City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller Interim City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, February 22, 2016 7:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:30 p.m. B. ROLL CALL Also present: Interim City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Nancy Moss, Councilman Jeff Kypta, Councilman Jeff Stehman, Councilman Cheryl Brombolich, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Don Arndt of Pathway Church. D. PLEDGE OF ALLEGIANCE Mayor Miller introduced honorary guest Arianna Nichols. Arianna is 8 years old. She has found a way to help spread God's word. She began making bead crosses and started handing them out to family and friends. She began giving them to Police Officers as a way to protect them. She also began giving the crosses to Fire Fighters. She has since given over 9,000 crosses to 127 Fire and Police Departments in 45 states. Recently, Arianna was nominated and received the Pay It Forward Award from Channel 2 News. She received $500 in support of her project. Arianna plans to use the money to purchase more materials to make additional crosses. Pledge recited and lead by Arianna Nichols. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS City of Collinsville Page 1 Printed on 3/17/2016 City Council Minutes - Final February 22, 2016 Mayor Miller read the Proclamation claiming March 6 through 12, 2016 as Girl Scout Week. 1. Girl Scout Week Attachments: Proclamation F. BUSINESS PRIOR TO PUBLIC INPUT G. SPEAKERS FROM THE FLOOR Bob DesPain spoke of TIF. He mentioned that the Belleville News Democrat failed to print his letter. He spoke of the Joint Review Board meeting being held in the Training Room. Karen McReynolds spoke of unprofessionalism being displayed. She mentioned Scott Williams' efforts. She also spoke of people continuously making mistakes and others enabling such behavior by not addressing the problems. She indicated a public official in such a position should resign and professional help sought. Donna Ares addressed her comments to Councilman Brombolich. She read from her papers and indicated she (Brombolich) involved someone else. Rob Dorman showed the front page of the Belleville News Democrat. He spoke of the Joint Review Board meeting being held at 10:00am. He spoke of Mayor John Miller. He also spoke of Councilman Cheryl Brombolich. He indicated Mayor Miller and Councilman Brombolich should resign. He quoted President Ronald Reagan. Phil Astrauskas spoke of the Joint Review Board meeting. He read the definition of integrity. He mentioned the article in the Belleville News Democrat. He spoke of the Collins House project. He mentioned taxes. Linda Rayho spoke of the editorial article in the Belleville News Democrat. She mentioned a political vendetta against our Council members. She spoke of what makes a great community. She indicated that employees were let go, with cause. She mentioned she is grateful for the path the City is on and the decisions that are being made. Janet Schultz spoke about how she felt when she heard rumors and now evidence of situations in Collinsville. She inquired of other situations which may have been overlooked. She spoke of City credit cards being used for personal purchases. She mentioned Scott Williams' efforts. H. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller thanked Arianna Nichols for participating in our meeting and her efforts. I. COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Kypta indicated in light of the recent newspaper article, past history, and for the future of City of Collinsville Page 2 Printed on 3/17/2016 City Council Minutes - Final February 22, 2016 Collinsville, it is in the best interest of the City for Cheryl Brombolich to resign as Councilman. Councilman Moss also asked Councilman Brombolich to resign. She mentioned the citizens may not have confidence in her decisions. Council should make decisions in the best interest of its residence. She indicated, in light of recent disclosure of her (Brombolich) actions while a City employee, she does not believe Councilman Brombolich can be effective. She also mentioned the Belleville News Democrat lawsuit. She spoke of a proposed workshop in which a facilitator will come and train the Council on City Manager relations, which topics include positive attitude and trust building. She urged Councilman Brombolich to submit her resignation immediately. J. COMMENTS & ANNOUNCEMENTS - CITY STAFF K. CONSENT AGENDA 1. Motion to Approve Payment of Bills for the Period Ending February 12, 2016 in the Amount of $502,361.06 Attachments: Agenda Item Report - Bills Board List 02-05-16 Board List 02-12-16 2. Motion to Approve Payroll for the Period Ending 1/29/16 in the Amount of $525,860.07 Attachments: Agenda Item Report - Payroll BRD LST 01-29-16.pdf 3. Motion to Approve Minutes of the 1/25/16 Strategic Session, 1/25/16 Regular Meeting, 2/8/16 Strategic Session, 2/8/16 Regular Meeting Attachments: Agenda Item Report - Minutes 012516StrategicSession.pdf 012516RegMtg.pdf 020816StrategicSession.pdf 020816RegMtg.pdf Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Kypta, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 City of Collinsville Page 3 Printed on 3/17/2016 City Council Minutes - Final February 22, 2016 Abstain: 0 L. NEW BUSINESS 1. Ordinance Authorizing Modification #3 to the Professional Services Agreement Between the City and Hurst-Rosche Engineers, Inc. for the Redesign of the Water Plant for Relocation to 9525 Collinsville Road in the Amount of $110,000. Attachments: Agenda Item Report - Hurst-Rosche Engineers Hurst-Rosche Engineers Agreement - Water Plant Relocation Overview by Dennis Kress, Public Works Director, who advised this ordinance allows for modification of the professional services agreement (design contract) with Hurst-Rosche Engineers for the redesign of the Water Treatment Plant for relocation to 9525 Collinsville Road. Modification amount is $110,000 and includes redesign for the move of the water plant. Councilman Brombolich asked Director Kress to elaborate on the cost savings with regards to the move of the water plant. Director Kress indicated the new water plant was going to be constructed on park property (east of existing plant). This property was purchased under a grant that indicated the property was to stay in use as outdoor recreational purposes. In order to convert the property out of the program, the City would have to replace the property with equal to or greater than in value and develop said property. This property appraised for over $98,000 and development could have been an additional $100,000 plus. Relocating the plant to the new location has many benefits - cleans up an overgrown site, more secure with new plant located at the rear of the site and allows for future development on the front of the property. He explained that the interest rate has dropped which will result in a savings of $760,000 over the life of the loan. A motion was made by Councilman Moss, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Motion to Authorize the Purchase of a new 2016 Ford F350 Service Truck Form Morrow Brothers Ford in the of Amount of $30,075 Through the Illinois Joint Purchasing Program Attachments: Agenda Item Report - Purchase of a Truck IL Joint Purchase Contract_F250-F550 Trucks_2016 V2 Overview by Dennis Kress, Public Works Director, advised the motion will allow for the purchase of a 2016 Ford F350 truck from Morrow Brothers Ford through the Illinois Joint Purchasing Program to replace a 2008 Ford F250 service vehicle with 112,350 miles. A $2,500 trade-in allowance was proposed; however, in lieu of trade-in, the truck (2008 Ford F250) will be reassigned to the Street City of Collinsville Page 4 Printed on 3/17/2016 City Council Minutes - Final February 22, 2016 Department for their use. Funding for purchase was included in the 2015 Water Lines Budget and carried over to 2016 budget. Purchase of the truck was delayed due to the State of Illinois budget impasse. A motion was made by Councilman Brombolich, seconded by Councilman Moss to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Motion to Award Bid and Authorize Contract for the Purchase of Compact Track Loader for Water Lines Department, Project # EQP-596-16, to Bobcat of St. Louis in the Amount of $48,529.96. Attachments: Agenda Item Report - Track Loader EQP-596-16 Overview by Dennis Kress, Public Works Director, indicated bids were opened on February 1 for the purchase of a compact track loader for the Water Department. Bids were received as: Bobcat of St. Louis = $48,529.96 and Bluff Equipment, Inc. = $49,687.00. Both proposals offered a trade-in allowance of $13,500 for a 2001 Caterpillar with 2200 hours. Upon evaluation of the trade-in offer; it was determined that the existing loader will be transferred to the Street Department for their use. This equipment replacement was included in the 2016 Enterprise Fund. A motion was made by Councilman Stehman, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution Authorizing a Lease-Purchase Agreement with TheBANK of Edwardsville for the Acquisition of a Fire Truck Attachments: Agenda Item Report - Lease Purchase Agt Resolution - Lease Purchase Agt for Fire Truck Lease Purchase Agt - TheBank of Edwardsville Overview by Tamara Ammann, Finance Director, who advised the purchase of the 2016 apparatus was approved by Council at the last meeting. This resolution would authorize the 10 year lease with the Bank of Edwardsville at a rate of 2.75%, which is the lowest rate quote received. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller City of Collinsville Page 5 Printed on 3/17/2016 City Council Minutes - Final February 22, 2016 Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Increasing the 2015 Expenditure Budgets in the General Fund, Motor Fuel Tax Fund, TIF District 1 Fund, Fournie Lane Fund, and Bond Fund Attachments: Agenda Item Report - 2015 Expend Budgets Ordinance - 2015 Expenditure Budgets Overview by Tamara Ammann, Finance Director, advised there are 10 areas in the 2015 budget that have exceeded the legal level of control. Some of these were discussed at the end of 2014 but since 2015 was the second year of the bi-annual budget additional changes are necessary. This ordinance will increase the General Fund budget for the following items: $12,000 increase to IT Department for upgrade to Cable/Video Production Coordinator position, $50,000 in Police Administration due to resignations of two Assistant Chiefs, $25,000 Fire Administration to include the addition of part-time Fire Marshall position, $32,000 Economic Development for St. Louis Road TIF Study, $10,000 Shuttle Bus for dispatcher and resignation of Coordinator. Also an increase in the following funds: $51,000 Motor Fuel Tax which is a transfer from the Northeast Business District Fund to Keebler/Beltline project, $1,006,000 TIF 1 - these are projects that were budgeted for in 2014 but delayed, $8,000 TIF 1 Uptown for interim assignment and cost of additional banners, $1,000 Fournie Lane Fund and $1,000 Bond Fund which are due to an increase in debt service fees. A motion was made by Councilman Kypta, seconded by Councilman Moss to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Resolution Appointing a Member of the Historic Preservation Commission (Terry Falline) Attachments: Agenda Item Report - Appoint HPC Member Falline Appl Redact.pdf Overview by Kim Wasser, City Clerk, advised Council that Terry Falline has applied to participate on the Historic Preservation Commission. Mr. Falline is a Collinsville resident and has a background in Collinsville history and architectural design. If appointed, Mr. Falline will fill a vacancy with his term to expire May 2017. Mayor Miller commented that Mr. Falline had been the Chairman of the Zoning Board of Appeals until the board was disband. He wishes to continue to volunteer and comes highly recommended. A motion was made by Councilman Moss, seconded by Councilman Kypta to City of Collinsville Page 6 Printed on 3/17/2016 City Council Minutes - Final February 22, 2016 approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Ordinance Amending the Future Land Use component of the City of Collinsville Comprehensive Plan Attachments: Agenda Item Report - Future Land Use Comp Plan Amendment Ordinance - Amending Comp Plan Future Land Use Staff Report - Future Land Use Plan Amendment 09-08-2015 Staff Report - Future Land Use Plan Amendment 02-05-2016 Planning Commission Presentation FLUP 021116.pdf Amended Future Land Use Map.pdf Overview by Mitch Bair, Community Development Director/Interim City Manager, advised this is a request for amending the Future Land Use portion of the Comprehensive Plan. This component has not been amended for over 12 years. During TIF discussions, PGAV notified us that our recommendations were concerning with regards to the study area. This Future Land Use will stand alone, whether the proposed TIF area is approved or not. Reasonable expectations of future developments for this area were addressed and the Maag Property was added since it has now been incorporated into the City limits. The Planning Commission held a public hearing on September 10, 2015. No members of the public testified and it was unanimously recommended for approval. The boundary was amended to remove several parcels as they did not meet TIF. A subsequent public hearing was held on February 11, 2016 with regards to the boundary amendment. No members of the public testified and Board again recommended for approval. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 3 - Stehman, Brombolich, and Miller Nay: 2 - Moss, and Kypta Absent: 0 Abstain: 0 M. OLD BUSINESS N. CLOSED SESSION O. ANNOUNCEMENTS P. ADJOURNMENT City of Collinsville Page 7 Printed on 3/17/2016 City Council Minutes - Final February 22, 2016 A motion was made at 8:19 p.m. by Councilman Kypta, seconded by Councilman Stehman. to adjourn. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 3/17/2016