City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, June 11, 2018 7:00 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:00 pm. B. ROLL CALL Present: 4 - Councilman David Jerome, Councilman Cheryl Brombolich, Councilman Jeff Stehman, and Mayor John Miller Absent: 1 - Councilman Donna Green C. INVOCATION Delivered by Pastor Scott Adle of Good Shepherd Lutheran Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Public Hearing on Annexation Agreement - 108 E. Country Lane a. Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Motion to open the Public Hearing by Councilman Brombolich, second by Councilman Stehman. City of Collinsville Page 1 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Staff Report: Community Development Director David Bookless advised this is a pre-annexation agreement with Lorilee Sebesta of 108 E. Country Lane and the City. He identified it as a standard pre-annexation agreement that will allow for city utilities. Once contiguous, the property will be annexed into the City and zoned R-1. He advised that a sewer connection has already been established due to a failing septic system. Ms. Sebesta provided the City with an easement for the sewer extension. He further advised that Planning Commission recommended approval. Councilman Brombolich inquired of City limits being at Knights Bridge, approximately 5 lots away, to which Director Bookless confirmed. He mentioned a previous annexation just south of this property, 9 Langan. Public Input: None Motion to adjourn the Public Hearing by Councilman Stehman, second by Councilman Jerome. 2. Ordinance Authorizing the Mayor to Execute a Pre-Annexation Agreement Between the City of Collinsville and Lorilee Sebesta for Property Located at 108 E. Country Lane Attachments: Agenda Item Report Ordinance Petition Agreement Staff Report for Planning Commission Planning Commission Minutes 05-10-2018 (DRAFT) A motion was made by Councilman Jerome, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR Bob DesPain spoke of May 14 meeting in which a speaker did not identify himself. He spoke of the rules governing speakers from the floor, Ron Chiarottino spoke of a dog running loose that attempted to attack him and his neighbor. He mentioned reporting the incident to Animal Control. He spoke of his conversation with Animal Control personnel and a member of the Police Department. City of Collinsville Page 2 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Phil Astrauskas spoke of the home inspection process and inquired of invasion of privacy for renters. He spoke of his building permit that had expired. He mentioned a code violation at 219 Seminary and tall grass at 103 Glen. He thanked the City for removing the barrels from water tower. He also mentioned the number of Council members. Phil Astrauskas Jr. spoke of the inspection process time frame. He mentioned window screens as being addressed in the property maintenance code. He inquired of restaurants with open doors and no screens. He spoke of electrical panels. He inquired of the process for homes without utilities. Christine (last name unknown) mentioned the occupancy permit program. She mentioned an issue involving her neighbor and felt as if her complaint was dismissed by the Police Department. She spoke of tall grass at homes in foreclosure and a derelict vehicle near her home. She expressed concerned about property value. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller mentioned the Horseradish Fest that was held last weekend on Main Street. He spoke of positive comments he has received regarding the condition of our parks and thanked Kimberly Caughran for her efforts. He mentioned it was City Manager Bair's birthday. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich confirmed with City Manager Bair that he will address comments regarding the occupancy permit program. Councilman Jerome congratulated the Horseradish Festival committee for a great event. Councilman Brombolich thanked the WalMart Neighborhood Market employees for volunteering their time to paint the Woodland Park dugouts. Mayor Miller also thanked Home Depot for donated the paint. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Mitch Bair explained the occupancy permit inspection process still has a two (2) year provision. He further explained that an additional inspection is not required unless the sale of the property or tenant occupancy changes after two (2) years. He advised other issues will be addressed later. City Engineer Troy Turner gave an update regarding the Main Street resurfacing project. He advised Christ Brothers was awarded the contract. Construction will start June 25 and expected to be completed by July 25. He indicated this will not interrupt Uptown events. Derek Jackson, Assistant City Manager, announced a hazardous waste drop off event to be held on Saturday, June 23 at the Gateway Center parking lot. He advised this program is a joint effort with Madison County. He indicated the event is free to all Collinsville residents in both counties. City of Collinsville Page 3 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Kimberly Caughran, Parks and Recreation Director, spoke of and displayed pictures of employees from WalMart Neighborhood Market painting the baseball dugouts with donated materials from Home Depot. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending June 1, 2018 in the Amount of $653,282.37 Attachments: Agenda Item Report BOARD LIST 04-01-18 BOARD LIST 05-25-18 BOARD LIST 06-01-18 2. Motion to Approve Payroll for the Period Ending May 18, 2018, in the Amount of $620,851.96 Attachments: Agenda Item Report Board List 05-18-18.pdf 3. Motion to Approve Minutes of the May 29, 2018 Regular Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Brombolich, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 M. NEW BUSINESS 1. Ordinance to Approve Collective Bargaining Agreement between the Fraternal Order of Police, Lodge No. 103 and The City of Collinsville Attachments: Agenda Item Report Ordinance Agreement Arbitrator Award City of Collinsville Page 4 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Before giving an overview, Police Chief Steve Evans told members of the public that he would be available after the Council meeting to speak with them regarding the issues they addressed. He indicated the previous FOP agreement expired on December 31, 2016. He advised the City attempted negotiations long before the expiration date to no avail. He spoke of the negotiations process, initial offer and obstacles; therefore, making it necessary to proceed with mediation. The federal mediator determined the only option was for arbitration. An agreement was reached with the exception of retroactivity on pay raises. He advised that Labor Counsel prepared documents outlining an intentional delay on behalf of the union. However, the arbitrator ruled in the union's favor for retroactivity. Chief Evans advised the City's intention is to begin future negotiations six (6) months before expiration. He highlighted changes in the agreement to include language regarding the Acting Shift Sergeant, date clothing allowance is available, updated initial issue of equipment, clarified language of subcontracted assignments, and provides for 1 hour of straight pay for court stand-by with stipulations. He mentioned other changes to reflect statutory mandates. He spoke of wage increases: 2017 - 2.75% 2018 - 2.00% 2019 - 2.00% City Manager Bair spoke of the City's intention of having all of the union contracts expire at the same time, December 31, 2019. He indicated that all but the Firefighter's contract has been ratified. He mentioned the new hire package that was offered. He spoke of the issue surrounding retroactivity. Attorney Michael Lowenbaum spoke of the history of allowing for retroactivity. He advised each bargaining unit was informed, in advance, the City would not allow for retroactivity. He further advised the FOP waited until other contracts were resolved before meeting with the City to start negotiations and even cancelled a meeting. He spoke of interest arbitration. A motion was made by Councilman Stehman, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 2. Ordinance to Award Bid and Authorize the Purchase of Three (3) Police Department Utility Vehicles from Jack Schmitt Ford in the Amount of $98,746.20 and Authorize the Purchase of Vehicle Equipment from Trueline Communications in the Amount of $17,817.00 City of Collinsville Page 5 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Attachments: Agenda Item Report Ordinance 2017 CIP Police Dept Project Jack Schmitt Price Trueline Invoice Fleet Replacement Program - Amended Chief Evans advised that three (3) Ford Police Interceptor Utility Vehicles were budgeted for. He advised Jack Schmitt Ford submitted a bid of $32,915.40 per vehicle ($98,746.20 total). He indicated the project was approved in the CIP with a projected amount of $112,500. He further advised the amount is over the projected amount when including the entire project (equipment and installation). He broke down the total costs of the project: Vehicles - $98,746.20 Emergency Equipment - $17,817.00 Equipment Installation - $4,350.00 Paint and Graphics - $2,745.00 Auctioned replaced vehicles brought in more than trade in value - ($4,207) Total - $119,451.20 ($6,951.20 over approved CIP projected amount) He advised this is the fifth year of purchasing three (3) vehicles. He spoke of the need to replace an aging fleet and transition from a Ford Crown Victoria to Explorer since Ford stopped making the Crown Vics. He explained the need to purchase new equipment as the Explorers could not accommodate the Crown Vic equipment. He advised the transition is complete and future replacements will allow for equipment to be transferred. He spoke of amending the fleet replacement policy based on year of vehicle, mileage and maintenance costs. City Manager Bair mentioned the aggressive catch up that was necessary. He advised policies will be reviewed and propose to amend the CIP later this year accordingly. Chief Evans spoke of another amendment to the CIP in which the Police Department does not need to replace an unmarked car. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 3 - Jerome, Stehman, and Miller Nay: 1 - Brombolich Absent: 1 - Green Abstain: 0 3. Ordinance to Authorize the Purchase of the WatchGuard 4 RE In-Car Camera System from WatchGuard Video in the Amount of $100,625 and the Installation of the Camera System by Trueline Group in the Amount of $9,000 City of Collinsville Page 6 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Attachments: Agenda Item Report Ordinance CIP-Dashcam Replacement WatchGuard Sole Source Letter Notice of State Grant Award WatchGuard Estimate Trueline Estimate Chief Evans spoke of the replacement project for in-car cameras as a key CIP project. He spoke of issues with the current camera system (L3) to include poor performance, non-existing customer service and end of life on the systems. A $100,000 was budgeted for the replacement of in-cameras and slated for 2019. Recently, the Illinois Law Enforcement Training and Standards Board offered a grant opportunity for the reimbursement of purchases of in-car cameras for law enforcement vehicles. Lt. Eric Herman wrote the grant and the Collinsville Police Department was awarded $75,000 for the purchase of in-car cameras. The grant stipulates the purchase deadline is June 15 and installation by August 15, 2018. He advised the department researched various manufacturers and stipulated the need to consider a seamless integration between in-car and body worn cameras. They chose WatchGuard Video for various reasons. He further advised they offered the system at a better price as a sole source provider versus what was offered through Illinois state contract. He defined the project costs: WatchGuard In-Car Cameras for 18 cars - $100,625.00 Installation - $9,000.00 Grant Reimbursement - ($75,000.00) Total - $34,625 ($65,375 under budget) Councilman Jerome thanked the Police Department for seeking out the grant. Mayor Miller inquired of the $3,300.00 maintenance fee. Chief Evans advised that is an annual maintenance fee that covers all the cameras. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 4. Resolution of the City of Collinsville Designating the CMC Rotary Club as the Beneficiary of the Charitable Proceeds for the 2019 Festival of Trees City of Collinsville Page 7 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Attachments: Agenda Item Report Resolution CMC Rotary Club Application Festival of Trees - List of Selected Beneficiaries Overview by Cindy Warke, Executive Director of the Gateway Center, who advised this resolution would designate the CMC (Collinsville Maryville Caseyville) Rotary Club as the beneficiary of the charitable proceeds for the 2019 Festival of Trees. She advised the CMC Rotary Club was the only applicant. The CMC Rotary Club has made a committment to invest the proceeds in the Rotary pavilion at Woodland Park. The project would be completed in 2020. She mentioned previous beneficiaries and their projects. She spoke of the benefits of the Festival of Trees event to recipients, the community, and Gateway Center. She mentioned successful projects that has impacted Collinsville as a result of the festival (scholarships for Unit 10 graduates, handicapped accessibility efforts at Willoughby Farm, restoration work at the Miner's Theatre, literacy program, and Tote Me Home project for local children). If the CMC Rotary is selected, it is estimated that between $28,000 to $39,000 in net proceeds will be invested in our park. She mentioned that the Collinsville Junior Service Club as being the 2018 recipient who is also designating their proceeds for park enhancement efforts. Staff recommends approving CMC Rotary as the 2019 beneficiary. Mayor Miller spoke of the Festival of Trees as being a premier event with substantial benefits to our community. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 5. Resolution in Support of and Authorizing the Mayor to Apply for the Metro East Park and Recreation District Reimbursement Grant Funds Attachments: Agenda Item Report Resolution Director Caughran indicated this resolution would be in support of a grant application for the 2019 MEPRD reimbursement program. Funds will be used to replace all shelters and the amphitheater in Woodland Park. She advised 40% of the total costs are reimburseable. The total project costs would not exceed $600,000 with a reimbursement amount of $240,000. She further advised that local match funds would come from hotel/motel tax. Councilman Jerome spoke of the need for improvements and the benefits of having access to grant funds to assist in efforts. City of Collinsville Page 8 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 City Manager Bair advised the $600,000 as being a high end estimate. Councilman Stehman inquired of improvements to the amphitheater. Director Caughran advised the entire structure would be replaced. Councilman Brombolich mentioned the need of having to play catch up (equipment, street repairs, etc.) and spoke of the park improvements as having a big impact on the community. Mayor Miller mentioned proposing to his wife over 49 years ago at the amphitheater. A motion was made by Councilman Stehman, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session to discuss in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees 2. Collective bargaining 3. The selection or performance of a person in a public office 5. The purchase or lease of real property A motion was made by Councilman Stehman, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Brombolich to adjourn at 8:06 pm. The motion carried by the following vote: City of Collinsville Page 9 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 Aye: 4 - Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 City of Collinsville Page 10 Printed on 7/10/2018 City Council Minutes - Final June 11, 2018 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 11 Printed on 7/10/2018