City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, July 23, 2018 7:00 PM Council Chambers A. CALL MEETING TO ORDER Meeting called to order by Mayor Miller at 7:00 pm. B. ROLL CALL Also present: Assistant City Manager Derek Jackson, Corporate Counsel Steve Giacoletto and Deputy Clerk Kendra Cunningham. Present: 5 - Councilman David Jerome, Councilman Cheryl Brombolich, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor David Amsden of Navigation Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of the July 2018 Yard of the Month Award to Dianne Briddell of 16 Somerset Place Attachments: Agenda Item Report Mayor Miller announced this item was being pulled from the agenda as the recipients were unable to attend. City of Collinsville Page 1 Printed on 8/21/2018 City Council Minutes - Final July 23, 2018 2. New Employee Introductions: Jessica Wiedeman - Superintendent of Aquatics Cheryl Riley - Superintendent of Recreation Jeff Svoboda - part time Property Maintenance Inspector Mayor Miller introduced and welcomed the new City employees. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Rezoning Real Estate Owned by Text Party Inc. Located at 107-109 E. Main St. to a Planned Uptown Collinsville District Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Planning Commission Meeting Minutes 071218 - Draft Overview by Community Development Director David Bookless, who advised 107-109 E. Main St., Monster Vinyl, is asking to rezone from B-2 to Planned UCD in order to allow for a recording studio. He advised that a recording studio is a planned use. He indicated the Planning Commission recommended approval with conditions to include a sound and vibration absorption to be in place as well as no live performances to be allowed without first obtaining a special event permit. He displayed an aerial map of the location. Staff has reviewed and is satisfied with the sound baffling plans. Councilman Jerome indicated planned districts are preferred to allow for variability to which Director Bookless agreed. Mayor Miller asked if the plans have been reviewed by the Building Official and Fire personnel. Director Bookless advised a development assistance team meeting occurred at which time plans were reviewed by such personnel. A motion was made by Councilman Jerome, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Jerome, Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION 1. Discussion Regarding the Amendment of the Liquor Code City of Collinsville Page 2 Printed on 8/21/2018 City Council Minutes - Final July 23, 2018 Attachments: Staff Memo Draft Liquor Code Ordinance 2018 - 2 redline Draft Liquor Code Ordinance 2018 - 2 clean Asst. City Manager Jackson indicated this as a continued discussion regarding the amendments to the City's liquor code. The draft ordinance was posted online and distributed to Council for review. Various discussions were had regarding the mobile bartender aspect and Corporate Counsel has added language to ensure professionalism with such. He asked Council for additional questions or concerns regarding the draft ordinance before presenting at the August 13 meeting. Councilman Brombolich indicated the amendments are clear. Councilman Stehman clarified that this ordinance is similar to that of other municipalities to which Asst. City Manager Jackson concurred. He (Jackson) further advised staff contacted the State of Illinois Liquor Control Commission for guidance. Mayor Miller inquired of dram shop insurance for a mobile bartender. Attorney Giacoletto advised each vendor will be required to have insurance and proof will be required to be submitted along with their application. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller mentioned Kruta's Bakery receiving the Illinois Made Award. He spoke of the Smokin' on Main BBQ event to be held this coming weekend. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich clarified the Smokin' on Main event is scheduled for Saturday and Sunday. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Asst. City Manager Jackson played a video from City Manager Bair regarding City updates. He spoke of Governor Rauner presenting a grant awarded to the Collinsville Fire Dept. for the purchase of equipment. He spoke of the Horseradish Fest that was recently held on Main Street. This was the first time the event was held in the Uptown area. This year marks the first time the Horseradish Fest has made a profit with an estimated attendance of 24,000 people. He spoke of the event having an economic impact to the City of $1.8 million. He mentioned the upcoming Smokin' on Main event. Asst. City Manager Jackson indicated that all of the Smokin' on Main proceeds will be donated to the Collinsville Food Pantry and U.S. Veteran's Foundation. He mentioned Gov. Rauner and State Fire Marshal hosting the grant presentation in Collinsville. Councilman Brombolich inquired of the additional grant listed. Fire Chief Kevin Edmond advised the Fire Department was also awarded a $2,950 grant from Factory Mutual Global Insurance for inspections and fire plans. City of Collinsville Page 3 Printed on 8/21/2018 City Council Minutes - Final July 23, 2018 Mayor Miller indicated the $26,000 grant represents 10 full sets of personal protective equipment (turnout gear). He advised the State gave $2.2 million in grants with majority going towards volunteer departments. L. CONSENT AGENDA Deputy City Clerk Cunningham read the Consent Agenda. Councilman Brombolich inquired of the ending date for Payroll as the item reads June 30 but the slide indicates June 15. Asst. City Manager Jackson indicated the slide had a typo and should read ending date of June 30. Councilman Jerome asked that the approval of the minutes from the July 9 meeting to be pulled from Consent and placed as a New Business item. Mayor Miller announced that item #3. Motion to Approve Minutes of the July 9 meeting will be placed as a New Business item and voted on separately. 1. Motion to Approve Payment of Bills for the Period Ending July 13, 2018, in the Amount of $1,428,343.07 Attachments: Agenda Item Report BOARD LIST 06-01-18 BOARD LIST 07-06-18 BOARD LIST 07-13-18 2. Motion to Approve Payroll for the Period Ending June 30, 2018, in the Amount of $656,212.20 Attachments: Agenda Item Report Board List 07-06-18.pdf Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Jerome, Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Establishing a Cool Cities Committee for the City of Collinsville, Illinois City of Collinsville Page 4 Printed on 8/21/2018 City Council Minutes - Final July 23, 2018 Attachments: Agenda Item Report Ordinance Green Business Challenge Overview by Asst. City Manager Jackson, who advised this ordinance would establish an advisory committee. He mentioned other municipalities that has a Cool Cities Committee and indicated it is a Sierra Club initiative. Their goal is to reduce a community's carbon footprint. The committee will be comprised of 5 volunteer members consisting of staggered 3 year terms. Mayor Miller indicated he watched the meeting in which several individuals spoke of their efforts to which he was in agreement with. He recently was informed that some of the apartment complexes do not have recycling available and asked that the committee look into options. A motion was made by Councilman Green, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Jerome, Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance to Award Bid and Authorize Purchase of Six (6) Drinking Fountains from Most Dependable Fountains in the Amount of $16,320 Attachments: Agenda Item Report Ordinance MDF Bid Kimberly Caughran, Parks and Recreation Director, advised the City received 1 bid for the replacement of drinking fountains within Woodland Park which is a part of the 2018 Metro East Parks and Recreation District grant. The project cost came in under budget and will be part of the 40% reimbursed grant funding. She indicated this project will replace 6 fountains in Woodland Park. All 6 fountains will be ADA accessible and 3 will have a pet bowl. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing a Professional Service Agreement with R.E. Pedrotti Co., Inc. in the Amount of $30,510 (Wastewater Treatment Plant's Software and Hardware Upgrade for Security Control and Data Acquisition) City of Collinsville Page 5 Printed on 8/21/2018 City Council Minutes - Final July 23, 2018 Attachments: Agenda Item Report Ordinance REP Proposal Overview by Public Works Director Dennis Kress, who advised this ordinance will provide for an upgrade to the Security Control and Data Acquisition (SCADA) system at the Wastewater Treatment Plant. He described the program as the "brains" behind the treatment plant as it coordinates all the various functions. He spoke of the system as being outdated. He briefly highlighted what the system does and the importance of its operations. Staff recommends approval. Councilman Jerome asked if the software was an annual update or a one time purchase to which Director Kress advised it will be a one time purchase with updates included. He (Kress) spoke of issues with the previous vendor and the lack of service. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Authorizing an Environmental Land Use Control (ELUC) for the City Owned Landfill Attachments: Agenda Item Report Ordinance Environmental Land Use Control Director Kress spoke of the ordinance as being required by the Illinois Pollution Control in efforts to finalize the closing of the landfill. He acknowledge the fact that the City has attempted to close the landfill for many years. He indicated the ordinance will restrict specific uses for the property. He advised the EPA will receive the final landfill monitoring report in February 2019 and upon approval, the City will submit an application to the EPA for permanent closure. He indicated he does not foresee issues. Councilman Brombolich inquired of future property uses. Director Kress advised the property could be used for various activities but not occupied on a 24 hour basis. Councilman Stehman inquired of the county erecting an overpass in the area. Director Kress indicated the proposed overpass will be adjacent to the property. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Brombolich, Stehman, Green, and Miller Nay: 0 City of Collinsville Page 6 Printed on 8/21/2018 City Council Minutes - Final July 23, 2018 Absent: 0 Abstain: 0 5. Motion to Approve Minutes of the July 9, 2018 Meeting Attachments: Agenda Item Report 07092018RegMtg.pdf A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 1 - Jerome N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 7:36 pm. The motion carried by the following vote: Aye: 5 - Jerome, Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 7 Printed on 8/21/2018 City Council Minutes - Final July 23, 2018 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 8/21/2018