reports and Check Registers for the periods ended June, July, August & September 2024 (to be e-mailed by 10-8). III. Public speakers. IV. New business. 1. Consider for approval and authorize the General Manager, or his designee, to effect the award of a purchase contract to Polydyne, Inc., of Riceboro, GA, the only responsible bidder, for (1) dry polymers for the Dewatering Building belt presses at $2.70/lb. (same price as last year), with an estimated need of 17,600 lbs. for a total estimated cost of $47,520.00 and (2) dry polymer for the Dewatering Building drum thickeners at $2.70/lb (same price as last year), with an estimated need of 15,400 lbs. for a total estimated cost of $41,580.00.  CHARLESTON SANITARY BOARD OCTOBER 10, 2024 BOARD MEETING NOTICE AND AGENDA, CONTINUED 2. Consider for approval and authorize the General Manager, or his designee, to effect the award of a purchase contract to Coastal Water Technology, LLC of Little River, SC, the only responsible bidder, for liquid polymer for anti-foam use at the Plant effluent to the Kanawha River at $1.24/lb. (up $0.04/lb. from $1.20/lb. last year), with an estimated need of 20,700 lbs. for a total estimated cost of $25,668.00. 3. Consider for approval, and authorize the General Manager, or his designee, to effect the award of a purchase contract to Garrison Minerals LLC, of Wheat Ridge, CO, with a bid of $3.49/lb. (up $0.29/lb. from $3.20/lb. last year), the only responsible bidder, for magnesium hydroxide slurry to be used for odor control at three pump station sites, with an estimated need of 24,000 gallons for a total estimated cost of $83,760.00. 4. Consider for approval, and authorize the General Manager, or his designee, to effect the award of a purchase contract to Cues, Inc. of Orlando, Florida, the only responsible bidder, in the amount of $469,600.00, for a hi-cube camera van with multi-conductor hi-cube TV lateral inspection system. There was one other bidder, US Municipal of Huntingdon, Pennsylvania, that provided two bids in the amount of $394,117.00 and $363,814.00, neither of which met CSB’s requirements. CSB FYE24 capital budget for this item is $500,000.00. 5. Consider for approval, and authorize the General Manager, or his designee, to effect the settlement of a sewer backup claim for Joyce Phillips, 201 Glenwood Avenue, Charleston, 2  CHARLESTON SANITARY BOARD OCTOBER 10, 2024 BOARD MEETING NOTICE AND AGENDA, CONTINUED in the amount of $12,903.00, resulting from a heavy rain event on or about April 11, 2024. 6. Consider, for approval, and authorize the General Manager, or his designee, to effect the settlement of a sewer backup claim for Mary Watson, 100 Glenwood Avenue, in the range of $17,398.91-$21,130.15, as recommended by CSB’s insurer, WVCorp. The alleged backup occurred on or about April 11, 2024. V. resulting from a heavy rain event on or about April 11, 2024, Executive Session matters. VI. Personnel matters. VII. Legal matters. a. Karl Nester vs. CSB. Trial date scheduled for January 13, 2025. VIII. Other matters for information and discussion. a. Shadybrook Village sanitary sewers. b. Rate case. IX. Next scheduled meeting: December12, 2024. X. Adjourn. October 8, 2024 – Copies via e-mail to Board members, advisors and staff and for posting, to the CSB IT Manager and Charleston City Clerk. 3