City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller Interim City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, January 11, 2016 7:30 PM Council Chambers Number 16-0111 A. CALL MEETING TO ORDER Mayor Miller called the regular meeting to order at Collinsville City Hall at 7:30 p.m. B. ROLL CALL Also present: Interim City Manager Mitch Bair, Corporate Counsel Steve Giacoletto and City Clerk Kim Wasser. Present: 5 - Councilman Jeff Stehman, Councilman Cheryl Brombolich, Councilman Nancy Moss, Councilman Jeff Kypta, and Mayor John Miller Absent: 0 C. INVOCATION Father John Hellrung of Grace Anglican Church delivered the invocation. D. PLEDGE OF ALLEGIANCE E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT G. SPEAKERS FROM THE FLOOR Mayor Miller referred to Ordinance 4765 governing speakers from the floor. City of Collinsville Page 1 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 Phil Astrauskas spoke of the proposed Strategic Plan and increase in taxes. He listed the median income for Collinsville and the surrounding communities. He mentioned Collinsville sales tax rate. He also mentioned the TIF program. Karen McReynolds asked Council to consider not allowing TIF funds to other taxing districts and stop rebating money to the Gateway Center. She spoke of the budget and utility tax rate increase. She mentioned the Collins House expenditures. She also mentioned the Mayor Pro Tem ordinance. Rob Dorman spoke of a petition asking Council not to increase the utility tax. He spoke of the 2016 budget to include the purchase of vehicles. He mentioned the need for a forensic audit. He played 2 video clips from previous Council meetings. Linda Rayho expressed gratitude for City staff, diligence and improved customer service. She spoke of the use of credit cards within normal business operations. She also mentioned the cost savings of consolidating the departments into a Public Works division. She thanked the Council for their services. Guy Don Carlos (uncertain of name) advised the people run the City of Collinsville and the Board governs. H. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of a water main break that occurred at the Gateway Convention Center. He thanked Director Kress and the water department staff for their efforts and dedication. He also mentioned the roads, curbs and sidewalks throughout town as these repairs are addressed in the Capital Improvement Plan that the utility tax funds. He spoke of the National Geographic show that featured Cahokia Mounds and the Taste of St. Louis was at Horseshoe Bar and Grill last week. I. COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Stehman encouraged the citizens to participate by serving on one of the various boards or commissions. J. COMMENTS & ANNOUNCEMENTS - CITY STAFF Interim City Manager Bair updated Council that the pedestrian street crossing on Pine Lake Rd. at Woodland Towers has been installed. K. CONSENT AGENDA City of Collinsville Page 2 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 1. Motion to Approve Payment of Bills for the Period Ending December 31, 2015 in the Amount of $1,850,975.35 Attachments: Agenda Item Report - Bills Bills 12/11/15 Bills 12/24/15 Bills 12/31/15 2. Motion to Approve Payroll for the Period Ending 12/4/15 & 12/18/15 in the Amount of $1,022,797.98 Attachments: Agenda Item Report - Payroll Payroll 12/4/15 Payroll 12/18/15 3. Motion to Approve Minutes of the 12/1/15 Special Meeting, 12/14/15 Strategic Session and 12/14/15 Regular Meeting Attachments: Agenda Item Report - Minutes 120115SpecialMeeting.docx 121415StrategicSession.docx 121415RegularMeeting.docx Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution Reappointing Member to the Collinsville Civil Service Commission (Wesemann) Attachments: Agenda Item Report - Reappoint CSC Wesemann Resolution - Reappoint CSC Wesemann Resolution No. 16-1R Mayor Miller advised Council the resolution reappointing a member to the Civil Service is not a voting item but on the agenda for informational purposes only. L. NEW BUSINESS City of Collinsville Page 3 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 1. Ordinance Adopting a Budget for the Fiscal Year 2017, Which Begins January 1, 2017 Attachments: Agenda Item Report - 2017 Budget Ordinance - 2017 Budget 2016-2017 Budget Ordinance No. 16-1 Overview by Tamara Ammann, Finance Director, advised Council this is the second half of the biennial budget. A public hearing regarding the budget was held on December 14, 2015. No changes have been made to the document since the December 1, 2015 Special Meeting. Councilman Kypta registered a comment as to why he is not in favor of the budget. He indicated there were discrepancies in the information provided to them during previous Strategic Sessions. He elaborated that the cost of repairs to an ambulance was not $93,896 but $21,000 (according to invoices). He mentioned it was stated no road repairs, sidewalks or capital improvements had been done. He indicated they had been and listed several - sidewalks on Camelot, oil and chip various roads, mill and overlayed streets, complete S. Clinton street and bridge, and completed Summit bridge. He spoke of the hiring of a City Engineer and asked for supporting documentation as to responsibilities and cost versus hiring an outside vendor. He mentioned the hiring of 3 additional laborers in the Street Department. He spoke of the reported open 800 plus work order tickets for the Street Department in which many had been completed or were duplicates. He indicated, in the interest of transparency, supporting documentation should be available with regards to the cost associated with hiring additional personnel. Councilman Moss also commented that she would be voting against approving the budget as it is unsustainable. She indicated the cost of additional personnel and spending measures cannot be funded by the proposed utility tax increase. She indicated the amount of spending outweighs the reported savings of job consolidation. Mayor Miller inquired of Councilman Kypta the amount of City funds used with regards to his list of road repairs, bridges and sidewalks. Councilman Kypta advised some funding came from the State. Mayor Miller indicated projects were done with the assistance of grant funding. Mayor Miller confirmed a limited amount of oil and chip on roads was done. Councilman Brombolich advised MFT funds are used for the expenses related to the oil and City of Collinsville Page 4 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 chip projects. Councilman Brombolich thanked Director Ammann, Interim City Manager Bair and staff for their hardwork in establishing the budget. She clarified that the City is not increasing real estate taxes and the water rate increase was last done 3 years ago. She indicated TIFfunds cannot be used to pay for personnel. She mentioned the only sidewalks done were those under the Safe Route to School Program paid for with grant funds. She also mentioned the open work orders in that some were duplicates but over half were outstanding. Councilman Moss indicated TIF funds are used to pay the salary of the Uptown Coordinator. She also mentioned the open work orders and thought the number dwendled to 30-40 after they had been gone through. Water/Wastewater Director and Interim Street Director Dennis Kress advised Council many of the work orders were duplicates and some had already been resolved but there was significally more than 30-40. He indicated they are still working on some of the work orders and advised he would report back to Council the number resolved. He also indicated the current outstanding work orders are associated with tree trimming issues which are scheduled to be done. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 3 - Stehman, Brombolich, and Miller Nay: 2 - Moss, and Kypta Absent: 0 Abstain: 0 2. Motion to Award Bid and Authorize Contract for Police Department Utility Vehicles Attachments: Agenda Item Report - 2016 Police Utility Vehicles Overview by Steve Evans, Chief of Police, informed Council each year 3 utility vehicles are purchased as budgeted. Bids were requested for the 2016 Ford Utility Police Interceptor as the Ford Crown Victoria is no longer available. Bids were received and opened on January 4 by Jack Schmitt Ford and Reuther Ford. After trade-in considerations, Reuther Ford was the low bid at a total of $80,144. Chief Evans indicated his agenda item report is incorrect in that he mistakenly recommended Jack Schmitt Ford. He further indicated in compliance with the purchasing guidelines established by ordinance, staff City of Collinsville Page 5 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 recommends the bid to be awarded to Reuther Ford. Councilman Stehman inquired of the state bid as a comparison but also acknowledged trade-ins are not acceptable. Chief Evans did not have the information readily available but indicated he would advise at a later date. Councilman Brombolich indicated Reuther Ford had held the state bid in prior years. A motion was made by Councilman Brombolich, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing Mayor to Sign Real Estate Sales Contract (126 Black Jack Rd.) Attachments: Agenda Item Report - 126 Black Jack Rd. Ordinance - Real Estate Contract 126 Black Jack Rd. Real Estate Contract - 126 Black Jack Rd. Ordinance No. 16-2 Overview by Kim Wasser, City Clerk, who informed Council a noticed was published announcing bids would be accepted for the sale of property owned by the City. On November 9, 2015, a single bid was received and opened for the property at 126 Black Jack Rd. in the amount of $10,000. A contract was drafted and has been signed by the potential buyers, John Calandro and Tim Calandro. She indicated the property was given to the City by the bank after foreclosure. The home on the property is in disrepair. The buyers wish to rehab the home. If approved, Corporate Counsel will handle the closing. A motion was made by Councilman Moss, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution Adopting the Strategic Plan for 2016-2017 City of Collinsville Page 6 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 Attachments: Agenda Item Report - Strategic Plan Resolution - Strategic Plan 2016-2017 Strategic Plan Memo Strategic Plan Final Draft Resolution No. 16-2R Overview by Interim City Manager Mitch Bair, advised Council the Strategic Plan attached represents changes discussed during the last Strategic Session. Changes include: Goal 1, Action Item 10 clarification - the development and adoption of an Occupancy Permitting Program. Goal 3, Objective added - recognizing technological utilities as part of the infrastructure. Goal 3, Action Item 3 added - plan for the evaluation and expansion of technological infrastructure. Goal 6, Action Item 7 added - the City employees in the development and evaluation of City work processes and services. Councilman Moss inquired as to when direction was given to add Goal 1, Action Item 10 pertaining to the Occupancy Permitting Program. Interim City Manager Bair indicated input was from Councilman Stehman, no one objected, therefore the clarification was brought forward. She indicated she disagreed. Councilman Moss commented she would not be voting in favor of the Strategic Plan as it is tied to the 2016-2017 Budget. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 3 - Stehman, Brombolich, and Miller Nay: 2 - Moss, and Kypta Absent: 0 Abstain: 0 5. Resolution Urging Members of the United States Congress to Take Steps to Reduce Dumping of Foreign Steel Attachments: Agenda Item Report - Granite City steel mill Resolution - Granite City steel mill Resolution 16-3R Mayor Miller indicated this issue was brought to his attention by the Granite City of Collinsville Page 7 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 City Mayor. Operations at the Granite City steel mill will be coming to a halt and approximately 2,000 people will lose their job. Many surrounding communities, including Collinsville, have residents who are employed at this plant. The influx of foreign steel into the country is the underlying cause. He indicated foreign steel is less expensive since it is made at a cheaper rate and the tariff policy does not address this issue. The resolution is to urge Congress to eliminate the practice of steel dumping, consider trade and economic policies and minimize the financial impact on the workers. A motion was made by Councilman Kypta, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Regarding the Election of a Mayor Pro Tem Attachments: Agenda Item Report - Mayor Pro Tem Ordinance - Mayor Pro Tem Ordinance No. 16-3 Councilman Kypta inquired as to why this ordinance is being done. Mayor Miller indicated it was time for a change. A motion was made by Mayor Miller, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 3 - Stehman, Brombolich, and Miller Nay: 2 - Moss, and Kypta Absent: 0 Abstain: 0 M. OLD BUSINESS N. CLOSED SESSION Discuss in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees 2. Collective bargaining 5. The purchase or lease of real property City of Collinsville Page 8 Printed on 3/17/2016 City Council Minutes - Final January 11, 2016 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Brombolich, seconded by Councilman Moss. to approve. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 O. ANNOUNCEMENTS P. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Kypta. to adjourn. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 9 Printed on 3/17/2016