City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, January 14, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Cheryl Brombolich, Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor David Seaton of Collinsville Community Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Amending Zoning Ordinance No. 4658 by Rezoning Certain Property Owned by Chicago Title Land Truck and Alnama Enterprises, Inc. and located at 717 Vandalia St., and Approving a Planned Development District "P-BP-1" Planned Business Park District City of Collinsville Page 1 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Assistant City Manager Derek Jackson advised this ordinance would rezone property located at 717 Vandalia to a Planned Business Park District as requested by the applicant, First Collinsville Bank (FCB) for the purpose of making the property their corporate headquarters. He displayed a map of the existing zoning and that of the surrounding properties. He advised the property is listed as commercial and the request is consistent with use. He indicated the proposed use will be less intense to that of previous occupant. The applicant may install an ATM on the property at a later date. Hearing was held before the Planning Commission who recommends approval. Councilman Brombolich inquired if the location will have a drive through. Asst. City Manager Jackson indicated no bank drive through will be installed as this facility will operate as an office/headquarters location only. City Manager Bair clarified that this location would not be a bank branch and will not have regular banking customers on a daily basis. Councilman Jerome spoke of the proposed use fitting in with the surrounding area. He inquired of parking lot lighting. Asst. City Manager Jackson advised no expansion to existing parking lot lighting was proposed and indicated the applicant has less parking use requirements than the previous occupant. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION 1. Citywide Consolidated Customer Service and Project Management Software Attachments: Staff Memo Overview given by Asst. City Manager Jackson who advised this is a CIP project that was budgeted at $120,000. He identified the project goal as a way to consolidate various software programs into a centralized permitting and asset management software program that can be utilized by multiple departments. He spoke of software options and met with consultant to help determine the best program to fit the City's needs. He identified the benefits of Cityworks software program and surrounding communities that currently use it. He spoke of the public access features. The estimated cost for year 1 is $47,825. He spoke of the GIS information that would be available on the program. Implementation and training would be coordinated with Burns and McDonnell at an estimated cost of $69,051. City of Collinsville Page 2 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 Councilman Stehman inquired of demonstrations with other companies for software options. Asst. City Manager Jackson advised other options were explored and Cityworks was identified as being the best fit for the City's needs, user friendly and offered the best interface with public access. Councilman Jerome spoke of issues he encountered with software integration at his office. A brief discussion was had regarding their guarantee to integrate and ways to convert data from other sources. Councilman Jerome inquired of reviews by others who use the program to which Asst. City Manager Jackson advised that all gave positive feedback. Councilman Stehman advised O'Fallon was in the process of integrating their data with Cityworks during his retirement transition period. Councilman Jerome inquired of the Crime Free program, sensitive information and public access. Asst. City Manager Jackson advised he would look into safeguards regarding sensitive information. Councilman Brombolich asked if this software will replace LOCUS to which Asst. City Manager Jackson advised it would not. He further advised staff is looking into financial software to replace LOCUS. Asst. City Manager Jackson advised other software programs will be eliminated once Cityworks is up and running. Users will have different levels of access based on their job responsibilities. City Manager Bair spoke of Cityworks capabilities to include asset management, track maintenance requirements and annual services, assign value for insurance purposes, map data, issue permits and track annexation agreements. The software will also track approval sequence to determine status of projects and/or inspections. A discussion was had regarding GIS. H. SPEAKERS FROM THE FLOOR Bob DesPain mentioned Rule 3, Governing Speakers from the Floor. He mentioned the City's website. He indicated JRB meeting information is outdated. He mentioned the HPC minutes. He spoke of terms for board/commission members being outdated. He mentioned the use of Councilman and Councilwoman as titles. He indicated that anyone affiliated with the City should not accept gratitudes from the Old Herald Brewery. Lynn (last name unknown) of the Collinsville Maryville Troy YMCA spoke of an informational gathering they will be hosting on January 31 and invited the Council to attend. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller welcomed everyone to the first Council meeting of 2019. He thanked the Street Dept. personnel for their efforts during the recent snow storm. He challenged staff and Council to have an open approach in an effort to making the community a better place. City of Collinsville Page 3 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich thanked the Street Dept. for a job well done with clearing the streets. She mentioned emergency support staff efforts due to accidents. She inquired of water breaks due to weather. She spoke of negative comments on social media as being that of a small minority versus those who are positive. Councilman Jerome spoke of a positive stories regarding the City in the Belleville News Democrat and the Illinois Business Journal. He congratulated the high school varsity basketball team who took 2nd place in the holiday tournament and the bowling team who took 1st place in regional. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair spoke of the positive articles and recent developments. He updated the Council on the success of the Old Herald Brewery. He mentioned recent events at the Gateway Convention Center. He spoke of the free hospitality shuttle service that is paid for by the Food and Beverage Tax. He advised the HPC has not had a meeting since June. He spoke of how staff responds to snow storms and various responsibilities. Mayor Miller addressed a person in the audience, who is a representative of FCB, and informed him Council voted and approved their application for rezoning. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending January 4, 2019, in the Amount of $4,592,615.70 Attachments: Agenda Item Report BOARD LIST 11-01-18 BOARD LIST 12-07-18 BOARD LIST 12-14-18 BOARD LIST 12-21-18 BOARD LIST 12-28-18 BOARD LIST 12-31-18 2. Motion to Approve Payroll for the Period Ending December 31, 2018, in the Amount of $2,058,558.72 City of Collinsville Page 4 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 Attachments: Agenda Item Report Board List 11-30-18 Board List 12-14-18 Board List 12-21-18 Board List 12-28-18 Board List 12-31-18 3. Motion to Approve Minutes of the December 10, 2018 Council Meeting Attachments: Agenda Item Report 12102018RegMtg Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Agreement Finance Director Pam Reid advised this ordinance would authorize a workers' compensation settlement in the amount of $15,000 with Derek Osborn. His injuries occurred in November 2016. All benefits have been appropriately and the case is ready for resolution. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Amending the First Time Home Buyer's Program City of Collinsville Page 5 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 Attachments: Agenda Item Report Ordinance Ordinance 18-50 First Time Home Buyers Program Overview by Asst. City Manager Jackson advised this ordinance would make minor amendments to be previously approved First Time Home Buyers Program. This ordinance would establish a minimum grant amount of $1,000 and amendment language to allow applicant to request a lesser amount (less than $5,000) which would change their matching funds contribution. He updated the Council and advised them the City has received several applications and grants have already been processed. City Manager Bair spoke of the benefits of the program and the opportunity to promote home ownership. Councilman Green thanked Asst. City Manager Jackson for his efforts. Councilman Jerome suggested sending a letter to lending institutions regarding the program. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Resolution in Support of and Authorizing the Mayor to Apply for Park Enhancement Grant Funds from Madison County Attachments: Agenda Item Report Resolution Kimberly Caughran, Parks and Recreation Director, advised this is a resolution of support for the 2019 Park Enhancement Program (PEP Grant) through Madison County. The program is funded at $5.00 per capita for City population in Madison County; therefore, making the amount available $112,005. Funds would be used to replace the playground at Woodland Park, known as Lions Playground. She displayed a picture of the proposed playground structure. She advised the proposed playground is approximately $140,000 but she is seeking another grant to offset the cost. Councilman Jerome inquired of private donors. She (Caughran) advised donations have not been sought for this project but would be accepted. She advised she has met with the Lions Club about another playground project that they are interested in fundraising for. Director Caughran advised this proposed playground will meet minimum ADA standards. A motion was made by Councilman Jerome, seconded by Councilman City of Collinsville Page 6 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 Brombolich to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution in Support of an Energy Efficiency Grant Through Madison County to Install Insualtion in the Wastewater Treatment Plant Control Building Attachments: Agenda Item Report Resolution Dennis Kress, Public Works Director, advised this resolution is in support of applying for an energy efficiency grant through Madison County Department of Planning and Development in the amount of $15,000. Grant funds will be used to install insulation under the roof deck of the Wastewater Treatment Plant. He spoke of the lack of insulation now. The estimated cost of the project is $18,000. The grant requires 20% matching funds which will come from operation expenses for the treatment plant. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion t proceed into closed session to discuss in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Brombolich, seconded by Councilman Jerome. to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 7 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 7:30pm. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 1/31/2019 City Council Minutes - Final January 14, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 1/31/2019