City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, September 12, 2016 7:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto and City Clerk Kim Wasser. Present: 5 - Councilman Jeff Stehman, Councilman Cheryl Brombolich, Councilman Nancy Moss, Councilman Jeff Kypta, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Kevin Hancock of New Community Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT G. SPEAKERS FROM THE FLOOR Joe Ashmann spoke of a Post Dispatch article regarding incentives and tax abatement. He mentioned the Italian Fest and founders. City of Collinsville Page 1 Printed on 10/5/2016 City Council Minutes - Final September 12, 2016 Eulamay Shephard inquired of the $50 assessment charge on late water and sewage bills. Mayor Miller advised her that staff will address her concerns under Staff Comments. Wanda Karibian spoke of her business, A-1 Rental, and how several bars/restaurants have affected parking along Main St. She spoke of the number of parking spaces available for each business. She asked that each business be assigned 1 parking space for loading and unloading purposes. She also mentioned trash and debris along Main St. sidewalks and indicated the bars should be responsible for clean up. Rob Dorman spoke of a City vehicle not having a decal. He inquired if Council can increase the number of members since the City is homerule. He spoke of a hearing that will be reviewed in Madison County court. He spoke of a previous Council meeting in which 2 members wanted to postpone the meeting. He mentioned City Manager Bair's expenses and various meetings. Phil Astrauskas spoke of TIF funds given to various saloons on Main St. He indicated shopkeepers should be responsible for clean up along their property. He spoke of a moratorium ordinance on new liquor license applications. H. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the 15th anniversary of the September 11, 2001 terrorist attack in New York City and asked for a moment of silence in rememberance of the victims. He mentioned the various activities in honor of the victims. He also spoke of the annual Italian Fest event. I. COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich asked Mr. Dorman to refrain from using curse words while at the podium. She spoke of the petitions submitted by Mr. Dorman and indicated an objection was filed because he lacked the minimum number of required signatures. She indicated the City is not defending or representing her with regards to her filing the objection. She thanked Mr. Ashmann for his participation in the start of the Italian Fest. J. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair asked Public Works Director Dennis Kress to address the water bill fee question. Director Kress indicated the fee the speaking was referring to is a late fee that is accessed on all water accounts that are delinquent. The fee is to offset the labor and expense to the City to process the late fees. The fee had been $25 but Council increased it to $50 to cover the expenses accrued. He explained the water account is subject to the late fee once the account becomes delinquent and is not subject to the physical act of shutting the water off at the meter. Councilman Stehman inquired of the time frame from when the bill is mailed out to when the $50 is accessed and Director Kress indicated it is after a second notice is mailed out which is about 6 weeks City of Collinsville Page 2 Printed on 10/5/2016 City Council Minutes - Final September 12, 2016 all together. Director Kress advised he would gladly speak with the lady who inquired of the $50 fee at the conclusion of the meeting. City Manager Bair introduced the new Community Development Director David Bookless. He also indicated he spoke with Ms. Karibian regarding the parking issue on Main Street. He and Director Bookless will research options to address her concerns. Councilman Moss asked him to explore load zoning options. Councilman Brombolich inquired if the street sweeper runs on the weekend and Director Kress advised it starts on Main St. Monday mornings. It was determined the issue is involving the sidewalk and not necessarily the street area. Sidewalk clean up is usually only done after a festival but Street Dept. employees will pick up debris while emptying trash receptacles. She suggested a volunteer group could clean up the Uptown sidewalks. Mayor Miller indicated it should not be the City's responsibility to clean up the area but rather the respective businesses. He mentioned that this could be addressed through code enforcement efforts or liquor license application process. Councilman Moss agreed. K. CONSENT AGENDA 1. Motion to Approve Payment of Bills for the Period Ending September 2, 2016 in the Amount of $895,910.99 Attachments: Agenda Item Report Board List 08-01-16 Board List 08-19-16 Board List 08-26-16 Board List 09-02-16 2. Motion to Approve Payroll for the Period Ending August 12, 2016, August 26, 2016 & August 31, 2016 in the Amount of $1,040,255.39 Attachments: Agenda Item Report Board List 08-12-16 Board List 08-26-16 Board List FF Bonus 08-31-16 3. Motion to Approve Minutes of the August 8, 2016 Regular Meeting, August 22, 2016 Strategic Session and Regular Meeting City of Collinsville Page 3 Printed on 10/5/2016 City Council Minutes - Final September 12, 2016 Attachments: Agenda Item Report 080816RegMtg.pdf 082216StrategicSession.pdf 082216RegMtg.pdf Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Kypta, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 L. NEW BUSINESS 1. Resolution Giving Preliminary and Final Plat Approval to a Re-subdivision of the Lanter Subdivision Under the Collinsville Subdivision Control Ordinance, Being Designated at Lots 3, 4 & 5 of Lanter Subdivision, Part of the West 1/2 of US Survey 509 Claim 1653, Section 19 & 30, Township 3 North, Range 8 West, of the Third Principal Meridian, Madison County, Illinois (Lanter Subdivision) Attachments: Agenda Item Report Staff Report Resolution Preliminary Plat Final Plat City Manager Bair advised this resolution would approve the preliminary and final plat of the Lanter Subdivision. The subdivision currently has 5 lots. This re-subdivision applies to the 3 northern lots and would combine them into 2 lots making the entire subdivision into 4 lots total. This would allow for a more efficient lot layout. Planning Commission recommended approval. A motion was made by Councilman Moss, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 City of Collinsville Page 4 Printed on 10/5/2016 City Council Minutes - Final September 12, 2016 Abstain: 0 2. Ordinance Establishing a Moratorium on the Issuance of New Liquor Licenses Attachments: Agenda Item Report Ordinance Corporate Counsel Giacoletto advised this ordinance will provide for a 90 day moratorium on the issuance of new liquor license applications and will not apply to renewals. He indicated a moratorium is necessary in order to update the City's Liquor Code. During the moratorium period, applications with exceptions (restaurants) will go before Council for consideration. Mayor Miller agreed with the need for updates. City Manager Bair clarified the moratorium and updates to the Liquor Code is due to the overwhelming request for video gaming parlors. In additional to amendments of the Liquor Code, the Zoning Regulations will be reviewed regarding the permissibility of video gaming facilities. Councilman Brombolich clarified there is a limit on the number of liquor licenses issued to bars that are not restaurants and City Manager Bair confirmed. Councilman Moss indicated it is a good opportunity to review our code and Mayor Miller agreed. A motion was made by Councilman Brombolich, seconded by Councilman Moss to approve. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 M. OLD BUSINESS N. CLOSED SESSION O. ANNOUNCEMENTS City of Collinsville will host a public auction of surplus and forfeited items on Saturday, September 17, 2016 at 10:30am on the parking lot of the old K-mart building - 1101 Beltline Rd. For a list of auction items, please visit our website. Hometown Heroes Banner ceremony will be held on Saturday, September 24, 2016 at 10:00am at the SS. Peter and Paul Church. D.D. Collins House Ribbon Cutting Ceremony and Grand Opening Celebration is scheduled for Saturday, September 24, 2016. Program will start at 1:00pm at the Collinsville Memorial Library - Community Room and Ribbon Cutting ceremony scheduled for 2:30pm at the Collins House. P. ADJOURNMENT City of Collinsville Page 5 Printed on 10/5/2016 City Council Minutes - Final September 12, 2016 A motion was made by Councilman Kypta, seconded by Councilman Stehman to adjourn at 8:14 pm. The motion carried by the following vote: Aye: 5 - Stehman, Brombolich, Moss, Kypta, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 10/5/2016 City Council Minutes - Final September 12, 2016 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 10/5/2016