Board of Mayor & Aldermen

Town of Collierville 500 Poplar View Parkway • Collierville, TN 38017 • 901-457-2200 www.colliervilletn.gov Board of Mayor & Aldermen – 6:00 PM Notice is hereby given that the Board of Mayor & Aldermen will meet on Monday, October 14, 2024 for a work session at 4:30 p.m. in the Administration Conference Room at Town Hall to consider transportation projects for the Metropolitan Planning Organization and discuss public utilities energy savings opportunities. Notice is hereby given that the Board of Mayor and Aldermen will meet on Monday, October 14, 2024, at 6:00 p.m. for a regularly scheduled meeting in the James H. Lewellen Board Chambers at Town Hall. At that time, consideration will be given to the following: The agenda is subject to change until formal approval by the Board 1 CALL TO ORDER & INVOCATION 2 PLEDGE OF ALLEGIANCE 3 ROLL CALL 4 APPROVAL OF AGENDA (Additions/Deletions) 5 APPROVAL OF MINUTES 5.A September 23, 2024 - Regular Meeting Minutes.pdf 6 SPECIAL PRESENTATION 7 CITIZENS COMMENTS 8 CONSENT AGENDA 8.A Seven Lease Agreements with Canon for Copiers at Collierville High School CSS Canon Leases for 7 copiers at CHS Agreements.pdf CSS Board Approval for Canon Leases for 7 Copiers at CHS.pdf 8.B Lease Agreement with Nova Tech for Eight Copiers at Collierville School System's Central Office CSS Board Approval for Nova Tech Leases.pdf Nova Tech Lease for Collierville Schools.pdf 8.C Reduction of Letter of Credit for The Towne at Byhalia Commons PD, Area 3, Phase 3A Vicinity Map.jpg  Letter of Credit Calculation Form.pdf 8.D Resolution 2024-34 - A Resolution Approving the Settlement of a Condemnation Case and Appropriating Funds Exhibit 1 - Vicinity Map.jpg Exhibit 2 - Board Report-ROWAcq-Parr.pdf Exhibit 3 - ROW Easement Graphic.pdf Exhibit 4 - Resolution-MediationSettlement.pdf Exhibit 5 - Agreement of Essential Terms.pdf 8.E Purchase of a Public Safety Utility Vehicle 2025 9C1 Red Tahoe 4x4.pdf 8.F Purchase of Structural Firefighting Protective Gear 2024 Turnout Gear Specs.pdf HGAC - EE08-19 NAFECO Contract.pdf NAFECO Quote.pdf 8.G Second Amendment to the Contract with ESO Solutions Inc. for Fire Records Management Software GS-23-01379 Second amendment.pdf 8.H Contract Renewal for Work Uniforms with MidSouth Business Solutions, Inc. GS-23-01290 - Midsouth Solutions.pdf GS-23-01290 Contract Renewal_2024-2025.pdf 8.I Resolution 2024-33 - A Resolution Declaring Certain Equipment Surplus for Removal from the Town’s Fixed Asset Database Exhibit A - Resolution 2024-33.pdf 8.J Acceptance of Cash Donations ($60.00) to the Morton Museum of Collierville History Donation - Morton Museum.pdf 8.K Agreement for On-Line Ticket Services for Harrell Theatre Harrell Theatre - Freshtix 24B.pdf 8.L Acceptance of Tourism Cooperative Marketing Grant ($3,000) from State of Tennessee Department of Tourism Development Tourism Grant Contract.pdf 8.M Development Agreement and Final Site Plan for Byhalia Commons PD, Area 1, Lot 1 (Radiant Group Convenience Store), Case #222878 Exhibit 1 - Location Map (9-27-24).pdf Exhibit 2 - Development Agreement (10-4-24).pdf Exhibit 3 - Cover Letter (10-4-24).pdf Exhibit 4 - Final Site Plan Package (8-14-24).pdf Exhibit 5 - Byhalia Commons Traffic Study (March 2020).pdf Exhibit 6 - 11-22-21 BMA Minutes (Nov 2021).pdf Exhibit 7 - Convenience Stores Map (8-30-24).pdf Exhibit 8 - Final Plat (2-27-24).pdf  8.N Memorandum of Understanding with Youth Villages, Inc. Youth Villages MOU for Collierville Police Department.pdf 8.O Contract Renewal for Secondary Hydrated Lime Supplier GS-23-01302 Contract Renewal 2.pdf Brenntag Mid-South Original Bid Form.pdf 8.P Contract Amendment for Annual Water Valve Maintenance Contract GS-24-01425 Renewal with Amendment 09-16-24.pdf 8.Q Rejection of Bids for ADA Ramp Upgrades ADA Ramp Upgrade Bid.pdf 9 BUSINESS ITEMS 9.A Resolution 2024-35 - A Resolution to Amend the FY 2025 General Fund and Capital Investment Program (CIP) Budgets, and to Approve a Transfer within the Capital Investment Program 2024-35 Resolution.pdf 2024-35 Exhibit A.pdf 2024-35 Exhibit B.pdf 2024-35 Exhibit C.pdf 9.B Payment of Annual Maintenance Agreement with Tyler Technologies Tyler Tech 10 of 10 Annual Software Maintenance Invoice.pdf 9.C Change Order for Collierville Maintenance Services Complex Office Building Attachment A - Photos of Current Driveway Conditions.pdf Attachment B - Drawing of Driveway Surface to be Overlayed.pdf Attachment C - C.O. 5 - Tar and Chip Seal Driveway.pdf Attachment D - Quote for Stormwater Pipe System.doc Attachment E - Furniture Floor Plans.pdf Attachment F - Furniture Quote.pdf 9.D Replacement Rescue-Pumper for Firehouse #4 FH4 Rescue Pumper - Budget Amendment.docx FH4 Rescue Pumper - HGAC Worksheet.pdf FH4 Rescue Pumper - Proposal.pdf FH4 Rescue Pumper - Schematics.pdf FH4 Rescue Pumper - Specifications.pdf 9.E Review of Bids and Award of Contract for the Peterson Lake Bank Stabilization Project Exhibit 1-Vic Map (Peterson Lake Bank Stabilization).pdf Exhibit 2-Contract (Board Report).pdf 10 ITEMS REFERRED BY THE PLANNING COMMISSION 10.A Conditional Use Permit (CUP) - Price Farm PD Subdivision, Area 2 - Convenience Store with Carwash, Case #241834 Exhibit 1 - Location Map (8-6-24).pdf Exhibit 2 - Conditions of Approval (9-5-24).pdf  Exhibit 3 - Cover Letter (5-22-24).pdf Exhibit 4 - Staff Analysis (8-30-24).pdf Exhibit 5 - Traffic Impact Study Executive Summary (5-22-24).pdf Exhibit 6 - Conceptual Lot Layout (5-22-24).pdf Exhibit 7 - Convenience Stores Map (8-30-24).pdf Exhibit 8 - 1,000 Foot Buffer Map (5-16-24).pdf Exhibit 9 - Public Comment (10-2-24).pdf 11 ADJOURNMENT The Town of Collierville does not discriminate on the basis of race, color, national origin, age, sex or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, the Civil Rights Act of 1964 (42 U.S.C. 200d) and the Americans with Disabilities Act of 1990, Pub. L 101- 336. If you need accommodations, please call 457-2212.