City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, March 12, 2018 7:00 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:00 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Jeff Stehman, Councilman David Jerome, Councilman Cheryl Brombolich, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Father John Hellrung of Grace Anglican Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Empty Bowl Fundraiser Check Presentation Members of the Collinsville Women's Club presented a check to representatives of the Collinsville Food Pantry in the amount of $17,20542 from the annual Empty Bowl fundraiser which was held on February 14, 2018. Mayor Miller thanked the Women's Club for their efforts and all those who attended the event. 2. New City Employee Introductions: City of Collinsville Page 1 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Troy Eckmann - Street Department Laborer Andy Miles - Street Department Laborer Rob Holston - Facility Maintenance Coordinator Mayor Miller introduced and welcomed new City employees - Troy Eckmann, Andy Miles and Rob Holston. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Public Hearing on Pre-Annexation Agreement - 1 Wagon Wheel Ct. a. Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Motion to open the Public Hearing by Councilman Jerome, seconded by Councilman Stehman. Staff Report: Delivered by Community Development Director David Bookless, who advised the applicant, Monty Lorsbach of 1 Wagon Wheel Ct., presented a pre-annexation agreement to the City. Currently, water is already provided and extending the sanitary sewer system to the area is in the process. He indicated this is a standard pre-annexation agreement that allows property owners to utilize City utilities, property to be annexed into the City's corporate limits once contiguous and will be zoned R-1 (Single-Family) upon annexation. He displayed an aerial map of the property. Councilman Stehman inquired of other residences wishing to connect on to the sewer system. Director Bookless advised he was not aware of any but indicated as septic systems fail they will tap on at that time. Mayor Miller spoke of those interested on the north side of Country Lane. Councilman Brombolich inquired of tracking pre-annexation agreements. City Manager Bair advised they are being tracked and mapped in GIS by City Engineer and City Clerk. He further advised other property owners in the area have expressed interest in connecting onto the sewer system and annexing into City limits. She spoke of the initial sewer project starting with Circle K to which he concurred and advised they (Circle K) paid $60,000 towards the cost of the project. Public Input: None. Motion to adjourn the Public Hearing by Brombolich, seconded by Green. 2. Ordinance Authorizing the Mayor to Execute a Pre-Annexation Agreement Between the City of Collinsville and Monty Lorsbach (1 Wagon Wheel Ct.) City of Collinsville Page 2 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Attachments: Agenda Item Report Ordinance Petition and Agreement Plat Map Planning Commission Staff Report Planning Commission Meeting Minutes 02082018 Director Bookless advised this ordinance authorizes the Mayor to execute a pre-annexation agreement. A motion was made by Councilman Jerome, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION 1. Attachments: Staff Memo City Manager Bair spoke of the Capital Improvement Plan (CIP) as adopted in August 2017 and indicated the need to periodically update the plan accordingly. He mentioned recent changes to include the addition of a Parks and Recreation Department and consolidation with Gateway Center as reasons to update the plan. He further advised this discussion will consist of an up to date overview of the CIP with amendments coming in the summer of 2018. Assistant City Manager Derek Jackson advised the current CIP is a 6 year plan, 2017 through 2022. He described the purpose of the CIP as being a planning tool to schedule and finance projects within the various departments (Public Works, Fire, Police, Community Development and Administration). He mentioned changes that have occurred since the plan was adopted being a newly developed Parks and Recreation Department and the consolidation with Gateway Convention Center on May 1, 2018. Assistant City Manager Jackson gave an overview of projects done and proposed amendments for the various funds and departments. He highlighted the proposed amendments within the Capital Fund: Administration - IT Equipment Replacement, PC Refresh, City Fleet Pool Car Replacement. He explained the fleet vehicles were ordered September 2017 but were on back order and were not received until 2018 so funds will need to be moved from 2017 to 2018. City Manager Bair explained the amount projected for pool cars is adjusted to reflect recently acquired vehicles. City of Collinsville Page 3 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Fire - amendments are primarily in regards to financing of vehicles. He spoke of additional projects to be added to the CIP which includes a replacement for the Granicus/Legistar server within the Administration Department and emergency purchase of a wastewater grinder and an equipped vehicle for the Facility Maintenance Coordinator within the Public Works Department. Parks and Recreation - Director Kimberly Caughran spoke of the various proposed improvements at Woodland Park to include picnic tables, benches, replacement of playground and surface pad, and accessible pathways. She further indicated the City would apply for grants in 2019 for other improvements consisting of replacing shelters at Woodland Park, parking lot improvements and associated costs. Councilman Brombolich inquired of lake improvements Director Caughran indicated the Department of Natural Resources will be conducting a study of the lake and submit suggested improvements. Assistant City Manager Jackson spoke of projects within the TIF #1 Fund to include digital sign in front of City Hall, Clay Street Streetscape, and Eastport Water Main Extension. He indicated the digital sign came in over budget. He spoke of the Clay Street Streetscape project coming in way under budget due to the various grants sought. He next spoke of the Water and Waste Water Fund as being an Enterprise Fund. He indicated purchases regarding vehicles and equipment came in under budget for 2017. He spoke of the rehabilitation project for manholes and sewer main coming in over budget. City Engineer Troy Turner indicated the overage was due to collapsed manhole cover that was an emergency purchase. Assistant City Manager Jackson spoke of the Motor Fuel Tax Fund. He indicated funds associated with the reconstruction of Sugar Loaf Road will need to reallocated from 2017 to 2018 with the delay due to IDOT policies. City Manager Bair indicated that costs associated with the improvements of the Beltline/Keebler Road intersection was partially funded with MFT funds. He (Jackson) spoke of the Animal Shelter Fund which had a single project slated for 2017 that included the replacement of the Animal Control vehicle. This project came in under budget. Assistant City Manager Jackson mentioned the Northeast Business District Fund. He spoke of the intersection improvements at Beltline/Keebler which came in under budget with the help of State grants. Next, he spoke of the Police Forfeiture Fund which includes renovations at the Police Department. He advised that no projects were scheduled for 2017 for the Police Vehicle Fund. He spoke of proposed amendments related to Pubic Works projects. He highlighted 2017 completed projects that included 1,200 feet of new sidewalks, 1,400 feet of curbs, and 10 ADA ramps. He mentioned being under budget for the sidewalk program and spoke of manpower issues. City Manager Bair spoke of the amount of work to be done with one crew. He further advised that the work done in 2017 came out of the Capital Improvement Fund but future work will be paid for out of other available funds accordingly such as projects in the Uptown area funded with TIF #1 funds. City City of Collinsville Page 4 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Engineer Turner spoke of the vast amount of mill and overlay work that was done that accounted for much of the crews time. He explained that the crew that does the prep work (roadway shoulder, curb and gutters) is the same crew that does the mill and overlay. Councilman Brombolich indicated a cost savings to do such work in-house versus contracting the work to which City Engineer Turner and City Manager Bair agreed. Councilman Jerome inquired of the Uptown stormwater rehab has been moved to 2019. City Engineer Turner confirmed and explained the reason was to allow for other infrastructure projects and associated costs to be bid out as a single project for a lower cost rate. City Manager Bair also explained that the resurfacing project in the Uptown area is slated for 2019 to allow for other infrastructure improvements City Engineer Turner spoke of the ITEP grant that was applied for. Awarding of the grant is scheduled for April for a 2019 construction year. Councilman Brombolich inquired of Main Street resurfacing to which City Engineer Turner advised it is scheduled to start in June 2018. Assistant City Manager Jackson indicated that most of the amendments will involve the Public Works Department. Assistant City Manager Jackson highlighted deleted projects. He indicated the street sweeper is not being deleted but rather a change in funding source from Capital Projects Fund to MFT. He mentioned the removal of the Eastport Plaza Fiber Installation project as this is already in place and confirmed by Charter Spectrum. He mentioned amendments associated with the Police Department to include remodeling of the Evidence Room, Clerk/Records and Investigations areas. He also spoke of the 3% increase associated with the patrol vehicle replacement program. Councilman Brombolich thanked staff for providing all the detailed information regarding projects completed and the status of those to be done. City Manager Bair indicated that staff completed an audit of the projects that were done and plans on associating a numbering system for all projects and associated documents for recording purposes. He also mentioned finding funding sources for needed improvements. Councilman Jerome spoke of the unknown costs associated with improvements in the Parks and Recreation Department. Mayor Miller spoke of the process for improvements to be done. 2. Economic Development Incentive Policies Mayor Miller announced that this item will be discussed at a future meeting. H. SPEAKERS FROM THE FLOOR Katie Stuart, State Representative for 112th District, introduced herself and spoke of the state's budget. She spoke of a town hall type of meeting for Veterans. Scott Rayho referenced Splash City and Willoughby Farms as jewels of the City and thanked the City of Collinsville Page 5 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Council for their consideration in the matter. He mentioned issues involving the Collinsville Area Recreation District. He spoke highly of the volunteers of Willoughby Farms. He mentioned having an advisory board for the parks. He invited the public to attend the Planning Commission's meeting regarding the comprehensive plan review. Mary Drumm spoke of the micro brewery and inquired of Councilman Jerome the time frame of which generated sales tax will be received and the number of employees. Councilman Jerome advised her this information was identified in the presentation held at a previous Council meeting. She spoke of property tax increases. She spoke of the term saloon being used for other establishments. Councilman Jerome explained the difference of a saloon that only sells alcohol verses an establishment that sells food and beverages. She spoke of things for the youth to do. Phil Astrauskas mentioned an article in the Business Journal regarding 1% Food and Beverage Tax. He indicated he was in favor of dissolving the Civil Service Commission. He spoke of the Google definition for saloon. He asked about sidewalks on Summit Street. He asked Council for their opinions on the 1% sales tax. He inquired of the progress regarding the sewer system. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the Empty Bowl fundraiser event. He thanked the Collinsville Women's Club for their efforts and citizens for their support. He mentioned the alumni softball game event to be held at the Collinsville Jaycee's field on March 24. The event is a fundraiser for a new memorial scoreboard in honor of former Coach and Mayor Stan Schaeffer. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich thanked staff for presenting an update on the Capital Improvement Plan regarding projects that have been done recently. She mentioned the City making improvements to the parks and indicated a draft plan is in the works. She spoke of having a good balance for community efforts. She indicated that over $750,000 in street improvements were done last year. She spoke of the progress that has been done recently. Councilman Jerome advised that our Parks Department will focus on things for the youth. He mentioned disc golf, fishing at the lake and other potential activities. He mentioned the need to balance and prioritize efforts for enhancing parks and recreational activities. Councilman Green thanked all those who participated in the Collinsville Community Collaboration (C3) and the Economic Development Commission events. She spoke of the Kids Corner hosted by the YMCA. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair highlighted information from the Ardent Spirits presentation. He indicated they will have 20 employees (7 full-time) with a payroll exceeding $600,000. He indicated revenues as being conservative as well as property tax increase based on value. He estimated about 6 years as the return on the investment. He spoke of the lack of City improvements over a 5 year time span and the City of Collinsville Page 6 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 need to catch up. He mentioned the tremendous cost for sidewalks on Summit due to the grade of the street and ADA requirements. He further mentioned the need to address issues on existing streets and sidewalks. He mentioned the pre-annexation agreement ordinance just approved in relation to the sewer system expansion on Country Lane. He explained the funds generated from the Food and Beverage Tax are needed to supplement financial needs of the Gateway Center and parks. He indicated that additional funding sources are being sought as improvement needs far outweigh available funds. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending March 2, 2018, in the Amount of $712,820.38 Attachments: Agenda Item Report BOARD LIST 02-23-18 BOARD LIST 03-02-18 2. Motion to Approve Payroll for the Period Ending February 23, 2018, in the Amount of $586,800.91 Attachments: Agenda Item Report Board List 02-23-18.pdf 3. Motion to Approve Minutes of the February 26, 2018 Regular Meeting Attachments: Agenda Item Report 02262018RegMtg.pdf Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Sign an Agreement with the Collinsville Community Unit School District 10 (Ball Fields) City of Collinsville Page 7 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Attachments: Agenda Item Report Ordinance Agreement - Softball Fields (Jaycee Sports Complex) Agreement - Fletcher Field (Woodland Park) Overview by Parks and Recreation Director Kimberly Caughran, advised these two agreements allows the school district to use the ball fields. She indicated the need to update the agreements as they were previously between CARD and the school district. She advised the City will maintain the softball fields and the school district to handle the maintenance of the baseball field (Fletcher Field) in Woodland Park. City Manager Bair advised the City's intent was to no charge the school district for the use of these fields but they requested that they (school district) be the only authorized users; therefore, restricting the City from allowing other users and possibly additional revenue. The school district was in agreement to paying for the use. Councilman Jerome inquired of concession profits. Director Caughran advised the City will operate the concession stand and maintaining profits. He inquired of using the concession stand as fundraising opportunities. She advised that has not been discussed but could be considered. Mayor Miller spoke of the hard work, time and efforts by the players and their parents on maintaining the ball fields. Councilman Brombolich spoke of the efforts by Kahok Booster Club and Collinsville Extreme in maintaining the fields for many years. A motion was made by Councilman Brombolich, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing Professional Services Agreement with Oates & Associates in the Amount of $135,613 for Preliminary Engineering Services for the Reconstruction of Sugar Loaf Road (Section 14-00101-00-PV & 15-00101-00-PV). Attachments: Agenda Item Report Ordinance Agreement Proposal Troy Turner, City Engineer, spoke of the process regarding the reconstruction project of Sugar Loaf Road and IDOT requirements. He explained that this agreement allows Oates and Associates to do the preliminary and design engineering services. He indicated the contract amount is not to exceed City of Collinsville Page 8 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 $135,613. He described the project as starting at Rt. 157 and ends 1,800 feet east on Sugar Loaf Road. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the Mayor to Sign an Easement Agreement with Ameren Illinois Company (Mulberry Street Gas Line) Attachments: Agenda Item Report Ordinance Easement Agreement City Engineer Turner spoke of the City's property on Mulberry Street and Ameren's easement for a high pressure gas main. He advised that Ameren approached the City regarding slope stability. The City graded the slope to ensure stability of the gas main. Ameren recently presented the City with an easement agreement authorizing the dedication of the area for stabilization and support of the gas main. Ameren has offered to compensate the City for the easement. He explained that Ameren has an easement for the gas main but this is an additional easement for property adjacent to the main. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution Authorizing the Mayor to Enter into Agreements for Electricity Supply with Competitive Suppliers through Affordable Gas and Electric Attachments: Agenda Item Report Resolution Overview by City Engineer Turner, indicated this ordinance allows the City to start the procurement process of soliciting electricity supply from competitive suppliers with Affordable Gas and Electric (AGE) as our agent. AGE has agreed to give a portion of the commission to the Collinsville Chamber of Commerce. If a favorable agreement is found for the City, the Mayor would be authorized to sign the agreement and if not, no action would be taken. Councilman Jerome expressed concern since Ameren is in the process of relocating their headquarters City of Collinsville Page 9 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 to Collinsville. Jordan Haarmann, representative of AGE, explained that energy is based on a supply portion and a delivery portion. He indicated that Ameren is regulated on the delivery and that portion will not change. This is regarding the unregulated supply portion of energy. AGE will manage and seek lower electricity prices for City owned property. He advised that there will be no impact on the Ameren franchise agreement. He also indicated that the City gets an ample amount of natural gas free from Ameren so AGE will not solicit for natural gas. He mentioned a potential $20,000 annual savings by negotiating electricity rates. He further explained that since the City is involved in the Chamber of Commerce, AGE can leverage similar electricity rates for the business community. Councilman Jerome inquired of the terms. Mr. Haarmann explained the different types of accounts that the City has but recommends combining them to allow for bulk negotiations in the year 2020. Councilman Jerome asked if the user will notice a difference if the supplier changes to which Mr. Haarmann indicated they will not and advised the invoices may still come from Ameren with a lower rate. Mayor Miller clarified that this is only for City owned properties (City Hall, Police Station, Fire Station) and not the community. Councilman Jerome inquired of the risk of losing the natural gas bonus from Ameren. City Engineer Turner indicated the Ameren agreement is written in a way to allow for the City to receive natural gas and electricity for street lamps and traffic lights. A motion was made by Councilman Brombolich, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Authorizing the Mayor to Sign an Agreement with the Alton Regional Convention and Visitors Bureau (ARCVB) Attachments: Agenda Item Report Ordinance Agreement City Manager Bair spoke of the previously approved resolution changing the City's affiliation to the Alton Regional Convention and Visitors Bureau (ARCVB). He indicated this agreement would allow for services to be provided by ARCVB effective May 1, 2018. He further advised that ARCVB is in the process of changing their name to Great Rivers and Routes. The cost of the agreement is $100,000 which will be paid for with funds from the Hotel/Motel Tax. ARCVB will have a full-time staff member dedicated to Collinsville. The term of the agreement is for 1 year and can be negotiated at that time. Councilman Jerome spoke of comments from others indicating they were glad to see that Collinsville was going with this program as many of the hotels use the program already and would encourage City of Collinsville Page 10 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 tourism leads. A motion was made by Councilman Jerome, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Providing for the Dissolution of the Civil Service Commission Attachments: Agenda Item Report Ordinance City Manager Bair spoke of Attorney Lowenbaum's previously made comments regarding dissolving the Civil Service Commission. He indicated the commission was established in 1967 and that it is not performing as it was intended. This ordinance would dissolve the Civil Service Commission. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Ordinance Providing for the Transfer of Splash City, Willoughby Farm, and Other Assets from the Collinsville Area Recreation District to the City of Collinsville Overview by City Manager Bair, who advised that within 10 days upon approval by both parties, this ordinance would transfer ownership of Splash City and Willoughby Farm properties to the City. CARD would operate Splash City through the 2018 season. He indicated other communities who have successfully ran and operated an aqua park and spoke of this as being an opportunity for the City in offering services for the youth. He highlighted the terms of the agreement which includes a payment of $25,000 within 10 days, $125,000 in PEP Grant funds which was awarded to CARD for Splash City, and $100,000 upon the dissolution of the Collinsville Area Recreation District. He spoke of the recent activities involving CARD dispersing ownership of their properties in order to eventually dissolve the district. He further advised that Collinsville will support the disconnection of properties from CARD, disconnect all City owned properties from CARD, and support the dissolution. He indicated that if CARD dissolves the debit remains requiring everyone to continue to pay down the debit. He mentioned the property on Vivian St. that CARD wanted to sell as a separate parcel from Willoughby Farm. He advised that both parties have agreed to deduct the appraised value amount of the property from the final $100,000 payment. The anticipated value is $20,000-$30,000. City of Collinsville Page 11 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Councilman Brombolich clarified the process and indicated that if CARD dissolves there is no reason for anyone to petition to be removed from CARD as everyone would automatically be removed upon their dissolution but still continues to pay the debit services to which City Manager Bair confirmed. He further indicated that disconnection is the same as dissolution with everyone still paying down the debit. Councilman Jerome referred to this process as an "euthanasia of CARD by CARD." He further clarified that they (CARD) is asking for assistance to dissolve by dispersing ownership of their properties. City Manager Bair agreed. Councilman Brombolich inquired of the operations of Willoughby Farm. City Manager Bair indicated that Willoughby Farm will come under the umbrella of the Parks Department but does not foresee changes. He further advised that CARD will maintain, operate and receive revenues from Splash City during the 2018 swim season; however, the City will be allowed to use the CARD building for office space and will house Parks Department. Councilman Stehman clarified that the debit associated with CARD was accrued prior to the City taking ownership and the debit does not become the responsibility of the City. He suggested the creation of a facts sheet to help eliminate confusion or false information. City Manager Bair advised that a joint press release outlining factual information will be distributed. Councilman Green asked if CARD would still be hosting their other summer programs. City Manager Bair indicated that he did not know their intentions for other programs. Mayor Miller referred to Willoughby Farm as a tremendous asset to the City. He mentioned the valuable staff and volunteers who have maintained the property. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 8:42 pm. The motion carried by the following vote: City of Collinsville Page 12 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 Aye: 5 - Stehman, Jerome, Brombolich, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 13 Printed on 5/7/2018 City Council Minutes - Final March 12, 2018 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 14 Printed on 5/7/2018